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HomeMy WebLinkAbout12-20-2010 special called meeting ~ ,~ r City Council of Peachtree City Special Called Meeting Minutes December 20, 2010 8:30 a.m. The City Council of Peachtree City met Tuesday, December 20, 2010, in the City Hall Council Chambers. Mayor Don Haddix called the meeting to order at 8:32 a.m. Council Members present: Vanessa Fleisch, Erik hnker, Kim Learnard, and Doug Sturbaum. The purpose was of the special called meeting was to consider several items. New Al!enda Items 12-10-07 Consider Bid - Renovations & Expansion, Fire Station 84 City Engineer Dave Borkowski addressed Council, noting that Triad Construction Company was the low bidder at $707,000 for the renovation and sewer extension. The highest bidder had been R.G. Williams Construction, Inc., at $884,770. Twenty-six companies attended the pre-bid meeting, and eight submitted bids. He added that Triad Construction built the new police station in Senoia. Borkowski continued that staff would finish the permitting for the sewer extension with the Georgia Environmental Protection Division and finalizing the easement needed from the Fayette County Board of Education (BOE) for Crabapple Elementary School at its January meeting. The __ BOE had no problem with granting the easement to the school property, which was needed to complete the necessary sewer and drainage work and tie-in to the existing sewer system. Borkowski said that the bid was good for 60 days, which gave staff plenty of time to get things done. Funds for the project were available in the 2009 Bricks & Mortar loan. lmker clarified that the estimated budget for the project had been $760,000, so money would stay in the bank. City Manager Bernard McMullen said that was correct; however, some contingency funds would be needed for a project of this size. Learnard moved to accept the bid from Triad Construction Company for an amount not to exceed $707,000, for renovation and expansion of Fire Station 84. Fleisch seconded. The motion carried unanimously. 12-10-06 Consider Bid - Rescue Pumper Assistant Fire Chief Joe O'Conor said the rescue pumper would replace Engine 84. He continued that a committee of first-line supervisors had put together the specifications, which had been sent to 12 vendors. The low bid from Rosenbauer/Central States of $535,795 had exceeded the budgeted amount of $506,232 plus an additional $7,218 for equipment for a total budgeted amount of $513,450. Staff had gone through and eliminated or changed non-essential items to bring the bid to the budgeted amount. As a result, the bid from Rosenbauer/Central States was lowered to $506,232. Another $7,218 would be needed to outfit the engine with ,......" tools, equipment, and radios, bringing the total to the budgeted amount of$513,250. Imker complimented the Fire Department for bringing the cost down to the budgeted amount. City Council Special Called Meeting December 20, 2010 Page 2 -- , Learnard moved to purchase the new rescue pumper from Rosenbauer/Centra1 States for $506,232. Fleisch seconded. The motion carried unanimously. 12-10-07 Consider Bid - Poli".e Vehicles & Vehicle Access()ries Police ChiefH.C. "Skip" Clark noted that the low bid for seven Crown Victoria patrol cars was from Allan Vigil Ford (Fayetteville) for $148,546.57, and the low bid for one pursuit-rated sports utility vehicle had been from Hardy Chevrolet for $25,366. Staff recommended awarding the bid for the purchase and installation of the aftermarket accessories to Adamson Industries for $97,329.12. Clark asked Council to consider using the remaining $5,400 of the funding for a second motorcycle, adding that the motorcycle was approved in 2008, but was pulled out because of budget restraints. Sturbaum said he understood the Crown Victorias would not be available any more. Clark said this would be the last year. Next year, there would be a new model coming out, and a complete analysis would be needed of other brands to see which would be the best. 1mker said there was never extra money, and he was not prepared to spend money for something that was a "want to have" rather than a "got to have." He appreciated that budget constraints had not allowed the second motorcycle, but the budget was still in a situation where they had to mine every dollar. Clark said the motorcycles replaced cars, so one car had not been replaced in lieu of two motorcycles. Haddix asked, if the motorcycle were not approved, whether that meant a ,......" car would be needed. Clark said that, originally in 2008, they had given a car for the motorcycles. Since the second motorcycle was not implemented due to funding, it had been removed. Clark said it was a wash. Haddix asked the impact the motorcycle would have on the patrols. Clark said there was no impact; it was just more cost effective. Fleisch asked how the motorcycles were used. Clark said they were used for traffic enforcement and accident investigation primarily, and they had been very effective as they could go in areas where cars could not. Haddix said he had no problem with the motorcycles. Sturbaum said he had a problem until he had been reminded the motorcycle was deferred from 2008, and he was now on the fence. He asked Imker if his questions had been answered. hnker said he understood the motorcycle's usefulness. The City's Police Department was tops in the state as far as he was concerned. He felt a second motorcycle would change the manning process, but would not change the superior performance. r- Haddix asked if the car would need to be put back on the road without the second motorcycle. Clark said the adjustments had already been made for the car that was given up, but they had only been able to implement one motorcycle. Existing staff could implement the second motorcycle. It was not an emotional decision, but was cost effective. v Learnard read from the staff memo, "Additionally, staff recommends implementing the lease of a second Harley Davidson utilizing the balance of PIP (public Improvement Program) funds." She City Council Special Called Meeting December 20, 2010 Page 3 ..-, asked about the ongoing expense. Clark said it would be a two-year lease, so funding would be needed for another year. At the end of the lease, staff would reassess the program, possibly turning the motorcycle back in. Imker asked when the current motorcycle would be assessed. Clark said the program had been under way approximately nine months, so it would be assessed in another year and one-half. Imker suggested waiting until the reassessment of the first motorcycle took place. Clark said the program was working very well. The assessment would be whether to lease or purchase the motorcycle. Imker said that, under the current budget situation, the second motorcycle could wait another year to give staff more time to review the current motorcycle situation. Haddix said he was flexible. He wanted to hear Council's concerns. Sturbaum asked if separate motions could be made. McMullen said they could. Sturbaum moved to accept the bids from Allan Vigil for seven Crown Victorias and one Tahoe from Hardy Chevrolet as listed by staff. Fleisch seconded. The motion carried unanimously. Leamard moved to award the bid for the purchase and installation of the aftermarket accessories to Adamson Industries for $97,329.12. Sturbaum seconded. The motion carried unanimously. Imker moved to deny the request of a second motorcycle. Leamard seconded. The motion carried unanimously. "..., 12-10-08 Consider Concept Design & Cost Estimate for Crosstown/Peachtree Parkway - Turn Lane & Roundabout Investigation Borkowski asked Council to authorize the City Manager to sign the proposal from Pond and Company for the conceptual design at Crosstown/Peachtree Parkway. The proposal would address the questions Council had on the impact of right turn lanes and a dual-lane roundabout at the intersection. It would include drawings as well as the company's opinions on the levels of service of the options. Fayette County had signed the intergovernmental agreement on December 9 and would reimburse the City up to $25,000 for the study, with the funds coming from the Special Purpose Local Option Sales Tax (SPLOST) funds. Borkowski said the contract and proposal had been review, and they were fine legally. The proposal was for $21,080. Haddix said there had been an extensive workshoplhearing on the intersection, and he would rather remove the roundabout from the study. There had been no support from the citizens. People did not like them. It would take too much property. There was no support for a roundabout at the intersection. r- Fleisch said she thought the workshop was about a roundabout at Walt Banks/Peachtree Parkway. She asked if there had been any studies that showed how much how land a roundabout would take at Crosstown. Borkowski said a study had not been done on this intersection. Fleisch said there was no harm in the study, and if it did not work, that was fine. Haddix said there had been drawings on Crosstown that were presented. Borkowski said he had only been able to find drawings of Walt Banks. City Council Special Called Meeting December 20, 2010 Page 4 - Learnard thought the idea of a roundabout at Crosstown had been removed due to the expense. McMullen said the Crosstown/Peachtree Parkway roundabout had been removed because of the opposition to a roundabout at Peachtree Parkway/Walt Banks. Learnard said she did not want a signal at the intersection. She added that taking the roundabout out of the study would not affect the cost, so she saw no harm in looking at it. Fleisch agreed. If a roundabout would take too much property, that would be another issue. Extra turn lanes would also take property. They needed the data to make the decision. Haddix said the study could be done, but the citizens would definitely be against a roundabout. Learnard agreed that would happen, but having the roundabout as part of the study would at least give them the information. Haddix said he could go either way. Sturbaum felt they should go ahead and look at the roundabout. They knew there were concerns about land acquisition on all four corners. Sturbaum moved to approve the concept design and cost estimate for the Crosstown/Peachtree Parkway turn lane and roundabout investigation and to authorize the City Manager to sign the proposal with Pond and Company for an amount not to exceed $21,080. Fleisch seconded. The motion carried unanimously. 12-10-09 Consider Appointments to CVB, PCAA, WASA & Leisure Services Commission Haddix noted that Jeff Prellberg would not be taking another term on the Water & Sewerage Authority (WASA), adding that Vanessa Tigert Birell was the recommendation for the r appointment, with Louis Valencia'recommended as the alternate. The recommendations included Convention & Visitors Bureau (CVB) - Tim Dunlap; Peachtree City Airport Authority (PCAA) - Richard Whiteley, Brian LeBrecque (Alternate); WASA - Vanessa Tigert Birrell; Louis Valencia (Alternate); and Leisure Services Commission - Vince Obsitnik, William "Skip" Barnette (Alternate). Fleisch moved to approve the appointments to the CVB, PCAA, W ASA, and Leisure Services as noted. Learnard seconded. The motion carried unanimously. 12-10-10 Consider Council Appointment to CVB Haddix asked that his appointment to the CVB be confirmed. Fleisch asked why Council had to vote on the appointment to the CVB. McMullen said it was a requirement of the CVB bylaws. Fleisch asked if that was because the Council position on the board was a voting position. McMullen said yes. Sturbaum moved to appoint Don Haddix as the liaison to the CVB. Imker seconded. The motion carried unanimously. The motion carried 4-1 (Fleisch). "....., Council/Staff Topics Council Liaison Appointments to Commissions, Authorities & CVB Haddix read the list of liaison appointments - Fleisch, Leisure Services; Sturbaum, PCAA; Learnard, W ASA; and Imker, Planning Commission. Imker said that Dr. Thomas Faulkner, the City's representative to the Fayette County Board of Health, had a multi-year appointment. City Council Special Called Meeting December 20, 2010 Page 5 ",..... Haddix said he would continue to serve on the Board of Health, as his appointment was concurrent with his term of office. Haddix said he would leave the liaison appointment to the Development Authority of Peachtree City (DAPC) open so any Council Member could attend. Public Information Officer/Deputy City Clerk Betsy Tyler said the last Campaign Contribution Disclosure Reports (CCDRs) for 2010 were due to City Hall the week of January 3 - 7. Beginning in 2011, the reports were to be filed with the State Ethics Commission. She had also e-mailed them a draft of the citizen survey. Leamard asked when a discussion of the hotel/motel tax structure was planned, noting that there was a time limit due to the legislative session. Meeker said it could be placed on an agenda for a workshop. The vote would need to take place in January to allow time for the legal notices to run and to get the request to the General Assembly. Haddix asked Meeker to re-send the information on the rate and allocation structure to Council. Learnard asked the status of allowing alcohol to be served at The Gathering Place, noting that the location of Griffin Tech might be an issue. Meeker said he did not believe it was a problem. Leisure Services Director Randy Gaddo said that, although Griffin Tech held classes at the Amphitheater box office building, the primary purpose of the building was not a school. He would clarify that and get back to Council. -- Learnard said The Gathering Place staff and users did not really like being called a "senior facility." They would prefer "adult recreation facility," but she still ran across "senior facility" in the phone book and other areas. She asked if there was anything preventing the change. Gaddo said they had been changing it, asking if people would let them know areas they had missed. Learnard said there seemed to be trl:les missing at Longhorn's, adding that Council and staff had discussed making changes to the Tree Ordinance to address such issues. Borkowski said there were several amendments tentatively scheduled for a January meeting. Sturbaum moved to convene in executive session at 9:07 a.m. to discuss threatened or pending litigation. Fleisch seconded. The motion carried unanimously. Sturbaum moved to reconvene in regular session at 9:15 a.m. Learnard seconded. The motion carried unanimously. Imker moved to authorize the City Attorney to begin legal proceedings on the following addresses - 1201 Williams Circle, 613 Tower Road, 177 Wynnmeade Parkway, and 200 Tiverton Trail. Fleisch seconded. The motion carried unanimously. -- There being no further business before Council, Sturbaum moved to adjourn the meeting. Learnard seconded. The motion carried unanimously. The meeting adjourned at 9: 17 a.m. ,..,..." ~ ;- City Council Special Called Meeting 4. December 20, 2010 ~~ Page 6 Do Haddix, Mayor ~