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HomeMy WebLinkAbout05-18-2011 regular meeting Peachtree City Convention & Visitors Bureau, Inc. Regular Scheduled Meeting May 18th, 2011 5:30 P.M. Amphitheater Cast House Call to Order & Pledge of Allegiance The Board of Directors of the Peachtree City Convention & Visitors Bureau, Inc ("the CVB"), met at the Amphitheater Cast House. Chairman Kai Wolter called the meeting to order at 5:32 p.m. with the pledge of allegiance, Board members present were Don Haddix, Mark Ballard, Becky She, Bill Rial and Sherri Smith Brown. Tim Dunlap was absent. Staff present was Executive Director Nancy Price, Mary Camburn, Sarah Davenport and Kim Trawick. Announcements, Awards, Special Recognition None Public Comment None Approval of Minutes Rial stated that he had sent a recol11mended change in the minutes tothe staff and Board.. Rial noted the change that he suggested was changing the last sentence from referring to the "entire board being on the same page" to the "board members in attendance". Price stated that this statement was a direct quote from the recording so we could not change it. Rial agreed with Price but stated that for this meeting he is not on the same page and would elaborate on that later. Rial motioned to approve the April 20th, 2011 Regular Scheduled Meeting Minutes as stated. Haddix seconded the motion. Motion approved unanimously. Vote 6-0. Old Agenda Items None New Agenda Items None Board/Staff Updates --, Ballard reported that the Recreation Commission had met on Monday and the first issue discussed was the addition of the Cross Country track at the Baseball Soccer Complex. Ballard stated that the current issue was that there are some Saturdays that the soccer can't give up use of the fields and cross country meets could not be held then. Ballard stated that the Commission is probably going to have to look at some other options. Wolter questioned the requirements for the track. Ballard detailed these requirements to the Board. Ballard stated that hopefully this will work out as they can be successful at bringing meets into the City. Ballard stated that there will be a child:~n's playground being built in theDogP~rk and also a pavilion. Ballard stated that the spring programs are wrapping up. Ballard stated that Recreation has been informing the tournament and special event organizers that the CVB can help with hotels and other services. r Price asked whether an information sheet on the CVB services could be included in the recreation information. Ballard stated that would be fine and to contact Randy Gaddo or Sherry McHugh. Haddix asked about the scoreboards and Coca-Cola no longer sponsoring them. Ballard stated that recreation is still looking at all options. Smith Brown stated that there is no report for the Development Authority. Smith Brown stated that she is working on a Golf Cart Tour of Peachtree City for the Brown's Guide website. Smith Brown stated that she met with Trawick and Price and brainstormed ideas on the tour. Smith Brown stated that the Golf Cart paths are on Google maps now and she will be using this to aid in her tour. Wolter asked about how WWII Heritage Days went. Rial stated that the WWII Heritage Days was a great success. Rial stated that the RV Squadron fly-in was also a great success and that it was reported that this was the best fly-in they had seen. Rial reported that the runway extension had been approved. Rial stated the importance to the Airport in getting more business and bigger planes into the airport. Rial stated that the management at the airport is still month to month and they are still in the process of looking to fill the airport manager position. Rial stated that the last e-mail he received from Wolter was that Airport Authority business would not be discussed at the last meeting and would wait until this meeting so he could be present for the discussion. Rial stated that he feels that there is room for understanding by the sitting CVB Board members about how the Airport operates, what it is about and what they are currently doing. Rial stated that he felt that. if he could give the Board members a tour that it would give a better understanding when the discussion takes place about the Airport Authority. Rial stated that there.are things that the Board meJ11bers might not understand such as this Airport is not a municipal airport and that makes a big difference in funding. Rial stated that the CVB staff should keep working with Brian LaBrecque. Price stated that she has been working with staff at the airport to make the lobby appear to be more of a Visitors Center. Wolter asked She to update the Board on what she is seeing in the local business community. She stated that she will move her restaurant at the end of July. She stated that she has noticed some slowing in her business. She stated that she did see traffic from the Georgia Planners Association Conference. Price stated that we have an intern that will be working on a database of restaurants. Haddix stated the Kedron bubble is still being debated and that Haddix needs this for LOST negotiations. Haddix stated Council approved 4-1 to keep all the special fenced accounts and even add event fees into the accounts. Haddix announced some of the current and forthcoming restaurant openings. Haddix stated that anything to do with golf carts was eliminated from the T- Splost negotiations but he has been working on the gateway bridge with the regional commission as well as the 74/85 exchange. Wolter reviewed the STR report and showed that this is the first month that the prior and current months are comparable. Wolter pointed out some positive trends in revenue and demand. Wolter listed a couple of the current film projects that have affected hotel revenue such as The Wettest County, and Walking Dead. Davenport reported on the hotel concert package offered on the Peachtree CVB website. Davenport reported on the Georgia Professional Ticketing Association meeting that was held at the venue. ~ Camburn stated the financial reports have not changed from the previous month and things are , going well for the CVB. Camburn reviewed the performance measures report for the Board and stated that the Visitors Center has been active with requests. Trawick stated that the NGA Hooters Tournament brought in 200 room nights. Trawick stated that Chris Madrid will be doing a survey ofWWII Heritage Days participants. Trawick reported that so far we have received 10 I 0 leads from the AMT A Co-op ads. Trawick stated that we had three winners in the National Tourism Week picture contest. Trawick announced that a film tour has been booked with Dolce. Price reported that HB364 will nqt be revisited in the special Legislative Session this summer which proposed an increase Peachtree City Hotel Tax. Price announc.ed that GACVB certification process is still ongoing but we should have an answer by the 20th. Price gave an update on the Fireball Run visit a,nd the next step is to work on the Scavenger Hunt. Price went over some of the other details of the event in Peachtree City. Price announced that the 4th of July T-shirts are done and for sale. Price asked the Board to go to the Best of Road website and vote for Peachtree City. Price has been talking to the Walking Dead location manager on different filming locations. Price stated that she has scheduled a meeting with the other organizations in Fayette County that are decision ipakers to discuss the film industry. Price updated on the great success of the Georgia Planners Association conference. Rial motioned to adjourn meeting. Ballard seconded motion. Vote 6-0. Meeting adjourned fit (/:25 pm ,-, 1tl~ E Ca.rrnJ)}~) Mary Cam rn, RecordIng Secretary