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Home My WebLink About04-19-2012 Regular Meeting City Council of Peachtree City Meeting Minutes April 19. 2012 7:00 p.m. The Mayor and City Council of the City of Peachtree City met in regular session on Thursday, April 19, 2012. Mayor Haddix called the meeting to order at 7:00 p.m. Other Council Members in attendance: George Dienhart, Vanessa Fleisch, Eric Imker, and Kim Learnard. Announcements. Awards. Special R"ecoal1ifion Mayor Haddix proclaimed April as"Corifederale History and Heritage Month. Eagle Scout Ben Casado was recognized for rebuildIng the Police Department obstaCl~ course and Eagle Scout Chris Robichaux was recognized for building a K-9 kennel and sit table. Assistant Finance Director Janet Camburn was acknQwledged as the Supervisor of the Quarter, and Planning and Zoning Administrator David Rast wqs cited for 15 years ofservice. Minutes April 5. 2012. Regular Meeting Minufes Learnard moved to approve the April 5, 2012, regular meeting minutes as written. Fleisch seconded. Motion carried unanimously. Monthly Reports Haddix noted there was an additional item on dais - a breakdown of legal fees. Consent Aaenda 1 : c:o.~si.~:rB~~~et~~Ju~tni.:~ts.:~r ~~1.~ 2. Consider Curbside SanitaJi06 Agreemerlf -Rcilntree SerVices. LLc Haddix noted there was an additiQnal item on the dais - the staff memo concerning Consent Agenda Item 2. Fleisch moved to approve the Consent Agenda. Learnard seconded. Motion carried unanimously. New Aaenda Items 04-12-05 Presentation from Airport Authority Peachtree City Airport Authority (PCAA) Chairman Richard Whiteley noted the PCAA had three strategic objectives - operate the airport in a safe and professional manner through sound business practices that assured finqncial strength; sustain an acceptable mix of general and corporate aviation with outstanding facilities, premiere services, and competitive prices; and to create an attractive gateway to the City, Fayette County, and the region to promote tourism and sustained economic development. Whiteley focused on the last objective, saying the board was acutely aware the future of the airport was inextricably tied to the City, and what as good for Peachtree City was good for the airport and vice versa. They wanted to continue to maintain a strong, healthy working relationship with Council and all City departments. Whiteley introduced Aviation Dire<;:tor Bryan LaBrecque. who showed a brief video entitled "Georgia Airports Mean Business" <;;md gave an overview of the PCAA and the operations at Atlanta Regional Airport - Falcon Field (ARA). City Council Minutes April 19. 2012 Page 2 LaBrecque said the airport was hc5meto]84propelleraircraftand six jet aircraft. which were both privately arid corporate own~d. . There were 20 commercial businesses currently based at the airport including charter outfits', aircraft maintenance, aerial mapping. a flight school, and the Civil Air Patrol. The facilities included 24 T-hangars, all of which were currently occupied; a 29,000 square-foot corporate hangar that was 90%oscupied;.a 10.000 square-foot hangar and offices that was occupied; a 12,000 square-foot hangar that was occupied; a 2,500 square-foot office space that was occupied; and a full service airport terminal[fixedbased operation (FBO)] with a 3,500 square-foot lobby and conference room. LaBrecque continued with the mission statement: To be the Premier Regional Airport Serving the Metro-Atlanta Area Providing Superior Services and Facilities with Competitive Pricing. LaBrecque went over information on the airport provided by the Georgia Airport Association 2011 Economic Impact Study. which was sponsored and produced by the Georgia Department of Transportation (GDOT). The study measured the impact of three vital economic areas (jobs, payroll, economic output) and used a Federal Aviation Administration (FAA)-recognized modeling plan to determine the economic multiplier, The results of the study showed th~ Atlanta Re9ional Airport provided. 793 jobs with an annual payroll of $27,307,900. The direct economic impact was $87.6 million for on-airport output and $4.7 million for visitor output. The total local and regional economic output. including the multiplier effect, was $142.625.600. . LaBrecque continued that the ARA supported major employers in the region including Chick-Fil- A, Cooper Lighting, Land Air Mapping, Aircraft Spruce, Kiewit Building Group, Purina, NASCAR, and Northrop Grumman. The airport also supported flight training, aerial inspections, air cargo, military exercises, environmental patrols, aerial advertising, and air charter services. The communities served by the ARA included corporate and air charter, the general aviation community, and the community of large by hosting events such as the Great Georgia Airshow, American Cancer Society's Relay For Life, Police Memorial Ride, World War II Heritage Days, NASCAR events, and receiving fallen heroes. The key financials for 2011 included $1.841.255 in operating revenues ($1.3 million in fuel sales, $482,000 in rental fees), $1,796.010 iri operating expenses ($1 million in fuel purchases. $393,000 in employees expenses). the 2011 netincome before amortization and depreciation was $45,245, and the 2011 loss after amortization and depreciation pillS non-operating revenues was ($613,333) . Future objectives were to continue to build and expand relationships with current tenants, continue to reduce financial relianc:;:e on fuel sales, induce more private aircraft owners to base their aircraft at ARA, expand corporate owners who operate and base their jets at ARA, support the proposed Chick-FiI-A expansion, develop Area C and beyond with commercial tenants, and become a significant point of pride in the local community and expand the airport's support of everything Peachtree City. LaBrecque continued that much work needed to be done to make sure people knew about the airport, where it was, and what it had to offer. Better signage was an issue, and LaBrecque said they would be working with City staff on that. City Council Minutes April 19, 2012 Page 3 FI~isch .asked if all the easement is~u~s r~gardin9 thelnstnJmentLa~sling System (ILS) had been resolved. LaBrecque said they had been taken cC1re of, the grants from the FAA. had come through, and all the vendors had' been paid. One issue. remai~in9wC1s the abundance of wildlife, especially with Lake Mcintosh in close proximity, and the safety of those using the field. Haddix said many citizens did not know how much the airport had changed in the last few years and how much it had overcome, adding he would like to see an aviation-related technical school/training there. LaBrecque sgid they were very interested in that, too, and were looking at ways to do that. Imker noted the airport was a major contributing factor in Sany's decision to locate its North American headquarters in the City. . He asked how the talks were going regarding the paint facility and the waiver that was ne~ded. Whiteley said the exhaust stack's effluent for the paint facility was the concern due to the turbulence that would be created. The issue was under review by the FAA, and the PCAA, staff, and Sany were all working on a resolution. Imker asked if a decision from the FAA was imminent. LaBrecque said it was not. PCAA member Bill Flynn said a solution was possible, and the question was the flow of the air. Whiteley added that the airport had a great working relationship with Sany, and they were confident something would be worked out. 04-12-06 Consider Amendmef'lt to Section 1104(b)(4) Preservation of protected and specimen trees Planning and Zoning Administrator David Rast addressed Council, adding this was a minor housekeeping issue. The ordinan~e required a. plat of the prop~rty be turned in with an application for a tree-cutting permit, but staff had found not everyone had a copy of their plat. Hand-drawn sketches of properties were turned in that did not show anything, so staff had to look at aerials, floodplain maps, qnd involve the Geographic Information System (GIS), then bring in the Engineering Department if there were any streams on the property. Staff asked that the requirement to include the plat be removed, adding the rest of the ordinance had been well-received because the process was much simpler. Sometimes permits were turned around the same day or in two days. This change would make the process much easier for staff. Learnard moved to approve the amendment to Section 11 04(b) (4) of the Vegetation Protection and Landscape Requirements Ordinance. Fleisch seconded. Motion carried unanimously. 04-12-07 Consider Facilities A'Ithority Bond Prioritization Haddix noted there was an additional document on the dais - an e-mail from a resident concerning the tennis courts. Cqmmunity Services Director Jon Rorie presented the list of projects and recommendations for the $3 million Facilities Authority bond. (A copy of the list is included with the minutes.) He noted that the Library was in line for a $100,000 grant from the state for roof repairs and a $12,305~xcess from bond proceeds after debt service payoff. which took the amount available to $3,11'2,305. The list included projects that had been completed and/or were already funded, which brought the total remaining funds to $2,293,244. Rorie continued that staff had identified all the items on the list as Core, Essential, or Discretionary. Sixteen facilities had been assessed by Pond and Company, Inc., and staff had looked at the issues that were ide~tified. The issues n()ted ranged from heating ventilation air conditioning (HV AC), electrical, structural, to sewer. He went over each of the items on the list. City Council Minutes April 19, 2012 Page 4 Based on the issues found at Kedrqnwhen prepari~g fort~enew bU5>bl~, stafffound the pool was not properly grounded and an:additional $46,000 in funding was heeded to ensure the pool grounded according to code. Rorie said staff did not know if the same issue existed at the other City pools, but testing needed to be done. He. recommended Council consider a budget amendment to take care of the testing rather take the funding from the bond funds. The cost to address any issues that were found was included in the list. There were sewer issues at the Amphitheater/Shakerag complex, which were a health and safety issue. He noted that the status of each project was listed, whether it was complete, under assessment (red in color, meaning the cost estimate was only a guess), in process, or Request for Proposal (RFP), which meant the project was ready to go. This projeCt would be delayed until the end of the Amphitheater season so patrons would not be affected by the work. Depending on the results of the RFP, the cost to fix the tennis courts around the City was $260,000, either by reconstruction or the use of permacourt. Rorie said the results of the RFP would determine the best apprqach, and staff recommended moving forward with the replacement, repair, or improvements to the tennis courts. Staff determined the work needed on the Public Works break rooms and restrooms at $40,000 could be addressed in the budget over the next few years. Another budget amendment was recommended for the facility maintenance building, estimated at $12,000, at the Baseball Soccer Complex (BSC). It had be'en originally budgeted at $75,000. Staff determined it was storage problem, not a space issue; and there was a better alternative. Rorie recommended moving score!?oC1rd replacement at Meade, and Glenloch into the regular budget, adding it could be done (;jlittleC1tatime, with, a replac:ern~nt cycl~ put in place. The original estimate for the All Children's Playground resurfacing, had been $50,000, but the cost estimate was now $100,000, twice the original amount budgeted. It did need to be done, but the question was when. He recommended leaving the resurfacing on the list, but not to move forward at this time. Staff recommended the cart path to Dog Park be removed from the list and added to the master path plan and prioritized onthat list or eliminated totally. Council could look at putting a path there in the future, but it should not take priority over other projects. Rorie reiterated that $2,293,244 remained in bond funding. The recommended projects totaled, $1,788,000, leaving $505,244, which Rorie recommended be left as contingency funds rather than as undesignated. Some could, be designated to other projects, but some contingency should be left to cover any overages that might occur. Rorie said staff would provide quarterly updates on what was spent, what vyas left, and make recommendations on other projects. The total estimated for the proposed budget amendments on the list was $92,000. Rorie said he had discussed the budget amendments with Financial Services Director Paul Salvatore, specifically for the testing of the City pools ($5,000) and the BSC facility maintenance building ($12,000). Staff would also wanted to move forward with a budget amendment of $75.000 to move forward with the design to reconfigure the Recreation Administration building (Rec Admin) for use by Fayette Senior Services. ~ Rorie pointed out that the original estimate for the work at Rec AdmIn had been $75,000, with the cost currently estimafed at $1,089,000. He said there had been an original concept on how the building would be converted to use for senior activities. Projects started out with a vision, City Council Minutes April 19, 2012 Page 5 then a suggestion was made to add this or that. It was expensive to back up and redesign things. He wanted to ensure staff "tad clear direction on the scope of the Rec Admin project for the first and second floors. The nUnJbers could change based on the direction given by Council. Rorie explained that the building had been originally designed for business occupancy, and it was moving to an assembly occupqncy, which required the load of the floor to change from 60 pounds per square foot to 100 pounds per square foot. The parking looked adequate based on the use of the building, but additiorjal parking might be needed if there were events at the other facilities at Shakerag. He showed an architectural rendering done by Pond and Company, which included parking in back. Rorie said that was abad idea. It also included a stair tower in the back, which might not be needed after discussions with the Fire Marshal. The rendering included a portico in the front to alrow drivers to let people out at the main entrance. If Council agreed and removed those items, the cost of the design would be less. . Reducing the scope of the project reduced the design fees. The scope currently included the design of the first and second floors, the addition of sprinkler systems, beefing up the floor to carry the additional load, and modifying the basement for use. Rorie continued the changes on {he first flopr included were the qddition of a stairway and taking out walls. The basement (second floor) was a wide open space, so HV AC, additional bathrooms, and an elevator (estimated at $185,000) would be needed. Rorie went over the April 17 letter from Pond .&. c:ornpa~y, which listed .the work that had to be done for Phase 1 (the first floor), fncluding the portico. The estimated cost for Phase 1 was $493,500, which included $235,750 for the fire sprinkler system, code-required structural upgrades, and thefrpnt entry cano~y. ..T~~ list forPhas.e 2 yvas estirn9teQ Clf$595,250, including approximately $235,000 for site improvements, elevator, shaft and structural support. The cost estimates were conservative. RorIe said the plans should be developed according to the scope. The initial design phase should absorb both phases, whether the basement was ever renovated or not. Haddix said he was leery of planning for 10 years ahead due to code changes and changes in devices such as elevators. Rorie 'said one of the items that should be planned for was an elevator and where it would go. The planning should include where the chutes for the HV AC would be and where the sprinkler system could be expanded. They should be proactive in planning for possible failures and thy future. Dienhart agreed with Haddix, adding that they did not know what the space would be used for in 10 years or what the building code would be. Fleisch said the reality was the numbers at The Gathering Place were growing. Eighty-three new members signed up in March. Previously, the Gathering Place had 375 members for the entire year. At a pace of 83 members in one month, Fayette Senior Services could easily need the basement for programming in two. to three years. It was important to her to have a shell or closet that could not be opened set aside for an elevator. They would be prepared for the future rather than be shortsighted. She noted that the populatian af residents in the City aged 50 and older was approximately 13,000. ,.-, Haddix said he had no intention of voting to spend over $1 million on. a facility expansion in the CUrrent economy, He said the building code used to require the elevator on the outside, then it changed to the inside. In 10 years: the code could call for stair chairs to replace the elevator. He was not ready to plan 10 years out. ;,-> City Council Minutes April 19, 2012 Page 6 Fleisc:hsaidt~~City had only contrQcf~(jvvithfayetteSenior S~rvicesCFSS) for the first floor of the building. Whatever could be don~ with the basement was another negotiation process. There was not much that could be done yvith the basement now other than storage due to the access through a garage door. The grading was terrible, so a semi-circular drive in back of the building was not feasible. Haddix added they had no idea 'y\Ihat other needs could occur that could be served perfectly with the basement left as it was. He was only going to consider the minimal amount for Phase 1. Rorie said the area set aside for an .~Ievatorwas currently closet space, adding boarding it off so it would be ready to go if needed was practical. The building still had to be renovated for assembly occupancy; renovating the sprinkler system might as well carry over to the second floor. The portico was discretionary, and a determination from the Fire Marshal was needed regarding the outside stairs. Even if those items 'vVere removed, the City would still be looking at $300,000 to $400,000 for Phase 1. Haddix agreed it would be better to run pipe for the whole system, even if the second floor wa~ not used. City Manager Jim Pennington said staff had to have a focal point for theRFP for the architect to do the design. Staff wanted to have the big picture for Council to look also the scope could be narrowed down to something realistic. Dienhart asked what needed funding at this time, adding that running the pipe for the sprinklers made sense, as well as boarding up the closet for an elevator. He asked if there was anything else. Pennington said that was all they were asking for at this time. Fleisch said the cost to do the work now was less expensive ~han it would be to have fo .do itlafer. She felt the design estimate was high, and that the otHer costs mIght come down. Pennington said staff wanted to put out an RFP to get the design done based on the maximum or minimum that Council wanted. Learnard said she must be missing the big picture. She told citizens the City would not have to spend $850,000 adding to The Gathering Place. The usability factor was important, and she asked if the uses would be bridge .or line dancing or something else. She suggested having a workshOp on the building before thy next meeting. She said she did not have a feel for what the facility would be used for, and they were looking at the cost of another pool bubble. "...,.." Dan Gibbs with Fayette Senior Services addressed Learnard's question. He pointed out there was one major programming areQ in The Gathering Place that was 1.500 square feet, and another room that was too small for most activities even with the divider open. They needed at least three areas of at least 500 square feet or more. In the design they were looking at during the meeting, there would be one large space on the main flo.or that would be the equivalent 'Of what would be in the basement, around 1,400 square feet in an open area with. Fayette Senior Services would like to have a permanent tabled location in Phase 1. One of the problems at The Gathering Place was time it took to put up and take down tables. The half with the tables left up would probably be occupied by bridge, given the current programming or other games, which would free the area up at The Gathering Place for line dancing or other physical activities, as well as large group dctivities. He proposed there be a wall in the open area, maybe one-third of the area, be more of a pool/large screen television activity area for the men to enjoy. The plan was to have o~e area for the larger group activities, one area for games where tables. could be left up, and a few areas for smaller group activities, such as bead- makI~g. . L~arnard asked if t~eproposed area'y\lould. m.eet the needs pf FSS for the ne~t five years. Gibbs said he would try to have programming for the Rec Admin building up to 85% of \'~c;;.;.; -, City Council Minutes April 19, 2012 Page 7 the time in the next few years, which wouldprovide a record to possibly apply for grants to fund the basement. The sprinkler system was half of the cost. The five-year plan for the basement would .include moving the pool tqblE:) dOVv'nstairs, having some fitness programs, and meeting rooms, reserving the first floor area for larger, educational programs. Learnard asked why the sprinkler system would be $250,000. Rorie said it was the change to assembly occupancy. Imker asked if the cost of the sprinkler system included installation of the system in the basement. Rorie said it did. Imker suggested preparing for the sprinkler system downstairs, asking how that would affect the cost. Rorie said it 'Yvould not affect the cost much. In the absence of a sprinkler in the basement, they would neeq to look at firewall construction between the floors. Haddix said it was cheaper to run the sprinkler system at one time. Fire Marshal Dave Williamson c1arifI~d that the biggest single item cost for a sprinkler system was the vault where the fire main connected to the water main. . ^"that would be saved would be the cost of the pipe and insulation; which would not cut the cost of the sprinkler system in half. With assembly occupancy on the first floor and storage occupancy in the basement, there would have to be a separation betWeen the two, putting a fire-ready coating over the structural members In the ceiling of the basement so a fire below would not collapse the floor up above. It would probably cost more than the savings of not putting the system In the basement. Imker said he understood the upgrading Qf the floor because of the safety concerns of a fire starting in the basement. Imker suggested going ahead with the design, coming back with all the options, so Council WOOld know the cost of all the optiOns, and then make an evaluation. Rorie said staff had recommended budget amendments for some of the projects rather than using the Facilities Authority bond. .. Salvatore had recommended using the bond funds for the design of the projects, then for the City to reimburse the bond. Salvatore said Council could appropriate the design money out of the bond and could reserve part of the contingency amount before it was used somewhere else. No action would be needed until staff brought the project back to Council. Imker saidthdt would save some steps. Salvatore asked Council to consider including in their motion the budget adjustments for the $5,000 for the testing of the poolsond $12,000 for storage at the BSC. Imker said he would consider the projects could be paid out the bond for now, saving those steps if they were not necessary. Haddix asked if those ifems fell under facilities funding. Imker said he would rather proceed, then reimburse the bond 'rather than put the projects back on the list. The items were design work, but if the design evolved into projects covered by the bond, then another step would be needed. Haddix said he supported reimbursement of the bond. Rorie said they would move forward with the design, keeping the portico and other items as alternatives, coming back once the costs were more defined. Referring to the items on the list considered as routine maintenance, Rorie said there could be an increase in the budget to take Care of those projects. They would not be forgotten. Imker noted that there was a filter on the actual list shown, and the entire list included 270 items. The filter narrowed the list down to :) 30 items, and 90 of the projects could be taken care of by ~:~~;~eH ".,.,. City Council Minutes April 1 9, 2012 Page 8 Public Works over the next few yedrs. Pennington said staff was giving a program of service for thenexf three to five years. ~ Haddix said, in the context of the public's education in the budget process, it should be laid out where the City was at as far as .Bricks & Mortar loans and other debt, the Public Facilities Authority, and other expenditures trot were needed out of the General Fund. It wouldpro\fide a clear picture of where the City stc>od on needs, debts, and related finances. Imker said staff should proceed with the list as recommended. Fleisch asked if there was a timetable. Rorie said some of the items could be moved on quickly, and some could take 60 to 90 days to start a project due to the process. Salvatore asked Council to include the budget reallocations as presented with the noted exceptions in the motion to give staff authority to moVe funds around. Imker asked for a regular updates on the projects. Rorie said they would move on the core items first, and staff would provide monthly updates. Learnard noted there had been a group concerned about the Glenloch tennis courts at the meeting earlier. She said the group had done a lot of work on the. courts. themselves, with the City furnishing the materials. Learnard asked to include the work on the tennis courts as a priority. Fleisch asked if the process regarding the sewer line replacement at Shakerag would also get started so the work could begin as soon as the concert season\Nas ()vE}r. ShE} 2sked if the Box Office roof needed to be redone. Rorie said it was the Amphitheater roof, and staff could move forward on that the next day. According to the assessment, there were no leaks at the Box Office, but the list at the Amphitheqter was long. City Attorney Ted Meeker said, if Council felt a project's priority should be elevated, they could do that. Fleisch moved to adopt the recommendations of staff for the projects listed in the facilities bond maintenance chart as presented. by staff, funding the design projects from the bond first. Dienhart seconded. Motion carried unanimously. Salvatore asked if the remaining. undesignated funds should be allocated as part of the construction portion of the Rec Admin building. Imker said they should not. Meeker said the recommendation from Rorie was to keep those funds as contingency. Haddix said the word should be changed on the spreadsheet. Pennington said the change came up just prior to the meeting, so there had not been time to change it. 04-12-08 Consider Qualifying location &. Alcohol Special EVent.Permit - Drake Field Public Information Officer/City ClerK Betsy Tyler presented a request for a qualifying location and alcohol special event permit for the use of Drake Field on May 15 by the Convention & Visitors Bureau (CVB) and the Peachtree City Rotary Club. Learnard moved to approve the <;me-day qualifying location. designation of Drake Field and associated special event permit f6r Tuesday, May 15,2012. Fleisch seconded. Motion carried unanimously. City Council Minutes April 19, 2012 Page 9 04- 12-09 Consider ViCtory Motorcycle Purchase Haddi)(.nptE}dtherE} vvas an 29diti,PD9.1 9e>s:urnE}nISm. the dais__thest9ffmemo. Police Chief H.C. "Skip" Clark said the lease o~ the Hcxley-Davidson Road Kin~E}xpirE}9at the end of May. Staff, including the motorcycle officer, had looked at a number of police motorcycles and felt the program would be best serv~d by the Victory Commander 1, which offered a lease- purchase program rather than a .Iease program. He recommended the lease-purchase be done under the City's master equipment lease since its annual interest rate was below 1.5% compared to the over 5% rate offered by Victory's lease program. Clark continued that the department currently budgeted $450 per month for the Harley- Davidson lease and $1,000 annually for maintenance, adding that the maintenance had to be performed by the dealer per the fE#rms of the lease. Thernonthlycosfofthe Victory motorcycle was $552, but the rate would be offset by reduced maintenance costs because the City would be able to perform the routine maintenance items. In addition, the estimated value of the Victory at the end of five years wQuld be$10,ddd - $12,ddO, which could be used toward the purchase or lease of another motqrcycle. At the end of the Harley lease, the motorcycle was turned in for another vehicle. Dienhart asked what the advantage was to have the officer on a motorcycle rather than in one of new police cars. Clark said the officer used the motorcycle in lieu of a car. The motorcycle was more fuel efficient was able to go on the cart paths, could be used in certain areas in school safety zones where cars wOlJld not fit, and it maneuvered in and out of traffic much more easily than a car in some situations. 'It had proven to be very useful over thelast two years. Dienhart asked why it should be replaced at aiL pointing out that vvould s2ve $30,000. He said the officer could use an all-terrain ~ehic:le (ATVl and work on the path system, which would also save the purchase of a car. ClarK said there was the option to renew the existing lease. The motorcycle officer did the same job as normal traffic enforcement and he had the flexibility to go on the cart path when necessary. A car could not always get on the paths, or the officer would have to deploy a bicycle if there was one on the car or go back to the station to get an ATV. Learnard clarified that the lease for the Harley was $450 per month and the purchase of the Victory would be $550 per month. Clark confirmed that, adding that the maintenance cost for the Victory would be $800 less annually than for the Harley. At the end of the lease, staff would al.so have to take the Harley motorcycle to Florida to turn in, get a new one equipped, then return to the City. The dealer would sell the motorcycle that was turned in. At the time of the original lease, there was only one dealer in Florida and no dealers in Georgia that provided police motorcycles. Dienhart said that by not renewing the lease or getting another motorcycle, the officer could be on the path system with an A TV providing coverage. Clark said they were on the paths as much as possible, adding that one person on an ATV could not cover 90 miles of path. The officers were cycled on the path system, but if there was a call on the north end of town and the A TV was on the south end of town, a car had to be used because an ATV could not get there quickly enough. Imker said he was not convinced of the need to continue the motorcycle program, adding it was time to evaluate it. Dienhart agreed. ..Imker continued that if had been a good two-year trial period, and now it was time to .evaluate whether to the program and value judge .~ - City Council Minutes April 19, 2012 Page 10 its effectiveness and trades with the OIternatives. He did not see the trades in favor Of continuing the program. Learnard said she disagreed. Refi:ming to the recent armed robbery on the path, she asked how an ATV could get from the Police Department to north Kedron. She said the motorcycle offered more flexibility in getting from one end of the City to another and to be on the cart path. Dienhart said the ideal would be to have the ATVs patrolling and to get rid of the motorcycle. Clark said the paths were patrolleq with the ATVs, but he did not have the staffing to have an officer on the paths 24 hours a day. Dienhart asked if two extra officers would be needed since there were two A TVs. Clark said th9t, to have someone on the path 24 hours a day, seven days a week, he would need 10 officers. Dienhart referred to some new soJtware that had been discussed at an earlier meeting that would allow better analytics ang would show where the offic~rs should be placed. He suggested that the areas where'. more problems occurred would be the areas that were patrolled, and that would save spending another $30,000 on a motorcycle. Haddix disagreed with Dienhart,saying the issues on the paths were unpredictable. The motorcycle was a plus in the field, on the paths, and on the street. It was extremely versatile. Selling the bike every five years was still cheaper than a car. It had versatility, the unpredictability of where it might be,.and the ability to get on the paths to answer a call. He felt the total economics was cheaper.' The A TVs were limited on speed and distance. Dienhart said there were cars for the streets and t TVs for the paths. Imker pointed out that the Police Qepartment had 83 vehicles in its fleet, not all patrol vehicles, and had 69 people, not' includir1g C6deEnforcemenf. HecoLJld' only see extending the program if a couple of cars were given up. Clark said they had given up a car for the motorcycle. Haddix said Imker wa~ not talking about a trade-off, but a further reduction. Imker said that Council spent mor~ money at every meeting the last few months, and the City was not getting more revenue. This was an opportunity to save money. Just as with the Fire Department's Dive Team last year, it was an evaluation of risk analysis, and that concept did not escape anyone in the room. Council just had to make the decision. It was an easy trade, and Chief Clark needed to offer up the motorcycle program as Chief Eiswerth had done with the Dive Team. Learnard disagreed. She said there were places where money could be taken out and places where it could be kept. Her opinion was that there was a lot of pressure to keep the crime rate down in the community, and this was not the time to remove an existing motorcycle when it was the only one the City had. Haddix said safety was essential, a[1d he had forwarded many e-mails on'the subject directly to the City Manager and to Chief Clark, but not the rest of Council. Safety was essential. Cuts should be made to non-essentials. Dienhart said it was not an essentiql saf~ty item as the officer could be in a car. He asked Clark what a motorcycle offered in traffic control that a car did not. Clark said itwas a more effective tool. A motorcycle could go into. areas thaf were inaccessible to cars, particularly in school zones.. They could move in and gut of traffic more easily and quickly. While it was not used continuously on the path, a motorcycle could geton the path system when it was needed. It City Council Minutes April 19, 2012 Page 11 vvas e()sierto cjrive ()n tbe.S9rt pdJh and was an eff€}ctive tool fortraffis. safety, enforcement, and education; There wasnot (] single perfect solution out there. Dienhart said he drove his four children to school every morning" and he had ne\ferseen the motorcycle in a school zone. Clark said he could not answer thqt question, but the officer was in the school zones. Dienhart said he did not see that the motorcycle offered any value that a squad car did not. Fleisch asked if, at the current levefof the fleet, there was another car that could be a sacrificial lamb. Clark said if the motorcycle was gone, the officer would have to go into a car, which would have to be replaced at som~ time and the car was not there now. The car was a $46,000 replacement. He could provide m9re studies, but not at this time. Dienhart asked if the officer was on the motorcycle during inclement weather. Clark said he was out most of the time. He hadrain gear and heavy jackets, and he was out in weather as much as permitted by safety parameters. Imker clarified there was one officer dedicated to the program. Clark confirmed it. Imker said other vehicles were used 24 hours;a day, and. the motorcycle vvas usecj()nly when the officer qualified to use it was on duty. Haddix asked Imker if he understood that the car was eliminated when the program began. Imker sflid the City needed to save money rather than spend it. The economy had not gotten better, and there was still a huge problemvvIth the budget. It was the third year of trying to climb out of a horrible budget problem, and this was another contribution to the problem. Dienhart said there were pool vehicles just sitting there when the motorcycle was on the road. Haddix said those w~re not nevv.cqrs, but cars thafhad been cycled out because of their age. Dienhart said, if it would save $30,000, they needed to. consid.erIt. . Th€}y needed to saye.money instead of spending money every time Council met. Haddix said Council just spent $700,060 on a bubble used by less than one and one-half percent of the residents. Dienhart said he would not have voted for that if he had b€Jen on Council at the time. Imker said the bubble was a differ~nt case because it generated revenue and would pay for itself over time. Haddix disagreed, saying the money spent on maintenance had not been included. Haddix agreed there neE9ded to be cuts, but from non-essential areas. Dienhart said a motorcycle was not essential; there were other vehicles the officer could use. Pennington asked Council to delay the decision, saying they had asked for a lot of information. Imker said the issue needed to be settled. It appeared that Fleisch would cast the deciding vote, and he would support the de~ision made. Fleisch agreed with the City Manager, adding the lease was not up and there was obviously more information needed to make fhe decision. She wanted to continue the item until May 3. Haddix said the information needed at the next meeting included' the advantages of the motorcycle, the cost levels, the versatility, and information concerning who used the Department's vehicles and pool vehicles. Haddix moved to continue the agenda item to the May 3 meeting. Fleisch seconded. Motion carried unanimously. Council/Staff Topics Hot Topics Learnard referred to a blog written by Haddix earlier in. the day on TheCifizen website, asking Haddix to refrain from blogging thtough the budget discussions. A heated discussion ensued 1f"""'tI City Council Minutes April 19, 2012 Page 12 between. Haddix andlmker regard!ng comments made in the blogs and at meetings, as well as budget figures. Dienhart requested the discussion stop twice and ultimately left the meeting. if, Fleisch moved to convene in exec@ve session at 10:24 p.m. for pending or threatened litigation. Learnard seconded. Motion carrie9 4-0 (Dienhart was out of the room). 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