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HomeMy WebLinkAbout09-06-2012 regular meeting ~..~ City Council of Peachtree City Meeting Minutes September 6,2012 7:00 p.m. The Mayor and City Council of the City of Peachtree City met in regular session on Thursday, September 6, 2012. Mayor Haddix called the meeting to order at 7:00 p.m. Other Council Members in attendance: George Dienhart, Vanessa Fleisch, Eric Imker, and Kim Learnard. Announcements. Awards. SDecial Recoanition Sons of Confederate Veterans members Jim Ryan, Glen Allen, and Scott Gilbert accepted the Sharpsburg Remembrance Proclamation read by Mayor Haddix. The graduates of this summer's Junior Police Academy were recognized. Mcintosh High School Band Director Barbara Baker and band members Hannah Mason, Imara Vliegen.and Chad Lott-Howton accepted the proclamation for the Fayette County Marching Band Exhibition to be held September 22. Haddix introduced Fayette County Commissioner-elect David Barlow. ,~ Minutes August 16,2012, Regular Meeting Minutes August 21,2012, Special Called Meeting Minutes August 21,2012, Workshop Minutes August 27,2012, Special Called Meeting Minutes Learnard noted there was a change to the August 21, 2012, workshop minutes on the dais, which was to take out the word "not" in the first sentence, third paragraph, of page 3. Imker also had a change to the August 21, 2012, workshop minutes on page 4, third paragraph, the decimal point needed to be changed from 0.531 % to 5.31 %. Learnard moved to approve the August 16, 2012, regular meeting minutes as written; the August 21, 2012, special called meeting minutes as written; the August 21, 2012, workshop minutes with two corrections; and the August 27, 2012, special called meeting minutes as written. Imker seconded. Motion carried unanimously. Consent Aaenda 1. Consider Budget Adjustments - FY 2012 2. Consider Radar Permit Update 2012 3. Consider Appointment for Position on Recreation & Special Events Advisory Board - AI Yougel 4. Consider Vehicle Donation to Police Department Imker moved to pull Consent Agenda item 1 for further discussion. Fleisch seconded. Motion carried unanimously. Learnard moved to approved Consent Agenda items 2, 3, and 4. Imker seconded. Motion carried unanimously. 1. Consider Budget Adjustments - FY 2012 Imker said he did not have a concern with the content of the agenda item. He was concerned about its approval. He asked City Attorney Ted Meeker if a simple majority was all that was required to approve the budget adjustment. Meeker said three of the five was all that was required. Learnard asked Imker if he had a concern. Imker said he just wanted to make sure the question and answer were in the minutes. Imker moved to approve Consent Agenda item 1. Learnard seconded. Motion carried unanimously. City Council Minutes September 6, 2012 Page 2 New Aaenda Items 09-12-01 Public Hearing - Consider Variance to Side Setback - 304 The Enclave Planning & Zoning Administrator David Rast addressed Council, noting the property was located on an eight-home cul-de-sac in the Southern Shore subdivision. The majority of the homes were on one-half acre or larger lots. The homes were fairly large, with some abutting Lake Kedron. Greenbelts separated several of the streets. The subdivision was zoned R-15 and required a 10- foot building setback. He continued that the zoning also stipulated that no two principal structures on adjoining lots be closer than 25 feet from one another. The existing home was 45 feet from the property line, and the home on the adjoining lot was 22 feet from the property line, giving a 67-foot separation between the structures. Rast continued that the applicants, David and Renee Rottschafer, had obtained a building permit for a freestanding garage several months ago. The garage was built 12.8 feet from the side property line, which complied with the 10-foot building setback line. After the garage construction, a retaining wall was built four feet from the property line, and the area was paved with concrete. Construction of a covered lean-to on the side of the garage was started to house their golf cart and other outside materials. Staff received a call about the lean-to, finding no permit had been issued for the structure. Code Enforcement visited the site, and a notice of violation (NOV) was issued, which was the reason the applicants applied for a variance. Rast continued that several neighbors had submitted letters of support, with the exception of Lot 43, 302 The Enclave, and the owners did not support the variance. Originally, there had been 67 feet between the two houses. If approved, the golf cart garage would be 25.8 feet from their home. Once the NOV was issued, no further work was done. The applicants planned to put a _ roof over the open air golf cart structure and use space in the main garage for storage. Rast reminded Council that. under the criteria for approval of variances, a variance was not to be granted unless all the findings could be made. Staff felt few, if any, of the findings supported the variance, and there were no special circumstances related to the property. The existing home had a partial basement and a three-car garage, then the homeowners built the freestanding two-car garage with additional storage space above it, and now wanted to build an additional area to park a vehicle, which seemed in excess of what the rest of the subdivision had. There was no architectural review board or homeowners association in Southern Shore, so there had been no review of the garage or lean-to. The R-15 zoning stipulated the minimum home and lot sizes, with the majority of the lots exceeding the minimum size and the majority of homes exceeding 3,000 to 4,000 square feet. There was a considerable distance between structures. Staff could not find any other homes in the neighborhood as close together as these two homes were. Staff did not recommend approval of the variance request. Staff understood the family was large, but they also had to look at the character of the neighborhood and the effect on it, as well as others in the City. Haddix opened the public hearing. Renee Rottschafer told Council her family's situation was more unusual than the presentation suggested. When they bought the home three years ago, they had three adopted children. Now six children and four adults lived in the home, which included her parents. The freestanding garage was built so her parents would have a place to park because of the L-shaped driveway. The garage bays held the cars for her and her husband, as well has her parents' two cars, the golf cart. and all the bikes, outdoor play equipment for the children, a refrigerator, and a freezer. They had gotten a permit for the garage, but had not realized they would need one for the open golf cart enclosure. She continued that the neighbor most impacted was not 302 The Enclave. The picture taken at 302 The Enclave was taken out of the basement window. The two City Council Minutes September 6, 2012 Page 3 -- houses most impacted were 303 and 305 The Enclave, which were directly across the street. and those owners had written letters of support. The City had inspected the construction of the garage, saying it was built better than most houses, and it met the 25-foot rule between primary structures required by the zoning. She said the only window from which her neighbors could see her home was their basement window. There was a small greenbelt area between the houses. The structure did not cause any environmental issues, and it was all on concrete. One pole was seven inches into the side building setback, and the other pole was five feet into the side building setback. Dave Rottschafer said they were trying very hard to be neighborly and courteous. The golf cart would be parked outside anyway, and they could either cover the golf cart with a tarp/bag or park it under the lean-to, which would have a roof and be painted the same color as the house. The area was only visible from the adjacent home if they walked around to the side of the house or looked out the basement window. They had a good relationship with the neighbors, and they would honor Council's decision. The alternative was not nearly as attractive. No one else spoke. Haddix closed the public hearing. Learnard told the Rottschafers they were the people she strived to be. However, Council's decision must be based on the ordinances. There was a set of six criteria that had to be met, and there had to be a special circumstance. Sometimes, there was an "only place in the City" case and she could not find a special circumstance in this instance. ~~ Fleisch said Council also had to consider the effect on other houses, and whether the variance would become precedent-setting. She could tell the golf cart garage was there from the street. Approval of the variance would set precedence, and the parameters could occur in other neighborhoods. Dienhart said he wished he could vote for approval, but there was an ordinance in place and he could not support their request. Learnard moved to deny the variance to the side setback at 304 The Enclave. Dienhart seconded. Motion carried unanimously. 09-12-02 Consider Approval of FY 2013 Peachtree City Convention & Visitors Bureau Budget Peachtree City Convention & Visitors Bureau (CVB) Executive Director Nancy Price said the conference and tournament bids submitted included the Georgia Association of Convention and Visitors Bureau - 2013, Flint River Library Conference - 2012,3 v 3 Soccer Tournament, Marine Corps League - 2012, National BMX - 2013, and the Georgia Municipal Clerks/Finance Officers Association. The CVB did not get all the conferences, but they would keep pursuing conferences and tournaments to bring the business to the City. The conferences/tradeshows attended included Travel South, Southern Women's Show, Connect. and Rejuvenate. The CVB appeared in several publications, including the Atlanta Tour Manual. Atlanta Magazine, Atlanta Now, 2012 Georgia Travel Guide, America's Best Vacations, Budget Travel. Newcomer Magazine, sports Destination Magazine, Resource/Guide to sports, Southern Living, Better Homes and Gardens, Ladies Home JournaL Family Circle, and Convention South. ~ On-line marketing included working with Reach Local for search engine optimization and using social media (Facebook and Twitter). "Smart" marketing included developing a mobile site and partnering with QR Values to develop a CVB Events app. The branding campaign was City Council Minutes September 6,2012 Page 4 .- "Discover Life at 15 miles per hour." The CVB applied for and received a grant for a golf cart from Yamaha, and they purchased a 12-passenger van, which would be used for the film tours. Price said the film tours would kick-off once the Visitors Center renovation was completed. The Visitors Center was on hold waiting for the foundation work to be completed. The golf cart driven by Dennis Quaid in the movie, "What to Expect When You're Expecting," was purchased with the grant funds. It was in storage and would be used as part of the Visitors Center exhibit. Price noted that Facebook followers had increased from 167 in 2011 to 349 in 2012. Twitter followers had also increased from 614 to 790. Unique visits to the website had increased from 6,438 in 2011 to 23,294 in 2012. Poge views were up from 30,000 to 71,000. Magazine leads increased from 2,000 to 4,644. A lot of welcome packets and visitors guides were being sent. Hotel/motel tax collections were comparable to last year. Price noted the CVB planned to work with the Recreation Department to develop a package for sports tournaments, and all the parties were very cooperative. She hoped to have more on that in the near future. They were also working with City staff to enhance signage to bring people to the Visitors Center. Her staff was striving to earn the gold certification from the state. Currently, the City's CVB was bronze certified. ,~, Kai Wolter, chairman of the CVB, reviewed the hotel/motel tax and budget highlights. He said the General Services Administration (GSA) announced they wanted to lower the per diem rate (amount the government allowed to be spent on lodging) by 30%, which was worrisome. Fayette County was considered the "boonies," and was listed at $77 dollars per day compared to $100 per day 10 miles away in Fulton County. The hotels had contacted their legislators, and the per diem rates were currently frozen for FY 2013. Wolter continued that, due to the. 2010 revision of the Americans with Disabilities Act (ADA), each hotel would be spending $50,000 to $200,000 to make the changes, which included automatic lifts for pools. The hotel industry had been able to postpone the changes until January 2013, but that deadline was quickly approaching. There were a total of 837 hotel rooms in the City, and Wolter added that 2008 was the last really good year for hotel/motel tax collections. There had been some recovery, with a nice peak in 2011 due to the movie industry. The City had hosted two major lacrosse tournaments in June 2011, but only one had taken place in 2012 to date. The occupancy rate was up to 58.1% from last year's 56.7% for the City's seveh hotels. There had also been a $2.10 dip in the rates. Wolter attributed that to training volume at NCR, which was up, but was a lower-priced section of the business. The revenue per available room (RevP AR) was flat over last year, but tax collections were meeting the projections. Wolter said it took 58% to 70% occupancy to break even, depending on the hotel. Atlanta's RevPAR was 53% occupancy. The worst performing market in Atlanta was the airport market and south, and the City was doing better than that. Wolter said the industry was cautiously optimistic about next year, noting with Gardner Denver closing, there would be less corporate travel, and no movies were scheduled in the area. However, they were expecting 3% to 6% RevP AR growth. He said the City could come in slightly under that, but he expected to see positive growth in 2013. ~. Wolter reviewed the highlights of the proposed FY 2013 budget ($571.741), including the hotel/motel tax transfer ($550,741) from the City that matched the City's FY 2013 proposed budget. The CVB expected to hold the International Festival again next year with registration fees collected in the amount of $2,500. The CVB had great success selling merchandise with the annual Christmas Ornament and Fourth of July T-shirts and had budgeted $13,500 in merchandise sales. The CVB had also budgeted this year for the Southern Hollywood Film Tour, City Council Minutes September 6, 2012 Page 5 ~. which was budgeted to break even in its first year. The CVB currently contracted with the City for Marketing and Administrative Services, utilizing three City employees. The budgeted reimbursement of services was $167,428, which was comprised of 80% of salaries and benefits for the Executive Director, 73% of salaries and benefits for the Business Manager, and 74% of salaries and benefits for the Sales & Marketing Coordinator/Box Office Supervisor. Sales, marketing and promotion expenses comprised 44% of the budget, which reflected the continued focus on the main goals of the CVB mission. This was a slight decrease from last year due to funds being redirected to the renovation of the Visitors Center. The advertising budget included print and web advertising that reached out to convention travel sales, sports event travel sales as well as leisure travel. Tourism events include supporting the 2013 Fourth of July festivities and marketing efforts of the Amphitheater, International Festival, and other miscellaneous events. Included in Sales, Marketing, and Promotion were travel to three trade shows during the year by the Sales & Marketing coordinator to recruit sports tournaments, conferences, and reunions to Peachtree City. Administrative and General Operations expenses included audit, legal, and insurance expenses, as well as reimbursement to the Amphitheater in the amount $18,726 for utilities and other shared expenses such as the copier. The Airport Authority transfer would remain at 20% of the hotel/motel tax received by the CVB for the first three months of the year and would change to $8,000 per month as of January 1, 2013. The CVB had alloc.ated $74,133 under renovation of the Visitors Center. Learnard asked about the work on the Visitors Center, adding she did not know they were waiting for work to be completed on the annex. Wolter said the money was set aside, but there were some structural elements involved with the work on the annex, and they needed to wait on the Visitors Center until that work was completed. Fleisch explained the basement flooded, and the building was inspected during the architectural review by Pond and Company. They found the foundation and pipes were bad. Timing was an issue, but the funds were allocated. Fleisch moved to approve the FY 2013 CVB budget. Learnard seconded. Motion carried unanimously. 09-12-03 Consider Approval of FY 2013 Keep Peachtree City Beautiful Budget Keep Peachtree City Beautiful (KPTCB) Director AI Yougel asked Council for their approval of the organization's FY 2013 budget. He pointed out that, although the budget was not much different from the FY 2012 budget. KPTCB now had a contract with the City that included litter pick-up and oversight of the Rockaway Road compost site, which was an increase in revenue. The FY 2013 budget also included funding for Fayette County Earth Day, which had started in 2009 and was to rotate between the municipalities in the County. The 2012 Earth Day held at Shakerag Knoll had been a tremendous success, and the Earth Day committee wanted to keep the County-wide celebration located in Peachtree City. Keep Peachtree City Beautiful also served as treasurer for the Earth Day organization, and that was now reflected in the budget. - Yougel continued that KPTCB was funded through a $1 waste hauler fee per quarter per customer paying for curbside residential waste service. Curbside recycling was now included in the base fees of all the sanitation contractors franchised by the City. He noted that recycling had increased, but a smaller amount of money was coming for the materials each month, adding that the price for cardboard had dropped from $5 for 100 pounds to $1.50 for the same weight. Plastic was almost at zero cents. Fleisch asked how many people were out picking up trash each week, and if there was any information on the number of hours actually spent on picking up litter. Yougel said KPTCB was City Council Minutes September 6, 2012 Page 6 contracted to do a certain number of hours of pick-up, and they did it in a couple of different ways depending on the amount of trash. They had had not been concerned with the headcount, just tracking the hours. Some people work a few hours each day, and some worked the entire day. He said they averaged 130 - 135 hours a week for litter pick-up. with more than 12.000 hours recorded every year for all the activities. Haddix recalled a time when recyclables were stockpiled because no one was buying them. He asked if that could be happening again. Yougel said they were changing how things were done, co-mingling items at the drop-off stations. The co-mingled recyclables would be sent to a different source for payment. Residents were able to drop off co-mingled recycles to see if it would help. He had been told the price for recycling cardboard tended to fall off in autumn, but he hoped the drop in price was due more on the facility they were using. Learnard noted the City paid KPTCB $40,000 each fiscal year for litter pick-up, saving the City $100.000. Yougel verified that was correct. adding there were two components to the agreement. One was for litter pick-up on predetermined streets and highways and a predetermined time for the work to be done. The other was the oversight of the Rockaway Road compost site. which also had a recycling station. Dienhart moved to approve the KPTCB budget for FY 2013. Fleisch seconded. Motion carried unanimously. 09-12-04 Consider Adoption of FY 2013 Budget Resolution Financial Services Director Paul Salvatore pointed out there were two resolutions - one for the FY _ 2013 budget and one for the commitment of fund balance. He said there had been no changes to the proposed budget since the August workshop, and he had not received any feedback from the members of Council. Learnard said there had been time to look at alternatives. and she had not heard any. Imker said he did not know if all the members were going to approve the budget. Imker said he wanted the vote for budget approval to be unanimous. and if it was not going to be, he wanted to know what it would take to become unanimous. He asked Salvatore to give a top level review of the budget. Salvatore gave a brief overview of the proposed budget. Haddix said he was voting against the proposed budget. Imker asked Haddix what he wanted to see that would change his vote. Haddix said Council should have started looking at service cuts a few years ago. plus he would not vote for a budget that included a cut in his salary. lmker asked Haddix if he would vote for approval of the budget if his salary was put back in. Haddix said no. Learnard said they could not change what happened before they were elected. asking Haddix what he would like to see. Haddix reiterated that he had asked to consider service cuts for two years. If the budget was not revenue neutral, he would not support it. The cuts that were made were "band-aids." Dienhart said he would. grudgingly, vote to approve the budget proposal. ~ Imker asked what would be dropped from the budget to make up the $495,000 from cash reserves. Haddix said they needed to look at service cuts to adjust the budget, so they would not have to do the band-aid approach all the time. Imker asked Salvatore what was costing the additional $495.000. Salvatore said the highlights included the increases in building repair and maintenance, and six new part-time positions to help maintain the facilities once they were repaired. To help get more officers on the street, a full-time evidence custodian and a part-time City Council Minutes September 6,2012 Page 7 ,~ bailiff had been included in the Police Department budget. An additional motorcycle unit was also included. Fleisch noted there had not been a buildings and grounds budget before, and it was part of Public Works' and Recreation's budgets. The City would collect $10.8 million in property taxes this year, which was the same amount as last year. The purpose of a roll-up in the millage rate was to keep the revenues consistent. The City had gone through an exhaustive inventory of its facilities this year, including the recreation fields, and they could see how putting off routine maintenance had hurt the City. In some things, the City was still in crisis mode. The facilities were wearing out. This was part of getting the City back on track. Dienhart said some of the activities on the fields were revenue-generating, so it was important to get them up to par. Fleisch said she had worked for more than a year with the CVB to get the hotels and Recreation Department to work together, so the Recreation Department did not feel tournaments were wrecking the fields. The fields were being built up, and could be used as tournament money-makers. The one lacrosse tournament held this summer brought $200,000 to the City for a weekend tournament. If the City provided a good experience for tournaments, then it would gain a good reputation. This was a cottage industry that brought revenue for the hotels and sales taxes. Salvatore said that, jf Council decided to continue the agenda item, there would be more discussion on the prioritization of the projects in the Facilities Authority bond at the September 20 meeting. ,_ Dienhart told Salvatore he would see more of him next year concerning cuts in services and maybe personnel. They needed to get the budget under control without breaking the back of the taxpayer. Haddix agreed with Dienhart, saying there had been a move to get more money from those who used the recreation facilities, but there had been an outcry from the citizens. He did not argue with the principal. but it was a merry-go-round problem. The problems were more extensive than that, and the band-aids were not working, which was why the Needs Assessment Committee had formed. If Councilmembers could not agree among themselves, then they surely did not know what the citizens wanted, which was important in moving forward in a constructive manner. He was tired of the arguments and personal opinions; the ingredient always left out was the opinion of the citizens. Dienhart noted the Mayor was putting together a needs assessment committee, asking when the board would meet. There had to be clear objectives and a time frame, as well as a mission. Haddix said they were trying to schedule a meeting the following week, and 11 people were participating. Notices would be sent on when and where the meetings would be held. Learnard noted that Imker had held meetings in the past to get input from the citizens. Imker said he had held five meetings, with approximately 25 citizens attending each meeting. Learnard asked when the first meeting was held. Imker answered January 2010. Learnard asked if those meetings had any influence on Imker's budget decisions and the budget models. Imker said without a doubt. - Learnard said her e-mails from residents were running 50% - 50% on whether the City should live within its means or should increase the tax rate. Dienhart said his e-mails were probably 55% - 45% to not increase the millage rate, but they were very close. City Council Minutes September 6, 2012 Page 8 Fleisch said citizen surveys had been done in 2009, 2010, and 2011. In the 2011 survey, citizens noted that, with outsourcing, the landscaping was going downhill. She recalled a discussion with a resident in 2009 when running for office, who told Fleisch she brought her boss to Peachtree City in hopes of having the business move here since she was tired of commuting. The citizen told Fleisch her boss said, "Peachtree City looked like a city people used to care about." Fleisch recounted a similar incident with the National Weather Service. Council tried to rectify the matter as much as they could. The City was looking better now, but there was still room for improvement. The millage rate roll-up was just to try to maintain the level of revenue to help the City succeed in getting back to looking the way it should. It was time to "pay the piper" rather than to continue to cut. The new part-time employees in Public Works would help the City get back into ensuring the routine maintenance was done, which had been cut in 2008 and 2009. Haddix said the last formal resident survey had been done in 2010, and the phraseology of the questions was a problem. The residents had been asked what they would like rather than what they were willing to pay for, which was two different things. The majority of those responding (82.6%) had said they did not want a tax increase. Approximately 2,700 surveys were returned compared to approximately 13,000 that were mailed. Haddix said he wanted an unbiased survey to find out what the citizens wanted. Salvatore said there were a lot of good things in the City that arguments could be made for. The reality was they were dealing with limited resources for funding, and staff was trying to get the highest and best use of those limited funds. That was why a long-term strategic plan was needed. ~ Imker said he and the other members of Council had found specific items in the budget they felt needed to be cut and had brought those to the other members for debate and discussion. He said he had not heard any specific recommendations from the Mayor, saying he and Dienhart were the only ones to provide specific recommendations. There had been three separate budget proposals. He asked Haddix what his recommendations were. Haddix said Imker was not listening. They were nitpicking at line items, which were "band-aids." Imker said if a pay in lieu of salary was to be done, the payment should only be for full-time employees who had worked for the City at least six months. Those who had been full-time employees for at least six months should have a prorated payment. Those worked for the City less than six months should get nothing. A lengthy discussion was held with the Council Members repeatedly asking Haddix what cuts he recommended, and Haddix repeatedly answered he did not want to take a band-aid approach to making cuts. Council discussed whether there should be a 2% cost of living allowance (COLA) for employees or a one-time pay in lieu of salary. Dienhart said he favored neither option, but he would rather do a payment. Imker's proposal for pay in lieu of salary was for full-time employees only, who had worked at least six months of the last full year in order to get the full amount. Full-time employees who worked between six months and one year would get a pro-rated amount, according to a percentage of the full year. Employees who worked six months and one day would get 50% of the payout, and those who worked nine months would get 75%. Employees who worked less than six months would not get the payment. City Council Minutes September 6. 2012 Page 9 ,~ Fleisch asked what happened in FY 2012. Salvatore said he did not recall, but the City used part-time employees as a way to save on benefit costs. adding the part-time employees were very educated and highly trained. particularly at the Library. The amount to include the part- time employees was approximately $23.000. He continued they worked side-by-side with full- time employees and did not get all the benefits. To include the part-timers would cost $260,000. Imker said the payment should be for full-time employees only. Oienhart and Learnard agreed, saying the money just was not there. Fleisch noted there had not been a salary review in 12 years. adding she had spoken to someone at the Department of Labor (OOL) and at the Department of Community Affairs (DCA). Some employees fell below. some were right in line with other cities. and the difference was glaring in some divisions. She understood why the one-time payment would be made this year. and at the risk of the employees not getting anything. she would support that. Haddix asked Fleisch if the statistics she used were the same as those on the DCA website. Fleisch said they were. and she would forward Council the links. Imker moved to postpone the budget approval until September 20. Oienhart asked Salvatore if putting off the budget approval would create any issues. Salvatore said there were some transactions that could be an issue. His staff would not be able to do any postings until the budget was adopted and loaded into the computer system. Imker said the Mayor's needs assessment committee needed a few weeks to come back with suggestions on where to cut $2.8 million. which included the one mill the Mayor would like to cut. Haddix said there would not be an answer in two weeks. Dienhart seconded the motion. ,~, Imker said he had more questions. Audience-member John Dufresne noted that. by City ordinance. a motion and second should terminate the discussion. Dienhart withdrew his second. Imker withdrew his motion. Learnard moved to adopt the FY 2013 budget resolution to include 2% pay in lieu of salary for full-time employees. prorated for employees who had worked six to 12 months. and nothing for full-time employees with less than six months. Oienhart seconded. Motion carried 4-1 (Haddix). Learnard moved to approve the resolution to commit fund balance. Fleisch seconded. Motion carried unanimously. Council/Staff Topics Hot Topics Update Pennington reported that the rain had been a hindrance to road paving. but the City had received good comments from citizens on the quality of work. An issue had come up with the Bluesmoke tennis courts. Pennington said there was a dip in one of the courts. which had been uncovered to resurface the courts. and the contractor found the court was built over a trash pit. Staff proposed resurfacing one court and closing the other as it would be too expensive to rebuild at a cost of $150.000. Staff would bring it to Council at a future meeting. - Learnard moved to enter executive session to discuss real estate and threatened or pending litigation at 9:14 p.m. Dienhart seconded. Motion carried unanimously. Learnard moved to reconvene in regular session at 10: 15 p.m. Fleisch seconded. Motion carried unanimously. ,-, ,~\ f~ City Council Minutes September 6, 2012 Page 10 Dienhart moved to authorize staff to move forward with the process for the land swap proposed by Peachtree City Church of Christ. Learnard seconded. Motion carried. There being no further business to discuss, Learnard moved to adjourn the meeting. Fleisch :;;;:;otion carried unanimously. The meetin~:z;: ag:dy Don Haddix, Mayor