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HomeMy WebLinkAbout02/21/2013 regular meeting ,~ City Council of Peachtree City Meeting Minutes February 21,2013 7:00 p.m. The Mayor and City Council of the City of Peachtree City met in regular session on Thursday, February 21, 2013. Mayor Haddix called the meeting to order at 7:00 p.m. Other Council Members in attendance: George Dienhart, Vanessa Fleisch, Eric Imker, and Kim Learnard. Announcements. Awards. SDecial Recoanition Mayor Haddix accepted a $5,700 check from Peachtree City Running Club President Kim Ruple to be used to replace the vandalized water fountain at Huddleston Pond. Haddix proclaimed March as DeMolay Month. Haddix thanked Paul Fischer for a $200 donation to the Police Vest Fund. 10-Minute Talks Becky Smith, Executive Director of Fayette FACTOR Smith explained the work done by the Fayette Alliance Coordinating Teamwork, Outreach, and Resources {FACTOR}, which was to work with local partners to address the challenges of children and families in Fayette County. FACTOR was the umbrella organization that coordinated resources by bringing all areas of the community together. Fayette FACTOR's regular meeting was scheduled on the fourth Monday of each month at Grace Evangelical Church, beginning with lunch and networking at 11 :30 a.m., followed by the program at noon. ~ Minutes February 7,2013, Regular Meeting Minutes Fleisch moved to approve the February 7, 2013, regular meeting minutes as written. Learnard seconded. Motion carried unanimously. Monthly ReDorts Imker proposed simplifying the Monthly Reports process. He suggested the Fire Department, Code Enforcement. and Public Works reports be provided on a quarterly basis. If there was an aberration at any time during the quarter, Imker said he expected Council to be notified at the time. Imker also suggested the information given on the top five accident locations each month either be provided once a year or on a cumulative basis. which could possibly include nine or 10 locations. He wanted to simplify the reports. Learnard asked if the rationale was to take the burden off staff each month. Imker said the reports would probably still be done, but he wanted to eliminate the requirement to put the reports in the Council meeting packet every month. Council always had the option to ask for the monthly reports if desired. Fleisch asked City Manager Jim Pennington if the information was available monthly regardless of the requirement for Council. Pennington said internal reports were received in a different format that was more management-oriented on a regular basis. Council consensus was the quarterly reports would be fine, and direction was given to staff. ~~ Consent Aaenda 1. Consider Alcohol License - NEW - Fork in the Road, 114 Huddleston Road 2. Consider Qualifying Location - NEW - Atlanta Regional Airport, Falcon Field 3. Consider Annual Agreement & Payment of Fayette Senior Services Non-profit Funding Grant City Council Meeting Minutes February 21, 2013 Page 2 ,_ Imker moved to approve Consent Agenda items 1, 2, and 3. Dienhart seconded. Motion carried unanimously. New Aaenda Items 02-13-07 Consider Resolution Approving Intergovernmental Agreement with the Public Facilities Authority Regarding Stormwater Bonds Financial Services Director Paul Salvatore addressed Council, pointing out this was a continuation of the discussion from the Public Facilities Authority meeting held prior to the Council meeting. Council had adopted the revisions to the stormwater ordinance and rate structure to support the issuance of the bonds at the February 7 meeting. The refinancing of the 2007 bond would have a gross savings of $525,000, or $38,000 per year, on the remaining life of the 2007 bond. Overall, there would be value savings of $309,000, or 11%. The interest rate would be 3% for the 20-year bond. . He asked Council to adopt the authorizing resolution, which authorized the Mayor to sign the intergovernmental agreement with the Public Facilities Authority and any other documenf necessary to move forward with the next steps in the bond process. The bond closing was scheduled for March 21. The total issuance would be for $9,480,000, which included $7,452,000 for new construction projects. and the remainder going towards the refinancing of the 2007 bond and closing costs. Learnard moved to adopt the attached authorizing resolution as presented. Fleisch seconded. Motion carried 4 - 1 (Haddix). 02-13-08 Consider Brand Name/Sole Source Replacement of Traffic Counter Public Services Director Mark Caspdr addressed Council. saying the City's traffic counter had just died. The seven-year-old traffic counter had been re-built once during that time. The counter used magnetics to gather traffic information such as traffic count. speed, and classification data used for various traffic studies. He asked Council to brand name/sole source the purchase for a Vaisala Nu-Metrics Portable Traffic Analyzer NC 200 for a lump sum amount not to exceed $7,200 from Jace Chandler & Associates. Caspar continued that this was an unbudgeted item. but there were funds in the Professional Services line item that could be used for the purchase. Staff was asking for the brand name because the company was the only manufacturer of this type of counter. and Jace Chandler & Associates was the only company that sold them. He clarified the counter was not used for vehicle counts alone. It collected information on traffic that could be used in warrant and traffic studies, especially on the types of vehicles. Staff had not been able to find another product that provided the same kind of information. The other types just provided the average daily traffic count. Imker asked how often the traffic counter was used. Caspar said it was used regularly, but most often in the summer. He continued that contracting out for one traffic study would cost more than the equipment. Imker said he had no problem with the purchase. lmker suggested renting the traffic counter to other cities could be an option so it could pay for itself. ,~ Learnard moved to approve Jace Chandler & Associates as the brand name/sole source for the Vaisala Nu-Metrics Portable Traffic Analyzer NC 200 for a lump sum not to exceed $7.200. Fleisch seconded. Motion carried unanimously. Council/Staff TODics Hot Topics Update City Council Meeting Minutes February 21, 2013 Page 3 ~ Pennington said staff was continuing to work on several projects, and things were moving along well. The Public Facilities Authority bond would soon be gone with the approval of the contractor for the Library roof replacement at the next meeting. Fleisch announced that Clothes Less Travelled Thrift Shop had approved a grant for Fayette Senior Services to help with the furnishings for the new senior center that would be located in the former Recreation Administration Building once the renovations were complete. Imker noted that the DeMolay Society would have a Pancake Breakfast on Saturday, March 9, and any Public Safety employees in uniform would be able to eat at no charge. Haddix said he had attended the Board of Commissioners' Retreat that day as the City's representative to the Fayette County Board of Health. He said he could not understate the value of the services provided by the groups that were part of Fayette FACTOR. He added that the funding for the Health Department kept getting cut. Most people were aware the Health Department conducted inspections of restaurants and other services, but were not aware of the clinical aspect, which served many people in need. The funding was going down, but the number of people in need kept going up. The services provided by the groups in Fayette FACTOR helped across the City and County. He applauded all the groups that helped take care of citizens in need. Learnard moved to convene in executive session to discuss pending or threatened litigation at 7:34 p.m. Dienhart seconded. Motion carried unanimously. Learnard moved to reconvene in regular session at 8:01 p.m. Fleisch seconded. Motion carried unanimously. Learnard moved to authorize the City Attorney to terminate IT contracts with Presidio. Imker seconded. Motion carried unanimously. Learnard moved to authorize the City Attorney to renegotiate to reinstate VC3. Imker seconded. Motion carried unanimously. There being no further business to discuss, Imker moved to adjourn the meeting. Fleisch seconded. Motion carned unanimously. The meeting ~ed at :03 p.m. Don Haddix, Mayor ~