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Home My WebLink About10-17-2013 regular meeting City Council of Peachtree City MEETING MINUTES October 17, 2013 7:00 p.m. The Mayor and City Council af the City of Peachtree City met in regular session an Thursday, October 17, 2013. Mayar Haddix called the meeting to. arder at 7:00 p.m. Other Council Members in attendance: Vanessa Fleisch, Eric Imker, and Kim Learnard. Announcements. Awards. Special Recoanltlon Mayor Haddix proclaimed Octaber 24 as Breast Cancer Awareness Day in Peachtree City. Janet Beebe af the Breast Cancer Survivors Netwark accepted the praclamation. Palice Sgt. Brad Williams was recognized as the Supervisor of the Quarter. Adam Thampsan and William Opperman were sworn in as paliceafficers. Aaenda Chanaes There were no. changes to. the agenda. Minutes October 3, 2013, Regular Meeting Minutes Learnard maved to. apprave the Octaber 3,2013. regular meeting minutes. Fleisch secanded. Motion carried unanimously. Monthlv Reports There were no. camments an the Monthly Reports Consent Aaenda 1. Consider Grant Application for Metro Atlanta Traffic Enforcement Network (MATEN) 2. Consider Surplus of Miscellaneous IT Equipment 3. Consider Request to Lower Lake Peachtree for Maintenance Fleisch maved to apprave Cansent Agenda items 1, 2, and 3. Learnard seconded. Motion carried unanimausly. Learnard thanked the Police Department far pursuing the $20,000 grant (Item # 1). Old Aaenda Items 10-13-04 Consider Intergovernmental Agreement with Fayette County - 2013 SPLOST Haddix noted there was an additional item on the dais - the staff memo.. City Manager Jim Pennington said there had been a number of questions at the October 3 meeting relative to the amount the City wauld receive fram the Special Purpase Local Optian Sales Tax (SPLOST) if it were appraved an Navember 5. The City shauld receive $14,554,857. There was a percentage formula prajected in the agreement, but there would also be a reallacatian af a portion of money the Caunty expected it would not use for its prajects. The reallocatian wauld bring the tatal the City wauld receive up to. appraximately $14.6 millian. - Haddix said it was no secret he did not support the SPLOST, but he was bathered by the fact the City would be helping to. pay for the Caunty putting the referendum an the ballat, adding that requirement did nat exist under SPlOST law. In addition, any excess funds that were callected had to be distributed to ather SPlOST prajects appraved by the vaters. He continued that the 2005 SPLOST never reached its projectians, and there was no. guarantee the prajectians would be met. He did not understand why Peachtree City shauld pay for putting a County referendum on the City's ballot. City Council Regular Meeting Minutes October 17, 2013 Page 2 - lmker moved to approve the intergovernmental agreement with Fayette County for the 2013 SPLOST. Learnard seconded. Motion carried 3-1 (Haddix). New Aaenda Items 10- 13-05 Consider Bid for Station 83 Sewer City Engineer Dave Borkowski addressed Council, recommending Council award the bid for the sewer extension for Fire Station 83 to Crawford Grading. He continued that Fire Station 83 was the last station to be connected to the sewer system. Three bids had been received, and Crawford Grading's had been the lowest at $136,989.60. The highest bid had been $279,975. Staff found Crawford's bid to be acceptable and responsive. The company had worked for the City previously, and staff had been satisfied with the work that was done. They were also a certified utility contractor, which was required. Borkowski said funds were available in the 2009 Public Improvement Program (PIP) budget and the Facilities Authority bond for $146,716.25. Borkowski requested the entire amount be set aside to cover any contingency and to pay the tap fees for the connecting to the sewer line, which would be approximately $4,000. Fleisch asked what other projects Crawford Grading had done for the City. Borkowski said the projects included the outlet reworking for the Braelinn/Creekside/Southside Pond and several projects for the Peachtree City Water and Sewerage Authority (WASA). Haddix noted the septic tank issues at Station 83 had been a long-standing problem, adding that W ASA employees recognized at the October 3 meeting had responded to an incident at ""- Station 83. Learnard moved to award the bid to Crawford Grading for $136,989.60, with an additional $10,000 set aside for contingencies for the projects. Fleisch seconded. Motion carried unanimously. 10-13-06 Consider Bid for Kedron Pond East & West Dam Rehab Project Public Services Director Mark Caspar noted the bids had come in over the amount originally budgeted for the projects, which. had been $600,000 each. The lowest bid was from Brent Scarbrough & Company, Inc. for $1,650,916.70, and Caspar recommended the bid be awarded to the company. Caspar continued that there were several issues with the dams that had increased the cost. A rough conceptual plan had been done originally, and when the final design process began, some additional issues had arisen. There was a conflict between the pipeline and utilities, and it was more economical to shift the pipe to the middle of the road rather than relocating all the utilities. The biggest portion of the cost increase involved the coffer dam added to each project, which retained 90% of the flow that came into the ponds. He explained that approximately 700 cubic feet of stormwater per minute came through the dams during a peak storm, and 70 cubic feet of water was discharged. Caspar said that, without the ponds, there would be significant flooding downstream. The original estimate was developed two years ago, and Caspar said material costs had increased significantly during that time. - Caspar pointed out that some funds remained from the original bond that would be used for the Rockspray Pond dam project, which would allow the money budgeted for the Rockspray Pond in the second bond to be shifted to cover the overages. Caspar said staff had worked with Scarbrough to value engineer the project, and staff was able to negotiate a $100,000 (approximately $65,000 for the west pond and $35,000 for the east pond) decrease from the original bid submitted by Scarbrough & Company. City Council Regular Meeting Minutes October 17, 2013 Page 3 Fleisch asked when the work would begin. Caspar said he hoped to begin work before the holidays, but it would depend on the bond closing. Fleisch asked if residents would be notified of what would take place during construction. Caspar said there had been a meeting with homeowners to discuss concerns. People would not be able to go in on Kedron Drive North and come out on Kedron Drive South during the projects, but no one would be prevented from reaching their home. The road closing would be localized to the project area. Haddix asked what the risk was if the work on the dams was not done. Caspar said one outlet structure was leaning significantly, end the other was starting to collapse in on itself. They were corrugated metal structures, rather than concrete or plastic. If the dams breached, everyone downstream would see water. Caspar said the work was definitely needed for safety reasons. Learnard moved to award the bid for the Kedron Pond East & West Dam rehabilitation to Brent Scarbrough & Company, Inc., for the unit cost bid amount of $1,650,916.70. Fleisch seconded. Motion carried unanimously. Council/Staff Topics Pennington noted the grand re-opening of the Glenloch Recreation Center had been held on October 16, saying the facility looked fantastic. The Great Georgia Airshow had been held the weekend of October 11 - 13 without too many problems. The Special Event Team (SET) would work with the Airshow team to critique the event soon to work on any issues for the next one. Haddix thanked Community Services Director Jon Rorie and Recreation Administrator Cajen Rhodes for the work done Glenloch Recreation Center, saying that was the kind of facility the - citizens wanted. The result was greet, and the community loved it. Executive Session Learnard moved to enter Executive Session for pending or threatened litigation and personnel at 7:34 p.m. Fleisch seconded. Motion carried unanimously. Learnard moved to reconvene in regular session at 7:59 p.m. Fleisch seconded. Motion carried unanimously. Learnard moved to approve the cost of living increase for the City Manager in the same amount as received by other employees (2%). Imker seconded. Motion carried unanimously. Learnard moved to authorize the City Attorney to initiate condemnation proceedings to acquire stormwater easements at the properties located at 108 Wynnmeade and 115 Wynn meade. Imker seconded. Motion carried unanimously. There being no further business, Learnard moved to adjourn the meeting at 8:00 p.m. Imker seconded. Motion carried unanimously. IJ~ d;;~+ ;~