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Home My WebLink About10-16-2014 regular meeting City Council of Peachtree City Meeting Minutes October 16, 2014 7:00 p.m. The Mayor and Council of Peachtree City met on Thursday, October 16, 2014, at City Hall. Mayor Vanessa Fleisch called the meeting to order at 7:00 p.m. Other Council Members attending: Terry Ernst, Eric lmker, Mike King, and Kim Learnard. Announcements, Awards, Special Recognition Proclamation- Red Ribbon Week Recognition of City's Dragon Boat Team Recognize Jeff Felmet- 15 Years of Service Mayor Fleisch proclaimed the week of October 23 -31 as Red Ribbon Week in the City. Police Corp. Paul Smilley accepted the proclamation. Fleisch recognized Jeff Felmet of the Fire Department for 15 years of service. Fleisch recognized the members of the City's Dragon Boat team, who earned second place in the races held during the Rotary Club's annual International Festival and Dragon Boat Races. Team members included Vanessa Fleisch, Kim Learnard, Cajen Rhodes, Kelly Duncan, Nick Vlachos, Chris McDade, Mark Brown, Brad Williams, Chris Hyatt, Stephen Stoyell, Thomas Duckett, Brian Eden, Thomas MacCallum, and William Oppermann. Rotarians Joel Norris and Frances Meaders reported that the event earned $11,100 for the Breast Cancer Survivors Network. City Manager Jim Pennington announced that Interim Police Chief Will McCollom had been promoted to the Chief's position. 10-Minute Talk Be A Santa To A Senior(BASTAS), Betty Keane, Coordinator Keane noted the program began three years ago, and everyone had told her the community did not care and no one would help. She believed in the innate goodness of people, and each year, more was provided. Keane continued that senior citizens had already paid it forward, and many of them had nothing. The program had started in Fayette County, and last year, it had expanded to include Coweta and South Fulton Counties. This year, the program would expand to include Jonesboro and Spalding and Henry Counties. People were asking for blankets and food. The goal for the first year had been to collect 50 bags of gifts, and they collected 6,800 gifts that filled 450 bags. The estimated value had been over $33,000. In 2013, they collected 9,639 gifts that filled 740 bags, totaling more than $79,000. Twelve trees would go up on November 4. Keane said they made sure to keep in compliance with Health Insurance Portability and Accountability Act (HIPAA) and privacy laws, so the seniors could maintain their dignity. Minutes October 2, 2014, Regular Meeting Minutes Ernst moved to approve the October 2, 2014, regular meeting minutes as written. King seconded. Motion carried unanimously. Monthly Reports Fleisch noted there were additional documents on the dais. There were no comments regarding the Monthly Reports. City Council Meeting Minutes October 16,2014 Page 2 Consent Agenda 1. Consider Appointments to the Planning Commission-Aaron Daily, Phil Prebor,Terrence Manning (alternate) 2. Consider Appointment to Convention & Visitors Bureau (CVB)-Wende Blumberg 3. Consider Tennis Center Membership Fee Increase 4. Consider Annual Contract for Sport Fields Turf Management 5. Consider Appointment to Fayette County Library Board-Marie Washburn King moved to approve Consent Agenda items 1 - 5. Ernst seconded. Motion carried unanimously. New Agenda Items 10-14-04 Public Hearing-Consider Variance Request to Rear Building Setback, 101 Adell CT Senior Planner David Rast addressed Council, saying the applicants, A.C. and Betty Roda, planned to add a third garage space to the home at 101 Adell Court in the North Pinegate subdivision. The tract was 0.53 acres and was zoned R-12 Residential. The established rear building set back was 30 feet. The addition would encroach four feet into the rear building setback. Rast continued that the lot was considered a multi-frontage lot, as it was located at the corner of Adell Court and Melrah Hill, and the frontage on the lot was calculated for both Adell Court and Melrah Hill. The planned addition was for a third garage bay to the rear of the existing garage and a second floor storage area. Staff recommended approval of the variance application. Rast added that the Rodas had received letters of support for the variance from their neighbors, and the area between the addition and the rear of their property was heavily wooded. The rear of the adjoining lot was also heavily wooded. Staff recommended two conditions: 1. The variance shall be limited to an encroachment of no more than four feet into the rear building setback as shown on the site plan provided by the Applicant. There shall be no other encroachments permitted without first securing additional variances. 2. Following completion of construction and prior to issuance of the Certificate of Occupancy, the Applicant shall provide a Foundation Survey to the Building Official identifying the location of the new construction. The purpose of this survey will be to ensure the new construction does not encroach any further into the rear building setback than permitted by this variance. A.C. Roda told Council they had looked at various options for the addition. When the home was built in 1986, it had not been centered on the lot. The property line did not run parallel with the left side of the house, but was at an angle. The encroachment would be a triangular tip, or corner, of the addition,which would total 28 square feet. Roda said that was 0.60% of the 4,600- square foot setback area. The goal was to make the improvements so no one would realize it was an addition. Fleisch opened the public hearing. No one spoke for or against the variance. The public hearing closed. No one on Council had any concerns or questions. City Council Meeting Minutes October 16,2014 Page 3 King moved to approve the variance request to the rear building setback for 101 Adell Court, with two conditions recommended by staff. Learnard seconded. Motion carried unanimously. Council/Staff Topics Pennington noted that the numbers in the monthly financial report for September were not final. There were some carryovers and outstanding invoices. The balance should be very good. It was a good year for the team. Pennington continued that the Public Facilities Authority bond had been approved, and staff was moving ahead with the first project, which would be the demolition and filling in of the Clover Reach pool. Pennington said there had been a number of questions raised about the recent pay and classification study. One piece of data was still being analyzed by an outside source, and he hoped to have that information to Council by the next week. Learnard clarified that, when Pennington had talked about the data being analyzed, he had been referring to the cost of the employee pay increase and everything related to it. Pennington said yes. He said it would be in one big package. Learnard commended staff for the work done on the Rockspray Pond and dam. It had been completed early and under budget, and it looked wonderful. Everyone hoped it would be a rainy winter so the pond would fill up. Pennington said the Stormwater Utility had several dams with issues that had been corrected. There had been many good comments about the work done at Rockspray and the Kedron East and West ponds, especially the work done on the golf cart path. Executive Session Learnard moved to convene in executive session for pending or threatened litigation at 7:34 p.m. King seconded. Motion carried unanimously. Imker moved to reconvene in regular session at 7:40 p.m. King seconded. Motion carried unanimously. There being no further business, lmker moved to adjourn the meeting. Learnard seconded. Motion carried unanimously. The meeting adjourne t 7:41 p.m. i '..-4)4 4-,--1A-/ i ' i c-1,.t.'S‘Cl _ Pamela Dufresne,�-puty City Clerk Vanessa Fleisch, Mayor