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HomeMy WebLinkAbout03-17-2016 regular meeting City Council of Peachtree City Meeting Minutes March 17, 2016 7:00 p.m. The Mayor and Council of Peachtree City met in regular session on Thursday, March 17, 2016. Mayor Vanessa Fleisch called the meeting to order at 7:00 p.m. Others attending: Terry Ernst, Mike King, Kim Learnard, and Phil Prebor. Announcements, Awards, Special Recognition The graduates of the Spring Citizens Fire Academy were recognized. Mayor Fleisch read a proclamation to honor the founding members of the Peachtree City Fire Rescue Department. Founding members Melvin Brown, Chip Conner, and Al Hogg were recognized, along with John Weber and Sallie Satterthwaite who were among the first emergency medical technicians in the City's department and in Fayette County. Minutes March 3, 2016, Regular Meeting Minutes King moved to approve the March 3, 2016, regular meeting minutes as written. Ernst seconded. The motion carried unanimously. Monthly Reports There were no comments on the Monthly Reports. Consent Agenda 1. Consider Alcohol License-NEW-Spice Restaurant, 10 Planterra Way(Tennis Center) 2. Consider Ordinance Amendment-Elimination of Glass from Curbside Recycling Requirements 3. Consider Budget Amendments-FY 2015 4. Consider Library Impact Fee Expenditure 5. Consider Bid for Tennis Court Resurfacing-Southeastern Tennis Courts, Inc. Ernst moved to approve Consent Agenda items 1 - 5. Learnard seconded. Motion carried unanimously. New Agenda Items 03-16-03 Consider FY 2016 Equipment Loan Financial Services Director Paul Salvatore noted the loan was being done in conjunction with the Public Facilities Authority, and that board had approved the loan at an earlier meeting. He continued that the low bid for the loan had been submitted by Whitney Bank with an annual interest rate of 1.81%. The bank had agreed to repurpose the funds for the broadband financing. No additional use of cash reserves would be needed to fund the debt service, and the debt service budget would be sufficient to handle the loan. There would actually be a $25,000 savings in debt service. The closing date was set for Thursday, March 24. Salvatore continued that the grand total for the loan was $1,950,000. The five-year term of the loan was for $567,125, and included a tractor/backhoe/loader replacement, Blaw Knox asphalt spreader replacement, S250 Bobcat replacement, F-350 dump truck replacement, Coban video camera replacement, Ford Inceptor SUV replacement, Cardiac Monitor Lifepak 15, server and network hardware upgrades (DVR system and access control, additional backup storage and wireless capacity, UPS, email archive system), and Municipal Court system upgrades. The seven-year term of the loan was for $1,382,855, and it included replacing 2006 Medic 84, replacing 2001 Fire Reserve Engine 85, broadband equipment and installation, broadband City Council Minutes March 17, 2016 Page 2 system development - soft costs, project contingency costs - FY 2016 Public Facilities Authority loan, and closing costs. The annual debt service payment for the loan would be $330,000, with one-half that amount due this fiscal year. Staff's recommendation was for Council to approve the authorizing resolution as presented in the agenda packet, which would authorize the Mayor and City Clerk to sign all documents necessary for closing. Learnard moved to approve the authorizing resolution for the FY 2016 equipment loan. King seconded. Motion carried unanimously. 03-16-04 Consider Resolution of Support for Limited Sewer Service to Tyrone City Attorney Ted Meeker addressed Council, saying staff had prepared the resolution regarding the Peachtree City Water and Sewerage Authority (WASA) extending sewer service into Tyrone. He continued that he had not been available the day before to look over the resolution, and he had added the following paragraph that afternoon: • BE IT FURTHER RESOLVED, that the Peachtree City Water& Sewer Authority shall not be authorized to provide any wastewater treatment service, or otherwise receive any wastewater from the Town of Tyrone, until such time as an Intergovernmental Agreement between the City, the Authority and the Town of Tyrone is approved by all parties. Meeker said the wording made it clear that approval of the resolution did not constitute approval of the sewer extension. Council was directing staff to move forward with providing wastewater service to Tyrone by WASA contingent upon the intergovernmental agreement being finalized by all three parties. Learnard moved to adopt the resolution as presented and revised by the City Attorney. Ernst seconded. Motion carried unanimously. Council/Staff Topics Ordinance Amendment& Action Preview • Update of Parks & Recreation Ordinance Recreation & Special Events Administrator Cajen Rhodes gave an overview of the proposed amendments to the Parks & Recreation ordinance, adding most of the changes were basic wordsmithing and correcting things that were no longer accurate. The changes included posting a sign in a conspicuous location at recreation facilities that would include closing times and any rules specific to a particular facility, which would provide "more teeth" when it came to enforcement. Another change would prohibit the use of drones or any remote controlled flying device in any recreation facility during a scheduled practice, scrimmage, game, tournament, or event. More people were flying drones in recreation areas, and the technology was still new, according to Rhodes. The ordinance could be amended later on as the technology developed. Other amendments included standardizing terms, from the use of "parks," "city park," or "recreation area" in the ordinance to "recreation facility," as well as changing the former department name of leisure services to "recreation and special events." The requirement to obtain a pass from the department and to present the pass to staff when using the skateboard City Council Minutes March 17, 2016 Page 3 ramp was removed. Rhodes said that had not been done in years, and there was not a park monitor at the facility. The use of boats with electric motors on Lake Peachtree was restricted to motors rated at three horsepower or less. Lake McIntosh was also added to the section of the ordinance referring to Lake Kedron. There were no questions. Rhodes said the final draft of the ordinance amendments should be on the April 7 agenda. • Proposed Municipal Court Administrative Fee Increase Public Information Officer/City Clerk Betsy Tyler said Municipal Court charged an administrative fee of $15 on the majority of citations, except for seat belt violations that were exempted by state law. The fees helped offset the cost of daily inmate housing and the indigent defense fund, both of which were increasing in cost. A survey of other area courts showed their fees ranged from $20 to $37. Staff proposed an increase of the administrative fee from $15 to $20. Rorie gave an update on Lake Peachtree City, saying he was glad to see dust flying when he went to the lake. The contractor was making steady progress in removing the roads put in to help in removing the siltation, and they were removing approximately 60 yards per day. They were ready to start on the center finger, where the haul roads were six to seven feet deep in terms of rock and gravel, which had slowed down the work. Rorie had spoken to the job supervisor that afternoon, and the supervisor said it would take four more days. Rorie predicted six days. They were removing haul roads, silt fencing, and had begun to remove the siltation that had been placed on Drake Field. The County also had a plan of action to remove smaller trees and underbrush adjacent to the spillway, which could cause a lot of damage, based on the recommendations of Safe Dams. They had to be cleared out approximately 10 feet. There was some discussion regarding the hours worked by the contractor, who had been given approval to work 24 hours a day/seven days a week to complete the job. Rorie said the fallback position had been to work sun up to sundown, but they were cutting it by a few hours. They planned to work on Saturday, March 19, and had worked the prior Saturday. They started working at 6:30 a.m. on Saturdays, but they had not worked the entire day. Rorie said they continued to make progress. Executive Session Learnard moved to convene in executive session for pending or threatened litigation at 7:23 p.m. Ernst seconded. Motion carried unanimously. Learnard moved to reconvene in regular session at 7:47 p.m. King seconded. Motion carried unanimously. There being no further business, King moved to reconvene in regular session at 7:48 p.m. Learnard seconded. Motion carried unanimously. Pamela Dufresne, Dep fy City Clerk Vanessa Fleisch, mayor-