Loading...
HomeMy WebLinkAbout04-07-2016 regular meeting City Council of Peachtree City Meeting Minutes April 7, 2016 7:00 p.m. The Mayor and Council of Peachtree City met in regular session on Thursday, April 7, 2016. Mayor Vanessa Fleisch called the meeting to order at 7:00 p.m. Others attending: Terry Ernst, Mike King, Kim Learnard, and Phil Prebor. Announcements, Awards, Special Recognition Mayor Fleisch proclaimed April as Alcohol Awareness Month. Michael Mumper of AVPride accepted the proclamation and showed a short video on the dangers of social hosting. Glenn Allen of the Sons of Confederate Veterans accepted the proclamation for Confederate History & Heritage Month. Bob Grove of the Dixie Wing, Commemorative Air Force (CAF), accepted the proclamation for World War II Heritage Days, which was slated for Saturday and Sunday, April 30-May 1 at Atlanta Regional Airport- Falcon Field. Public Comment Al Yougel, executive director of Keep Peachtree City Beautiful (KPTCB), and Nancy Howard, Fayette County Earth Day committee, announced that Fayette County's ninth annual Earth Day Festival would be held Saturday, April 23, 10 a.m. - 3 p.m., at Shakerag Knoll. Activities would include Green Market vendors, geocaching, "Face to Face" with Fayette County government representatives, entertainment, on-site secure shredding (11 a.m. -2 p.m.), and more. Pam Kemp noted that there were traffic signals on the state roads in Fayetteville that had blinking yellow arrows for drivers who wanted to make left turns when traffic allowed. She asked Council to see if the blinking signals could be installed at some of the intersections on state roads in the City, adding having the yellow light for one car that wanted to turn could keep people from having to sit through another cycle. Eric lmker reported the eighth annual Monopoly Tournament would be held Saturday, April 16, at Partners II Pizza. It was an official Hasbro tournament, and over$10,000 in cash and prizes had been given out over the years. There would be 32 tables for 128 players, with 96 players registered to date coming from over 25 cities in Georgia, as well as states across the Southeast. Minutes March 15, 2016, Special Called Meeting Minutes March 17, 2016, Regular Meeting Minutes King moved to approve the March 15, 2016, special called meeting minutes and the March 17, 2016, regular meeting minutes as written. Ernst seconded. Motion carried unanimously. Consent Agenda 1. Consider Alcohol License- NEW -Your Pie, 2015 E. Hwy 54 2. Consider Alcohol License- NEW-Viet's Cuisine, 2828 Hwy 54 West 3. Consider Approval of 2016 Homeland Security Haz-mat Grant Application 4. Consider Ordinance Amendments- Parks & Recreation Ordinance 5. Consider Increase in Administrative Fee for Municipal Court Citations 6. Consider Addition of On-Call / Part-Time Library Assistant 7. Consider Elimination Replacement of One Position in the Recreation & Special Events Department 8. Consider Budget Amendments-Georgia Association of Emergency Medical Services Operating Supply Grant City Council Minutes April 7, 2016 Page 2 Learnard moved to approve Consent Agenda items 1 - 8. Prebor seconded. Motion carried unanimously. Old Agenda Items 10-15-03 Discuss Adoption of Right-of-Way Occupancy Ordinance and Associated Fees Work on the proposed ordinance began before Thanksgiving 2015, City Engineer Dave Borkowski reported. He pointed out that Peachtree City did not have a right-of-way occupancy ordinance currently, and staff and City consultants met with all the utilities currently operating in the rights-of-way and their legal counsel. Staff felt all the concerns of the various utilities had been addressed. Additional wording to clear up some of the issues had just been received, and a revised ordinance would be forwarded to Council after this meeting. The ordinance established the authority for the City to require a permit for utilities to work in the City rights-of-way, Borkowski said. It would also set rules and guidelines, as well as establishing fees for the work. The City was legally allowed to collect the fees. One of the rules would set a timeframe for City streets and rights-of-way to be repaired following any work done by the utilities. If the repairs were not done, staff would have the ability to send the utility an invoice for the repairs. Staff planned to bring the ordinance to Council for consideration on April 21. Learnard asked if the ordinance would set a standard for repaving when roadwork had to be done. Borkowski said the ordinance required a timeframe, and staff would instruct the utility on the repair requirements. City Manager Jon Rorie added staff would be part of the inspection process. He continued the ordinance would be helpful when City Hall received phone calls from residents regarding work done by a utility that left holes in pavement that appeared to not be completed. Rorie pointed out there was an issue in one area where the utility had placed barrels in the right- of-way that had to be mowed around since October. When repairs were not made, staff time and energy had to be invested and there was a cost associated with that. Citizens should not have to tolerate potholes and other issues, and the City should not continue down this path. Prebor asked if there had been any feedback from the utilities. Borkowski said the biggest concern had been for those utilities with existing franchises such as the power companies. One of the changes included adding language regarding conflicts between the franchise agreement and the ordinance. The City would honor what was in the existing franchise agreements. City Attorney Ted Meeker said staff continued to receive comments and incorporate some of the suggested revisions. They had some good points, and staff wanted the ordinance to be workable for everyone. Learnard asked if Peachtree City was the only one in the metro area without such an ordinance in place. Meeker said there were other cities, but there was some surprise that the City did not have one in place. Ernst clarified that Council would receive the final draft of the ordinance in time to review it before the next meeting. Meeker said they would get it well in advance of the meeting. Council/Staff Topics Lake Peachtree Spillway Update City Council Minutes April 7,2016 Page 3 Rorie said the City and County had entered into an agreement that extended the water franchise in terms of lake withdrawal rights was well as other items. The City immediately started looking to the long-term replacement of the spillway off Kelly Drive. The geotechnical evaluation and testing had been completed to look at the subsurface conditions to determine design parameters for foundation support and seepage characteristics in the vicinity of the existing spillway. That site was suitable for the spillway replacement. Staff had requested the design and engineering part of the process get started because it would take a long time. The replacement would be designed to Category One specifications as identified by Safe Dams. The design and engineering team included Integrated Science & Engineering (ISE) as project manager; Schnabel Engineering, geotechnical engineer of record; Corblu Ecology, project ecologist and environmental planning; and Annette Bowman, planning and aesthetics, landscape design. The estimated cost of the design element was $290,150, and construction administration costs were estimated at $228,900. There would be a lot of on-site project management, construction administration, and inspections. The schematic phase included evaluating the spillway options, assessing the environmental impact requirements, and preparing the cost options assuming a construction start in September 2017 and substantial completion by May 2018. Rorie said they hoped to schedule the spillway replacements during the fall and winter months, so it would have very little impact on other activities in the City. Four spillway options would be evaluated - a labyrinth weir spillway (a "zig-zag: design to increase the sill length for a thinner design and increased discharge), a labyrinth weir spillway with gated section (gated section would regulate the flow and release of water), a gated spillway (gates could be raised or lowered to control flow of water in flooding events), and a piano key weir spillway (crests in the shape of piano keys made it possible to evacuate a large flowrate of excess water in case of extreme flooding). Rorie said the piano key weir spillway was the optimal choice to allow the construction to move forward without draining the lake. The timeline would start in May 2016, with completion in May 2018. Rorie said work needed to start now. Rorie said ISE would give a presentation at the April 21 meeting regarding the regulatory, technical, and environmental aspects of the spillway replacement project, but no later than the May 5 meeting. Staff would seek funding approval for the design portion of the project on April 21, asking for approximately$300,000. Ordinance Amendment& Action Preview • Ordinance Amendment- Purchasing Ordinance Public Information Officer/City Clerk Betsy Tyler said the amendments addressed the City's Purchasing Ordinance, which was a sub-component of the Finance Ordinance. The proposed changes aligned numbers and amounts for various approvals at the division, City, and Council levels. Rorie gave an update on cart path resurfacing, noting the annual target was nine miles, but Public Works had set their own goal of 10 miles for the current year. They were currently at 4.2 miles, which was a bit behind, but spring and summer months would allow for more paving. They should be able to catch up and meet the target. The lake harvester had arrived on April 4 to begin getting the debris from cutting vegetation out of Lake Peachtree. This was the first round of cutting, which had to be done when the pool level was not high. Staff had worked to get rid of the debris in the coves. The harvester would be City Council Minutes April 7, 2016 Page 4 back when the depth of the water was higher in other areas of the lake. Work on the Battery Way dock would begin when the water was higher in that area, hopefully with some help from the Fire Department boats. Tyler reported the 2016 golf cart re-registration would be done differently this year. In previous years, the invoices had been mailed in early spring. This year, the City had contracted with an outside company that specialized in vehicle registration, and the process would begin in June. In the past, the City had to stagger the registration and bring in temporary help. Tyler continued that the new process would allow citizens to send checks or make online payments without any additional cost. The cost was in the existing budget. Executive Session Learnard moved to convene in executive session to discuss the sale, acquisition, or lease of real estate and pending or threatened litigation at 7:40 p.m. Prebor seconded. Motion carried unanimously. King moved to reconvene in regular session at 8:38 p.m. Learnard seconded. Motion carried unanimously. Learnard moved to deny the claim of Tyler Brienza as such claim was presented. King seconded. Motion carried unanimously. There being no further business, Learnard moved to adjourn at 8:40 p.m. Ernst seconded. Motion carried unanimously. Pamela Dufresne,;eputy City Clerk Vanessa Fleisch, M•yor ``�