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Home My WebLink About09-07-2017 regular meetingCity Council of Peachtree City Meeting Minutes September 7, 2017 7:00 p•m- September 7, 2017. Mayor Terry Ernst, Mike King, Kim alar session on Thursday. City met in reg Others attending The Mayor and Council of Pe a h ng to order at 7:00 p•m' Vanessa Fleisch called them eade Phil Prebor. m cut -through traffic in Wynn Senoia Learnard, and roblem with connect SR 74 and ment a potential p railroad tracks to south to Gatehouse Public Com Council concerning across the uff Parkwayht hand turn on to SR bridgeould take MacD oke a rig Eric Imker addressed MacDuff Parkway rests on SR 74 w waited to rn and noted that he had subdivision after the as they roblem suggested the two Road opened. He said he fears meade Parkway He backing up traffic in on Y b1e issue in the other direction. ed. e, Ito consider the situation before it became d Dr iv to counci 54. Imker urgedT rose Town Council of a pos efore the br regarding citizen also informed the y prevent traffic back-ups City Post Office reg ost Office ents work to top chtree condition of the P governor issues with the Pec and the Smith and Jessica oing ail delivery, with Brett efforts to resolve °ngssed and late m Member King, met w Johnny Isakson, Fleisch reported on ackageS, m Council Memb the office of Sen. Office City staff and from and Manager at Post complaints of and he alo g with uson's office, Ryan Pelfrey She said she, Drew Ferg George. were told carrier routes facility. Congressman Jones, Postmaster Leta Fleisch said they a regular routine. She Craddock from Manager Dana Michael Brown es to settle into Fleisch noted that Office Branch code offices, M changes process. package Post few months for those smooth the delivery p roblems with p Operations for all of the t took a when notified of p ed in May, adjustments that shouldactionand To keeping and were changed d made and p ousekeeping that contact ail mail delivery in two weeks and said the Post O committed to d y to paY more Otte, d follow up George Thor Pledgedthe City also Fleisch promised tember 11 Updates newsletter. delivery•The postmaster ode tot ollow the U.S. Flag would be in the Sep information for the Post Office Ernst seconded. Motion Ml Meeting Minutes alar meeting minutes as written. August 17, 2017, Regular M ust 17, 2017, reg King moved to approve the Aug carried unanimously. MOB Department within Public Services Ag regiment - Consent A enda ater Maintenance 9 in Building water W lacement of Position onager 1 Consider Storm Organization Manager to Facilities M City Responsibility 2 Consider Eliminate& c,Rounds M ordinance of Resp Division -Building inistration onsibility endment of Adm Ordinance artment of Resp 3 Consider Amendment of Taxation Ordinance - Dep 4. Consider Am endm gist - Fayette Senior Services gist of Gott aeem 5. Consider Am rt Funding Agreement - promise place A neem Headwall Guardrail carried unanimously. 6 Consider Non"profit Funding Ag re Non-p a Order - Peachtree P BkEranst seconded. 7• Agenda items 1 - 8. Consider CooapproveConsent Ag Creation of moved 908 of Zoning Ordinance, Learnard m Sec. endment to s spec ial events New A enda Items Consider AM d to clarify the C�tY public Hearing - a nee City had been issuing 0q-17-01 long been said the e was unclear. Special Events Perm' �t there had ental events. She that languag the Fire Cailloux non_governm City Clerk, and in the sign ordinance, an Senior Planner Robin Deportment, the rocess for non-residential an permitting P ears based on languagevents Dep these permits for many Y and Special E The Planning Department, Recreation City Council Minutes September 7, 2017 Page 2 practice, providing the permitting p special the goals of codifying The amendment defined a ent with parking patterns. and ed the amendment ordinance consistency• ed traffic or p an at for staff, and ensuring year would rem Marshal develop al daily operations that eha•figallowed per Y ked guidance for review guidance the norm number of p ent ad event outside The maximum said the amendm generators. event as an unity. remain the same • She lified sound, waste, and affected the greater comm ould rem directed to Council's attention- affected requirements w generators, amp four, and signagetents, inflatables, g d had been City, parking, public safety, been received an p,venue Peachtree City staff on p ublic comment had b manager at The with general He said especially concerned Cailloux said some p Andrew Moth, g He said he was esp special event spec al case. e altered to define a p rovided o ened the public hearing• was a sp Avenue p Fleisch p The Avenue He said that The ed for d would like to see the tang a special plan was need voiced his concerns, saying waste above the current standard d asked if a how a special event was defined an of every event. as one that increaseec r"lY and cleanup, ublic hearing• nate parking- e considered special events adequate No one else spoke. Fleisch closed the p e events The Avenue. venue would not b Manager events at The A less work for City staff because som endments. City with Cailloux that t noted there would be s y M 1 event Prebor clarified Learnard ermit under the am for years amendment. allowed without a ent regarding the definition of a p under the ermitting `Mould be amendment d been conducting requiring p language of the am venue had currently mented that the lang Jon Rorie com modified for clarity. Ernst verified that events The on the needed to be mod without a permit• ed before Council voted would still be allowed Involving the definition be Chang the September 21, 2017, that languageamendment to Section 908 t° Rorie recomrpended move to continue the amendment. Learnard rn Motion carried unanimously. asters Dr. S Prebor seconded. 239 M lained that the meeting. licant. Cailloux exp Hearing - Consider Variance to Rear Setback app of GR -12 General Residential Public professional relationship uirements roofing and enclosing an 09-17-02to the rear setback rega sunroom by Fleisch recused herself duct° aria plicant wished to create 11 feet. applicants were seeking The p existing setback by which was 20 feet. comment Learnard closed the zoning, This sunroom would encroach into the ° deck. There were n existing the public hearing. Learnard opened but other homes Mayor Pro Tern nd Cailloux said no, the property public hearing. Ernst said he had visited variances. Prebor noted existing deck encroache etba the setback, ee deeply into the setback. The Fairways Learnard asked if the ranted rear ore d p nest, as di ei hborhood had been g es had encroached m of the req in then g neighboring had written letters approving and observed that either side ent into that neighbors on either Homeowners Association. against the request because she felt an 11 -foot encroachment would vote South, be Learnard noted that she request for 239 Masters Drive a 20 -foot setback was excessive. the variance enda item 09-17-02, 1 Fleisch) - that New ded The motion carried 3-11Learnard)- l King moved CVB), approved. Ernst second Visitors Bureau l with Convention & Visitors Bureau Budget evention and ear for the CVB Peachtree City been a tough Y a Consider FY 2018 0{ the ownership and 09-17-03 director said 2017 had b es in hotel own executive et She {o Chang Jennifer Johnson, proposed budg to 2013 levels due presented the FY 201otlmtel tax down renovations. J the number of available rooms due to revenues from the reduction City council Minutes September 7, page 3 prior years ets for p City proposed, 2018 budget with budge pa t, the had changed. In the p on some compare the h thCity with the City otel tax of the CVg partnering 5% Johnson said she Johnson noted that it was difficultthe hotel/m instead stances formula for dividing but this year,. the CVB received is circum because the received 4%,endments when each 4 5% °f the total tax olCle�g co Id ask for am and the CVBCity received et, but the projects, the rake resenting a conservative budge', its Craft was p q video of the successful Dinner 00from e D improved. past year, showing CVB brought in $ CVB's move from the p Johnson said the She mentioned the ay raises for touched on highlightsyear 3% p Johnson were new events last y included director, and and mentioning successful merchandise sales. The Prop rector, budgetsalesdirector, an office Wine Festival, which year. executive director, venue this y Visitors Center said the Brew Festival and PTC noted, which included fstaff for the Johnson more spacious, offices in The A art-time to new, employees, she two p h School student. Expenses included the CVB's full-time The staff also included was a Start Mill High lower COSI @ t as well as travel director. with a marketing with an unpaid intern, `NhO a local compere Cornhole T°urnam manager- along 50% due to hiring and the et was down by the Diva Half Marathon website budget vents to the City. 665,942, or 91%, funds to market events such as 730,192, with $ accounted which totaled $ 315,963 e to trade shows to recruit visitors an Personnel costs of $ 116,000) made up q breakdown of total revenues, 844,386• events ($ previous resented Total expenses were $150,000) and tourism surplus from the p Johnson r hotel/motel taxes• vertising/marketing- ($ over a $214,194 coming from The CVg carried 100,000 surplus. for 43% of the expenses, while ad ectively. were budget- resp responded that there 21% and 16% of the even with the deficit in revenues, included a resp et, e City, and Johnson and the Fairfield Inn year, so this budg Peachtree erating at capacity as scheduled. hotel rooms were in P ere op ow many all facilities w book hotels when construction `N ambiance. Preabout 900 when rice than 830 n asked would be ore focused on p 830 now that event planners were hesitant abWere m City and opened. She noted to attract smaller g e of event the She said the CV g was trying that was the type ing on a project called and the CVB were currently CVg had The City sire for these types °f events rather than runs ted on the success of Dinner at the Drake, saying added that the Rorie commented provide to citizen d Rorie ad ending on the CVB wanted top s that showed a o out to bid. er 25,000, depending response to citizen SUN' would soohe m g board might consider Night Market in resp rake Field p i ht ask for Touh the He said the D wood and walks. avilion constructcvg has sold its Holly contributed $45,000 for the p that, since the carried He suggested Motion CVB revenues. Fayette Senior Services. roved. King seconded. donating the van to Learn ard moved that the FY 2018 CVB budget be app unanimously. garbage City Beautiful Funding franchise fees for the of these Keep Peachtree T ler made a presentation on were currently passed on to Council Staff To ics Clerk Betsy it She said there that was p Sanitation Finat'lo Ctl*Icer/City in the City- KPTCB)-Tyler Public Information residential service per quarter franchise City Beautiful ( participation rovided 1 per customer p Peachtree munity p companies that Pfo City assessed a $ 40,000 a year for Keep the funding to anies, an around $ ur pose of increasing Community comp This generated with the p p KPTCB. KPTCB cling drop- the customers. paths, and funding operate recy was established in 200 d buildings- °p unity service, and noted. The franchise fe I litter on the streets and pat City events an comm ram cling, addressing provide recycling ervise court-ordere beautification prog in recy cling- p paths, sup education and est part of KPTCB's educate about recy tacles to the p mented, the become the strong decline in ore trash recep T ler com Olt stations, add more projects. Over time, y . component had drop-off stations and a utification p i while the recycling gtion at the fund be( dropped off articip aspects had ear, there has been increased p work. As of last y City Council Minutes September 7, 2017 Page 4 This resulted in a $9,000 shortfall in 2015, Tyler said, and that recyclable as commodities. implementing of recy each year. and implem the value rojected to increase residential fee e from the the roadside that cam cover the amount wasp at an inWs ase in the budget to d requested looking along year KPTCB had additional w General Fund keeping the funding Tyler said last y to account for the had added $9,000 to the mercial fee City tions to cover future shortal management fee to a new com aider trucks. The following op a solid waste commercial waste h fall last year. Staff had looked at the the residential franchise ee• let the a fee for commercial franchises, adding short adding stations, and increasing in the general fund, recycling in the General Fund as not ational tax, closing the money noted this w the Occup o tion. Keeping services, but she d cons of each p fund those source the pros an KPTCB services, onding revenue Tyler outlined most from without a corresp businesses, but residents, who benefitted apartments and enclosed. deficit continued to grow e collection to ap stets were often sustainable if the rav-ding garbage dump stet, per customer, per dump for KPTCB. were at least 11 services ber because the would be collected who were Tyler said there et an accurate num mercial fees, such asp ers, a s to assess cmore to manage than then to custom it was difficult the e were several w cost the City Tyler reported night local businesses and but this systemassed on to the or per hauler, b probably be p options, because all Also, costs would p without p out that customers She pointed cling residents. stations would not leave cling services. cling rovide recycling cost of recycling cling that closing recy City were required to p due to the increased of the recycling Tyler noted garbage haulers in the cost increase, d esidential g rimarY driver of the However, Tyler noted, residential use were c clables. - sand events, as well as local offices, were r the p recycling stations value of re Y City facilities declining clables from and litter could increas containers and the Increasing,and recy reenbelt dumping ccupational Tax, containers Was. this ption, she said g anagerr1ethe fee at $lthe 0 0 per employee taken there. Solid Waste M once again, the 10 per business as a 1 o 610, while assessing reported that adding $ could bring -in $ could not be added until FY 2019, and, Tyler rep annually, which was assessed a nu However, this teeointing City $24,000 customers. 009, Tyler noted, p ould would net the passed on pe quarter since 2 ercial fees w cost would be p from $1 p increase in comm additional not been increased d that an there would be no mercial KPTCB services and in place, so Residential Franchise Fees had most from already She said sidents benefitted n' the fee structure n did not address roadside litter serm� om while out that re Also, for garbageannually, be passed onto residents. ever, she noted, this optio o did not pay net $20,000 costs- residents or residents er each quarter w administrative c artmenticondo per custom dumpsters or ap to $1.50 p in $40,000. to $2 per the residential fee er would bring the fee increasing per custom amendment increasing ler added the the fee to $2 p FY 2018 KPTCB budget. TY raising rove an ordinance She also noted Council app anies billed quarterly, cling mendedmeeting when it considered the mp to trash and recy Tyler said staff recom ber 21 the sanitation revenue an impact since 10,000 of the increased quarter at the time to show dedicate $ fee would take time that KPTCB at City facilities. property, primarily at that Rorie had req maintenance City p lacing the lacement and tied 265 trash containers oaths. He said rep water canister rep the c p rain art week, staff emp cans on effort of keeping While lained that three times a e of the trash save City staff the t en containers. Rorie eXp The KPT handled so m would facilities. with lids aIs had access to the open and maintenance, parks and lace, in the existing open He also noted be used for container replace, to KPTCB, containers with container in the trash bags' venue would be General Fund for supe from collecting 86,000 in the a percentage of the increased r about $ Rorie said the City currently had City Council minutes September 7, 2017 Page 5 s contractual agreements with vered the City ram. He said all funds co community service grog He noted The remaining the com ort the operation• franchise fees. cling stations and to supe transfer from the the recy h the General Fund stream of $140,000, resulting es eeMea which included running aid throug revenue ear, but deem KPTCB, artment dwellers, paid $141,000 with ° worse this Y increasing the residents, even ap of FY 2016 that the deficit would be mended expenses at the end remarked Important, and staff recom KPTCB's eXp Dunt of $1,000. Rorie rem ere negative am KPTCB's activities wper quarter. complexes good money to spend. 1 to $2 per customer p charging charged, suggesting h taxes, but the could not be from them through residential franchise fee froment dwellers collecting artments did Pay for apartment were King said ap Prebor asked why of units. Rorie said they artments. number commercial franchise fee. according to the to regulatelmanage a as how apartments and businesses, nightmare w reiterated that it was difficult to collect fromllect from ap wired what other dumpsters, and Rorie Learnard mq echanism to reasonably collect was not a m dumps comp assessed franchise clarified there difficult to identify cities and was told that none Learnard gained that it was garbage service. and Tyler exp d called several class B provided g but was T ler said she ha ost of these any for waste collection, ast, due cities did, and y In fact, she said, m with a comp times in the p sters. fees for dump companies for the should consider franchising among with the results and turned down man City been considered ane, done Prebor inquired if the been a comparison provide him Rorie that this had b purpose informed by TY►er and if there had and Tyler said she businesses for the pap the objections. Prebor asked service, separated from Rorie noted to citizen the exclusive collection artments could be pKi,TCB services. option of being He asked if w enefitted from sewer fees. minutes. dwellers b much like water and e a way from past meeting a artment of fee assessments since p in apartment rent, rn tees, but there should b said she would be included did not pay Fleisch franchise fee ercial businesses as it was reasonaresidents would Pay comm complexes as long 22 and understood why apartment Catch- Learnard said she companies at ap ell. Rorie said it was a to tax the dump es included as w 1 to $2 in the FY would like to see townhom s along way or another. es to multi-farm►Y d`^�elling one the residential franchise fee increase from roceed with including a method for assess aeting• would p ext m Rorie said he and would also look lit to Council at the n 2018 KPTCB budget and presenting after roblems that resulted With potential revenues, response top special ears ago In resp oVersight. After thahethat the t'o�icy for special Events on Public Phi his six Y n in place for City but Rorie noted to event process/ an by saying staff first worked events was created, objectives Rorie beg lace at City facilities with no plan clearly defined ent took p rocess for approving SET laid out anizers a ll o ed it to a tournam SET) and a p He said the lace to hold org that allowed not codified. provisions in place adopt a policy Events Team l were no p needed standards. process was internal and He said the City agreed upon as traffic control, ectives. meet the pre assessment, g clarified organizers, such the obj of tom ent, and when they failed rg follow decided n mi ht include anizers who agreed with Roid assess and g deny access to org arks, City hosted ° inistrator Quinn Bledsoe g ballfields andthat Peachtree lace orl oted and there were special Events Adm City services. Shen rodeos, s City - Recreation & p ere were those that take p City - movie to fishing not a►way vents discussed h property if they affected they were that the e City prop Doggie Dashes an 6� dsoe noted the Special Event 8 events not held on walks and runs to every Year• She said be vents, from to thousands fill out applications and variety of events, special events m a few hundred anizers to vents in 2012 usually about 50 of these ds ranged from for getting organizers regulate crow responsible comments that some to events, and rimarily Rorie com and a p sponsored tans. She reiterate, need for the SET Marketing Coordinator was po over p and proved a SET meeting t° g poorly executed present at tanned and/of p were poorly p city council minutes September 7, 2017 Page 6 created a detailed citizens. As a result, she said, they added the act on roved by Council. Bledsoeadded zoning events and ensure they had minimal imp been appc \N orks, KPTCB, and Planning noted. This lication and initiated fees that had properly planned for, Bledsoe no parking special event app fives from Fire, police, Recraa}i°Ity waslp o table toilets, and adequate plans sp ak resentat ensure that any or SET included rep applicants to trash dumpsters °r p as satisfied that a which could The team met with app obtaining iven only after the SET w in advance but having include hiring security, royal was g uch as 90 days advance, b could roved as m nt that far in ad as not arrangements. She stated that approval were app of insure on eve want an event that w lace. But, she said, som most insurers would o said they did not were in problems. For example- m royal. create problems. requirement for City app insurance was Council with a resolution or Ordinance ifailed insured. come before event org decided ropriate action it arked, would be ear future staff also of taking app e she rem properly planned, that in the n v�ouId b vent was p Bledsoe stated lication and to ensure an e the p u on Plan Wh°t that action codify process of the app they could a reed- p Ve thing to provide or follow an g Staff did e rysomething staff controlled. rake Pavilion be after careful consideevent was not always lans for the D regulations a proposal and would the p charge of setting that were but execution of the making Marshal was in outdoor facility were to that the Fire M e at an o for facility Fleisch asked how close they onded eople could b vera) years ag osal. Bledsoe resp many p Council se changed, a factor in the prop there were limits on how fees passed by amenities hadDrake Field size, and also mentioned the also because the of the for crowd Fleisch need examining requests for the hold food truck events driven by fire codes. fees were getting many the desire to h and Bledsoe noted the noted they as driving rented out, rather than usage- water w City now City's fees were particularly for Drake Field. She events. He said the pointed Out' hat the City, s costs, Rorie said the addlY °oflcomn yd Bledsoe p recoup the facilities. trash barrels. at Drake, as `Nell as Other type but the fees helped iters had balked at the fees initially, loaned, tables and r chairs, traffic cones, an competitive. The g Ernst labor. litigation at 8:29 p•m• which included ending executive session for threatened or p Executive Session Motion carried Le rd moved to convene in King seconded. unanimously. seconded. Motion carried at 8:47 p.m. Learnard moved to reconvene in regular session Learnard usl Reserve as such claim was presented. unanimo y Land the claim of Suburban Learnard moved to deny animously• claims were presented. King Motion carried un as such seconded. of the Huggins family deny the claims Motion Ernst moved to ously. eeting• King seconded. seconded. Motion carried unanimously , Ernst moved to adjourn the m no further busin ssto discuss n adjd at 8:50 p•m- There being The meeting carried unanimously. mile Vanessa Fleisch, Mayor artha Barksdale, Recording Secretary