Loading...
06-01-1988 Regular Meeting I"""" e t i: ~! AIRPORT AUTHORITY MEETING MINUTES OF MEETING June 1, 1988 A re~ular meeting of the Airport Authority was held in the Munic1pal Building at 7:03 PM on June 1, 1988. Those members present were Mr. David Good, Mr. Ralph McDaniel, Ms. viki Brigham, Mr. Blaine Price, and Mr. John Dennis. Mr. Doug Warner, the attorney for the Authority, Mr. Gary Varga and Ms. June Whitty with Wilber smith and Associates, and the City Engineer, Mr. Barry Amos were also in attendance. MINUTES The minutes of the meeting of May 4, 1988 and May 25, 1988 were reviewed. In the May 4, 1988 minutes, Mr. Price stated that in the first sentence for Hardwick & Hardwick that it should read, "Chairman Good announced that Hardwick & Hardwick has submitted an engagement letter for the review of the 1987 financial statements of the Airport Authority" and in the second sentence to read "to approve the engagement letter from Hardwick & Hardwick as presented." A motion was made by Mr. McDaniel, seconded by Mr. Price to approve the May 4, 1988 minutes as amended. Chairman Good stated that Mr. Dennis and Mr. McDaniel were not in attendance during the Ma~ 25th meeting and their names needed to be deleted from the m1nutes. Another motion was made by Ms. Brigham, seconded by Mr. Price and was unanimously adopted to accept the May 25, 1988 minutes as amended. ADDITIONAL AGENDA ITEMS Chairman Good added one item to the agenda. This item is to discuss the attendance to the Fly-In Townhall meeting sponsored by Congressman Gingrich. Chairman Good requested that the agenda item regarding the proposed rules and regulations be moved to the end of the agenda because of the time involved in discussing the manual. Regular Meeting June 1, 1988 Page 2 FINANCIAL STATEMENTS Mr. Price informed the Authority that Financial statements of December 31, Authority and is presenting it to the their approval. he had received the 1987 for the Airport Airport Authority for A motion was unanimously submitted. made by Mr. Price, seconded by Ms. Brigham and was adopted to approve the financial statements as GRANT ANNOUNCEMENT Chairman Good announced that FAA has awarded a grant to the Authority totaling $7.68 million over the next four (4) years. The purpose of the grant is to acquire land for future development prepare construction plans and specifications for replacement runway 13-31 and associated taxiways, and acquire the airport construct the runway and taxiway apron, install lighting and construct drainage. Chairman Good mentioned that there was a time line for the project to begin. He urged the members to be sure to read it very carefully. Chairman Good stated that there have been discussions with E~itable regarding the purchase of the hanger by the Authority w~thin twelve months of receiving the tentative allocation for the second ~ear. A price has been discussed and is in the contract. Equ~table has stated that they would like to transfer this hanger on August 3, when the date of the transfer of the property is made to the Authority and also the date that the grant would be formally given. CONTRACT RADIFICATION ITEMS The first contract radification to be discussed is regarding the clarification by the Authority authorizing Chairman Good to sign the. contract for Wilber Smith and Associates. This contract is for soil samplings, and evaluation of the findings r"""" Regular Meeting June I, 1988 Page 3 CONTRACT RADIFICATION ITEMS continued for the Airport. The total amount of the contract is for $7,812 with the estimate of $10,000. Equitable has agreed to pa~ for half the cost of this expense which would mean that the A1rport Authority's share of the cost amounted to $3,906. A motion was made by Mr. Price, seconded by Mr. McDaniel and was unanimously adopted to approve the authorization of the Chairman for funds from the Airport Authorit~ to wilber smith And Associates for the contract work as specif1ed. The second contract for review from Wilber smith and Associates is the major contract between the Company and the Airport Authority. Chairman Good stated that the FAA reviewed the contract and made some minor corrections which were incorporated into the contract and re-reviewed by FAA and have given their final approval to wilber smith & Associates. Chairman Good asked for the authorization from the Authority to sign the contract on the Authority's behalf subject to the Chairman and the attorney's final review. A motion was made by Mr. McDaniel, seconded by Mr. Price and was unanimously adopted to authorize Chairman Good to sign the contract between the Airport Authority and wilber Smith and Associates, subject to final approval from Chairman Good and the attorney. MASTER PLAN MODIFICATIONS Chairman Good mentioned that now that the survey is completed, there will be a some modifications in the Master Plan. The surveyors have been hired and have surveyed this property along with the entire Airport. Along with the additional purchase of a 24 acre parcel of land adjoining the Airport for future expansion, Peachtree City Development Corporation has agreed to an access point on Dividend Drive. A motion was made by Ms. Brigham, seconded by Mr. Price and was unanimously adopted to modify the Peachtree city Airport Master Plan subject to moving the access point off of Falcon Field Drive on to Dividend Drive for the additional acres the Authority would be purchasing. Regular Meeting June 1, 1988 Page 4 ADOPT BUDGET FOR CITY COUNCIL Mr. Price presented a copy of the budget prepared for the City as requested. This budget is for the fiscal year 1988-1989. Chairman Good asked that a cover letter be prepared for the Mayor & City Council explaining that this is a first effort at preparing an o~erating budget for a facility that is yet to become operat1onal at this time with respect to income and expenses. A motion was made by Ms. Brigham, seconded by Mr. McDaniel and was unanimously adopted to approve the budget as presented. A similar budget is to be prepared for the FAA periodically. Mr. Varga mentioned that the Authority may want to discuss insurance for the Airport and to check into the fact whether the City will be helping to provide for the insurance for the Ai~ort or not. If not, then the Authority would have to make a dec1sion regarding who they would like to have the insurance with and also what type of insurance they would need to have. Chairman Good requested that Mr. Varga gather the information that the Authority would need and to submit an application to Mr. Warner for his review. This is to be contingent upon FBO approval. He also suggested that Mr. Amos contact the City consultant to see if he could attend the next meeting to discuss with the Authority the different types of insurance that they may need. FLY-IN Chairman Good announced that Congressman Gingrich would be holding a Fly-In at Griffin on June 12, 1988 2:00 PM. He urged the Authority to attend if at all ~ossible and mentioned that Mr. Warner would be trying to coord1nate the fly-in and to have as many of the Authority members to attend. -. > ~ ~. ; Regular Meeting June 1, 1988 Page 5 ADDITIONAL AGENDA ITEMS Chairman Good recessed the meeting into Executive Session to discuss land acquisition. No action was taken during Executive Session. Chairman Good reconvened the regular meeting. Financial Statements: Mr. Price submitted a draft of the Financial Statement to the Authority for their review and approval. He asked that they contact him if they there were any changes that needed to be done. The ~urpose for this statement is to account for the money rece~ve by the FAA. Mr. Amos recommended that the Authority should contact with the auditor through out to eliminate problems at the end of the program. keep in close any lengthy RULES AND REGULATIONS Chairman Good continued the meetin~ with the review of the Rules and Regulations for Falcon F~eld. ~O(7 ~ Cha~rman a The meeting was adjourned at 10:00 PM. ~,;) ~",e,. Attest