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07-06-1988 Regular Meeting r- , l AIRPORT AUTHORITY MEETING MINUTES OF MEETING July 6, 1988 A re9ular meeting of the Airport Authority was held in the Munic1pal Building at 7:05 PM on July 6, 1988. Those members present were Mr. David Good, Mr. Ralph McDaniel, Ms. viki Brigham, Mr. Blaine Price, and Mr. John Dennis. Mr. Doug Warner, the attorney for the Authority, Mr. Gary Varga with Wilber smith and Associates, and the City Engineer, Mr. Barry Amos were also in attendance. -. ~., t f ,< MINUTES The minutes of the meeting of June 1, 1988 were reviewed. It was requested that changes be made on page 2 under "Financial Statements", first paragraph, "statements of December 30, 1987," should read "statements of December 31, 1987." Also on page 2 under "Grant Announcement" in the second paragraph, "project to began, should read "project to begin." In the third paragraph, the first line should have read "have been discussed" instead of "has been discussed." A motion was unanimously amended. made by Mr. Price, seconded by Ms. Brigham and was adopted to approve the June 1, 1988 minutes as ADDITIONAL AGENDA ITEMS Chairman Good added one item to the agenda which is the discussion of the Min9rity Business Enterprises for the airport construction project. GRANT ANNOUNCEMENT Chairman Good announced that the Authority has received four sub-contracts that Wilber Smith & Associates has entered into, to do various com~onents under the master contract. Harry Hooks and Associates 1S to perform the appraisal of the airport and the surrounding property, International Appraisal & Research is to perform the review ap~raisals, P.J. Noble & Associates is to perform the Minority Bus1ness Enterprise Plan, and Southeastern Archeological Services, Inc. is to perform the archeological litigation of the property. Regular Meeting July 6, 1988 Page 2 GRANT ANNOUNCEMENT continued: Chairman signing question sign the Good mentioned that while Mr. Warner the contracts for the sUb-contractors, came up regarding the authorization of the contracts without the consent of the other and he were that the Chairman to members. Chairman Good recommended that a resolution be written by the Authority, for the purpose of authorizing the Chairman to sign accessory documents instead of having special called meetings. Mr. Price mentioned that durin~ a previous meeting, the Authority had agreed to author~ze the Chairman to sign contracts and spend a certain amount of money through his own decision, up to a certain amount of money, and if over the allotted amount, then he would need to ~et prior approval from all the Authority members before proceed~ng on. A motion was made b~ Mr. Price, seconded by Mr. Dennis to authorize the Cha~rman to review and sign the contracts accessory to the master contracts that the Authority has with Wilber smith and Associates. The motion was unanimously approved. Chairman Good requested that Mr. Warner rewrite the resolution to state that the Chairman is authorized to sign any documents accessory to the Wilber smith & Associates contract. INSURANCE REQUIREMENTS FOR AIRPORTS AND AUTHORITIES Mr. Joe Byrd was in attendance at the request of the Authority in order to provide information in obtaining insurance for the Airport and the Authority. Mr. Byrd is the city Insurance through the city. Mr. Byrd has t~pe of insurance that the A~rport. Consultant and is the ca~acity to Author~ty would paid by funds research the need for the I 1____._. Regular Meeting July 6, 1988 Page 3 INSURANCE REQUIREMENTS FOR AIRPORTS & AUTHORITIES continued: The Authority different types the Airport and regular meeting requested Mr. B~rd to obtain cost proposals of of insurance pollcies that may be available for the Authority and to present it at the next on August 3, 1988. REVIEW OF EXHIBIT A (PROPERTY MAP) Chairman Good presented a map encompassing property to be donated to the Authority and purchased for the Airport. The survey of the property indicates that there is 4.24 acres of property for sale b~ Peachtree City Development Corporation. wilber Smith and Assoclates prepared a ma~ for the Authority for consideration of property acquisltion. In subsequent phases, the Authority will consider acquisitions of the parcels of property around the airport area. The Authorit~ would have to purchase any of this property that is under conslderation at fair market value. No action was taken at this time. FINANCIAL MANAGEMENT PROGRAM Mr. Blaine Price suggested that since it was in his ability to provide the services of his experience as a Certified Public Accountant, he would be more than happy to hel~ handle the financial management program for the Air~ort Authorlty at this time. He feels that it would be very slmple to manage but did mention that at some point in time, when the airport grew to an extent, that the Authority should consider hiring a manager to help handle this responsibility. Chairman Good mentioned the already the Secretary/Treasurer should not be any problems responsibility. A motion was made by Ms. Brigham, seconded by Mr. McDaniel and was unanimously adopted to appoint the Secretary/Treasurer, Mr. Price, to take on the responsibility of the Financial Management Program. fact that since Mr. Price was for the Authority, that there with Mr. Price taking on that ,,-, k ~ i~ Regular Meeting July 6, 1988 Page 4 UNDERGROUND STORAGE TANKS UPDATE Chairman Good announced that a studr that was requested by the Airport Authority and Peachtree C1ty Development Corporation, is complete. A determination has been made that one fuel tank, possibly more, was. found to have had or have a leak. The results of this study have been sent to the Environmental Protection Agency in Atlanta to inform them of the fuel leaka~e along with a request of what direction should be taken to beg1n a clean up operation. A suggestion was made to notify Peachtree City Development Corporation to request that the current leaseholder shut down the specific tank or tanks as soon as ~ossible. Chairman Good stated that he will be in contact w1th the representative of Peachtree City Development Corporation to inform them of this request. REVIEW OF RULES AND REGULATIONS o Chairman Good recommends that the Rules and Regulation be adopted as amended. Mr. Dennis asked to modify in the Rules and Regulations manual, on page 42, concerning "Flight Training" to read, "Commercial Flight Training." A motion was made by Ms. Brigham, seconded by Mr. Dennis and was unanimously adopted to a~prove the Rules and Regulations manual with the modificat1on as amended during the course of the review. The Chairman requested Wilber Smith and Associates to re-type and initial the manual as modified. ADDITION OF AGENDA ITEMS Minority Business Enterprises: chairman Good distributed letters from Wilber Smith and Associates informing the Authority that because of the Grant to Peachtree City, the Authority will have to use companies that fall into the guidelines of the government. These companies are funded through the government, in exchange for the government securing work for them. ",...,..., , r v i' I , I L______.. Regular Meeting July 6, 1988 Page 5 ADDITION OF AGENDA ITEMS continued: Mr. Varga informed the Authority, that as part of the grant, as dictated by the FAA, Wilber smith and Associates would be hiring P.J. Noble & Associates as the Minority Business Enterprises. Mr. Varga assured the Authority that no money or time will be lost under this program but it is a requirement of the grant. No action was taken during this time. The meeting was adjourned at 9:04 PM. P 5c-__)~ C/ ~ Cha~rman Attest, ~QA.hA