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02-08-1989 Regular Meeting AIRPORT AUTHORITY MEETING . MINUTES OF MEETING February 8, 1989 A regular meetin~ of the Airport Authority was held in the the Peachtree city Mun1cipal Building at 7:01 PM on February 8, 1989. Those members present were Mr. David Good, Ms. Viki Brigham, Mr. Ralph McDaniel, Mr. Blaine Price, and Mr. John Dennis. Mr. Doug Warner, the attorney for the Authority, Mr. Steve Smith, Mr. Bull Reed and Ms. June Whittey with Wilber Smith & Associates and the City Engineer, Mr. Barry Amos were also in attendance. NEW AGENDA ITEMS Chairman Good requested that the agenda: Fuel Farm Update; Assistance; and Financial Report fOllowing items be added to the Pay Request; State Financial & Administration. MINUTES The minutes of the meeting of January 4, 1989 were reviewed. A motion was made by Mr. McDaniel, seconded by Mr. Price and was fl unanimously adopted to approve the minutes as written. PROGRESS REPORT BY WILBER SMITH & ASSOCIATES Mr. Steve smith was in attendance to present to the Authority a progress report. Mr. smith requested information workmans compensation, etcetera. smith to contact Mr. Joe Byrd, to obtain the necessary guidance. Plans were being made to advertise mid March. He would like to schedule Peachtree City with potential bidders. on insurance limits, liability, Chairman Good instructed Mr. the City's Insurance Consultant for bids on construction in a pre-bid conference in Chairman Good informed Mr. Smith that a site plan would need to be presented and approved by the Peachtree city Planning Commission before any type of construction begins. Mr. Reed stated he would contact the city Planner to schedule this review. Construction would take approximatel~ 8-9 months to complete. However, there may be a delay in obtain1ng the funds needed from the State to complete the project as projected. Mr. Smith has been told that money could become available after July 1st, two months later than was expected. If money does become available sooner within the State, then there is the possibility that the money would then be received as expected. __," . . '_0> r-. Regular Meeting February 8, 1989 Page 2 PROGRESS REPORT FROM WILBER SMITH & ASSOCIATES continued Mr. Reed presented the site plan of the Airport to the Authority. He su~gested that the run-way be closed to certain types of planes dur1ng certain hours of the day while the run-way was being constructed. Notices will need to be given to the other airports and control centers to inform them of construction that will be going on. He stated that the general contractor would be responsible for obtaining their own fill dirt for the project. A retention pond will need to be made for water run-off that can occur. He informed the Authority that he had scheduled a meeting with the Fayette County Water Department Superintendent for the next morning. Mr. Smith requested authorization be given to Wilber, Smith and Associates to sign the certification agreement that must be ~iven to FAA and the State informing them that the FAA-02-03 ProJect, Phase II and II for clearing, grubbing and drainage, are properly designed and all applicable rules and regulation are being met. A motion was made by Mr. Price, seconded by Mr. Dennis and was unanimously adopted to sign the sponsor certification allowing Wilber Smith and AssOciates certification for the FAA-02-03 Project, Phase II & II, clearing, grubbing and drainage. PROGRESS REPORT BY RALPH MCDANIEL Mr. McDaniel was asked at the last meeting if he would draft an Or~anizational Chart of each individual member and also the gU1delines of the Authority itself. The Organizational Chart can be used to describe the structure and functions of the Airport Authority and the members. Chairman Good requested that each member take a copy of the draft for their review and comments. At the next meeting a formal motion may be made on it. FUEL FARM UPDATE Chairman Good informed the Authority that the soil where the fuel tank had been located still showed signs of contamination, the hole had been filled, a cap has been put on and a pipe installed in the center. He stated that Aerospec was not complying with the written agreement that was made. Regular Meeting February 8, 1989 Page 3 FUEL FARM UPDATE continued A request was made to Mr. Warner, the attorney for the Authority to check into any the legal enforcement that could be done to get this contamination cleaned up as soon as possible. Meanwhile, Chairman Good stated he would send a letter to Mr. Holder of Aerospec to see if the matter could be cleared up. PAY REQUEST A pay request has been presented for payment to Wilber smith & Associates. A motion was made by Mr. McDaniel, seconded by Ms. Brigham and was unanimously adopted to approve the pay request in the amount of $34,000.00. STATE FINANCIAL ASSISTANCE Chairman Good stated that he had discussed with the State officials the possibility of funds that may become available for an Approach-aide in an FY '90 grant to the Authority. A motion was made by Mr. Price, seconded by Mr. Dennis and was unanimously adopted to authorize the Chairman the apply to the State requesting funding for an Approach-aide at Falcon F~eld in grant FY '90. FINANCIAL REPORT AND ADMINISTRATION Mr. Price, the treasurer for the Authority, read a draft of the financial report to the Authority. He reported that all obligations had been paid with the exception of the invoice from Warner & McGinn for legal services rendered. This invoice is to be resubmitted to FAA. No funds have been received as of yet from any of the "Through The-Fence" operators. Chairman Good asked that Mr. Price and Mr. Warner meet at some time to discuss how the Authority will be able to receive the monies owed them. A suggestion was made by Mr. McDaniel to impose a 1% per month penalty on any late payments. Regular Meeting February 8, 1989 Page 4 FINANCIAL REPORT AND ADMINISTRATION continued A request was made to purchase a file cabinet to store paperwork for the Airport Authority. A motion was made by Ms. Brigham, seconded by Chairman Good and was unanimously adopted to approve the funding for the purchase of the file cabinet. Chairman Good requested that the City Engineer check into the procedure of the City Purchasing system. There being no further business, the meeting was adjourned at 9:40 PM. Cha1.rman .He,t, C1dC~~