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03-08-1989 Regular Meeting , I , J , , , -. ,} , f r & h' I I I I I, ~. ! i, I , I I I i ! -~."-_.._._"._--~._--~-------_._~--_.~,.-.. AIRPORT AUTHORITY MEETING ' MINUTES OF MEETING March 8, 1989 A regular meetin~ of the Airport Authority was held in the Peachtree City Mun1cipal BUilding at 7:00 PM on March 8, 1989. Those members present were Mr. David Good, Ms. Viki Brigham, Mr. Ralph McDaniel, Mr. Blaine Price, and Mr. John Dennis. Mr. Doug Warner, the attorney for the Authority, Mr. steve Smith and Mr. Bull Reed with Wilber Smith & Assoc1ates and the City Engineer, Mr. Barry Amos were also in attendance. NEW AGENDA ITEMS Chairman Good requested that the following items be added to the agenda: Fiscal Year BUdget; Pay Request; and Announcements. MINUTES The minutes of the meeting of February 8, 1989 were A motion was made by Mr. MCDaniel, seconded by Ms. and was unanimously adopted to approve the minutes as reviewed. Brigham written. PROGRESS REPORT FROM WILBER SMITH & ASSOCIATES Mr. Steve Smith was in attendance to ~resent to the Authority a progress report and obtain authorizat1on of the Supplemental Agreement #3. The fundin~ request that was made to Georgia Department of Transportat10n for the Approach Aide has been approved and included in their FY'91 Budget which begins on July 1, 1990. A draft of the site plan has been submitted to the State and FAA for their approval. The State has approved the plans but the FAA has been going through some personnel transfers. Another project manager has been assigned and has given his verbal approval on the plans but will submit a written approval by next week. The Supplemental Agreement 13 will be submitted to FAA and a response is expected back by next week. Mr. Smith asked if plans could be set at this time to prepare the advertisement for bids on construction in mid March. He also recommended a pre-bid conference in Peachtree City with potential bidders. i I I i I I I I I I I i i I i I I I , I ,. I. " I ! II I' i! p r ,..' i " I. is i' I; I: Ii 'I !i jj I ~ i I I ! - ". . , ----.--_.~---.~~:'- Regular Meeting March 8, 1988 Page 2 PROGRESS REPORT FROM WILBER SMITH & ASSOCIATES continued The Authority agreed to began scheduling the advertisement for bids the week of March 20, 1989 to be run once in the Atlanta Journal Sunday pa~er. Copies of the plans will be given to the Dodge Room & Bu~lders Exchange. Copies of the plans will be made available to bidders upon request. A pre-bid conference will be scheduled for April 10, 1989 to be held in the Municipal Building in Peachtree City at 1:00 PM. The bid date is scheduled for April 18, 1989 at 1:00 PM where the bids will be tabulated. Bid tabulations and submittals would then be forwarded for the grant execution in two to three weeks. The appraisals have been completed for the grading and drainage project. The projected cost allowed by FAA has been set at $3.2 million. Mr. Smith recommended that the bid price total should be approximatelf $2.9 million to allow for any unforeseen problems. FAA ~s in the process of reviewin~ the funding and total funding will be received by the Authorlty no later than October 1989. Construction is scheduled to begin on May 15, 1989. Mr. Reed informed the Authority that the site plan had been presented and approved by the Peachtree City Planning Commission. He also informed the Authority that while this construction work was in progress, Wilber Smith & Associates would have a project engineer on site. The project engineer will be inspecting the work as it goes along on a daily basis. Mr. Smith stated that he would be needing assistance from Mr. Warner, the attorney for the Authority, regardin~ the utility relocations and to request from Peachtree C~tf Development Corporation permission in the form of a formal wr~tten letter to use dirt as fill material from their property. Mr. Warner suggested they work together on this request before the bid opening of April 18, 1989. Mr. Smith distributed a detailed progress report to the Authority. Chairman Good requested a Quarterly Report be presented at the next regular meeting. Supplemental Agreement #3 with Wilber Smith & Associates: This supplemental agreement is a supplement to the Basic Agreement between the Authority and Wilber Smith & Associates. \; , Regular Meeting March 8, 1989 Page 3 , J~ ,;~ :: !{ r L: It !l PROGRESS REPORT FROM WILBER SMITH & ASSOCIATES continued ~ " , t ,', After discussion, there were a few changes made to Supplement #3 concerning "not to exceed without prior approval" contract amounts and were concurred with by Wilber smith & Associates. A motion was made by Ms. Brigham, seconded by Mr. McDaniel and was unanimously adopted to approve Supplemental Agreement #3 also called FAA-02-03, with the changes and subject to FAA approval. i~ , Ii j 1 \ ~ PROGRESS REPORT BY RALPH MCDANIEL !; I I I ! 1 i , r Mr. McDaniel was asked to prepare an Organizational Chart of each individual member and also the guidelines of the Authority itself. The Organizational Chart can be used to describe the structure and functions of the Airport Authority and the members. Mr. McDaniel presented the Organization Chart at this time. Chairman Good re9Uested a few changes to the chart. He would like Mr. Denn1s and Mr. McDaniel to share in the Rules & Regulations category with Mr. Dennis as the main force for Air Rules & Regulations and Mr. McDaniel would have the Ground RUles & Regulations. The Treasurer would handle items such as, Budget; State/FAA financial reports; Collections; and Funding. Ms. Brigham would have the role as Public Relations; Scrap Book History; & Speeches but collectively as a whole, the Authority would share in this role with the Speeches as the need arises. Chairman Good also asked the Cit~ Engineer, Mr. Amos if it was possible in his capacity as C1ty Engineer and as the Airport Authorit~ staff support, to help while construction is going on at the a1rport. FUEL FARM UPDATE Chairman Good informed the Authority that the soil where the fuel tank had been located still showed signs of contamination, the hole had been filled, a cap has been put on and a pipe installed in the center. He stated that Aerospec was not complying with the written agreement that was made. The Chairman informed Mr. Holder, the owner of Aerospec that he is to have at the next meeting, a final report from Catlin & Associates on the results of the ground water recovery testing done on the five wells. ----~-'---_.-"--~---_._--- Regular Meeting March 8, 1989 Page 4 THROUGH THE FENCE AGREEMENT UPDATE Chairman Good informed the Authority that all contracts have been signed by all the operators for the "Through-the-Fence A9'reement". Payments for the first month have been paid and w111 now be forthcoming. BUDGET The Treasurer, Mr. coming nine (9) approval. Mr. McDaniel asked what the status was on the signage that was approved for the airport. Chairman Good stated that he had corresponded with Mr. Heberg with Peachtree City Development Corporation concerning the sign and was told that since no word was received back from the Authority, plans were made to install the signage for Peachtree City Development Corporation only. Price ~resented a proposed budget for the month f1scal year budget for the Authority's Chairman Good has asked the city Planner to see what he can do to get the situation clarified and have the signage up as soon as possible. Mr. Price informed the Authority that a payment received from Peachtree city Develo~ment Corporation half of the cost on the sub-surface 1nvestigation that on the fuel farm. has been for their was done A motion and was budget as was made by unanimously submitted. Chairman Good, seconded by Mr. Dennis adopted to approve the nine (9) month PAY REQUEST Mr. Price submitted a pay request for payment of for easements that were needed for the airport. request for $6,500.00 was made for the appraisals needed to be submitted to the FAA. $125,659.32 Another pay that were A motion was made by Ms. was unanimously adopted submitted. Brigham, seconded by Mr. Price and to approve the pay request as ~. " . I Iii ,,~ 1-1 j (, ,1 d " ri ~, ~ i l" ~ ':~ t f;' ~ .~ U ~.~ v F i ~ I f I i I - Regular Meeting March 8, 1989 Page 5 PAY REQUEST continued Another request was made by Mr. Warner, the attorney for the Authority. An invoice from Warner & McGinn for legal services rendered had been resubmitted to FAA. Mr. Warner informed the Authority that the full amount submitted had not been fully reimbursed. He asked the Authority to consider payment at this time for the remaining amount of the invoice. A motion was made by Mr. McDaniel, seconded by Mr. Price and was unanimously adopted to pay Warner & McGinn for services rendered to the Authority. MISCELLANEOUS Chairman Good made a request of Ms. Brigham, as the newly appointed Public Relations person for the Airport Authority, to consider attending the Souths ide Infrastructure Symposium Tour. Funds for the Tour are to be paid by the Authority. Ms. Brigham stated that she would be happy to attend on the Authority's behalf. There being no further business, the meeting was adjourned at 9:10 PM. ,v~_u C al.rman Attest,q..:J ~