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06-07-1989 Workshop/Regular Meeting I"""! ,; AIRPORT AUTHOttITY MEETING MINUTES OF MEETING June 7, 1989 A workshop was held at the Falcon Field Airport of the Airport Authority at 6:00 PM to check on the status of the run-way. It was decided that the Authority would met at the airport every Wednesday for an informal workshop to watch as the run-way progresses. A regular meeting was convened in the Peachtree City Municipal Building at 7: 13 PM on June 7, 1989. Those members present were Mr. David Good, Ms. viki Brigham, Mr. John Dennis and Mr. Blaine Price. Mr. Doug Warner, the attorney for the Authority, Mr. Bull Reed and Mr. Bob Kelly with Wilbur Smith & Associates and the City Engineer, Mr. Barry Amos were also in attendance. r-"'1 r. , ~. NEW AGENDA ITEMS Chairman Good requested that the following items be added to the agenda: Signature of Resolutions and Finances. A motion was made by Mr. Price, seconded br Mr. Dennis and was unanimously adopted to approve the add~tional items to the agenda. MINUTES The minutes of the meeting of May 3, 1989 regular meeting and the May 12, 1989 special called meeting were reviewed. A motion was made by Mr. Price, seconded by Ms. Brigham and was unanimously adopted to approve both the minutes as written. ACCEPTANCE OF FAA GRANT ,,-., Chairman Good announced that a formal grant offer from the FAA had been received for the next $2,126,666.00 grant which is the amount that was planned for the second year of the four year project. The Grant offer was reviewed by the Chairman and he felt there was one condition that was very unusual. The condition reads: "It is understood and a$Jreed that no payment will be made on the utility relocat~on until such time as the FAA makes a determination regarding eligibility. It is also agreed that if a determination is made that the item is not eligible, the utilit~ relocation will be deleted by amendment." This condition ~s referring to the water-line, power-line and control-line. A motion was made by Ms. Brigham, seconded by Mr. Dennis to approve acceptance of the grant offer and was unanimously adopted. r-o i f ,..-., - Regular Meeting June 7, 1989 Page 2 ACCEPTANCE OF CONTRACT WITH HAYGOOD CONTRACTORS. INC. Chairman Good informed the audience that the contract had already be signed and approved and no further action would need to be taken on it. UPDATE BY WILBUR SMITH & ASSOCIATES Mr. Bull Reed was in attendance to report on the progress of the run-way construction at Falcon Field. The second phase of construction plans are almost complete. A decision needs to be made on the use of concrete or asphal t for the run-way. The consultants are looking at the differences to find the better of the two. . Mr. Reed informed the Authority that the utility relocation of the electric line to be installed underground is scheduled to be<;[in within the next week or two. The communications 11ne will need to be relocated under the railroad. Contact was made with the railroad company and were informed of the' Railroad I s policy for that type of work. The communications line that will be run under the railroad has to be done by their own crew and then billed to the Authority. Mr. Reed mentioned that the DBE letter would need to be signed and there were a couple questions regarding the location of the localizer. He asked the Authority if he could have a clarification on the matter by the next meeting. CONSIDERATION OF PARTICIPATION OF FULFILLING THE PROMISE: Chairman Good informed the Authority that the Mayor had requested the Authority participate in the publicatlon book of "Fulfilling the Promlse". The city will be placing a two-full page color advertisement in the publication book. The Development Authority of Peachtree City has shown an interest in an advertisement. The Mayor believes if the city Council, the Development Authority of Peachtree city and the Airport Authority of Peachtree City all contributed to the amount, then cost to each Authority and Council would not be as high. Ms. Brigham had interviewed the editor of the book. She feels the book is just a promotional tool but believes it to be a first class type book and well worth the investment. -- fi". Regular Meeting June 7, 1989 Page 3 CONSIDERATION OF PARTICIPATION OF FULFILLING THE PROMISE: A motion was made by Ms. Brigham, seconded by Mr. Dennis and was unanimously adopted to approve the expenditure of $1,600, a third of the share of the cost for placing the two-page ad in the book called "Fulfilling the Promise" wi th the condition that before the ad goes to press, the Authority may have final review and comments. RECOMMENDATION OF NEW AIRPORT AUTHORITY MEMBER r-' Ms. Brigham was on the special committee comprising of the City Manager, the Mayor and a member of the Airport Authority chosen to interview the a~plicants for the vacant position created by Mr. Ralph McDan1el's resignation. Ms. Brigham informed the Authority that of all the applicants the committee felt Mr. Michael Amos the most qualified to serve on the Authority. A motion was made by Chairman Good to recommend to City Council that Mr. Amos be accepted to serve on the Airport Authority. The motion died for lack of a second. Mr. Amos was not in the audience and it was the consensus of the Authority that they did not want to make a final recommendation to C1ty Council until they could personally meet Mr. Amos. Chairman Good asked Ms. Brigham to contact Mr. Amos to see if he would meet with the Authority at the workshop of June 21, 1989 in order that the Authority may meet h1m. They would then make a recommendation to City Council. WATER & SEWERAGE REPORT ",...., Mr. Carl Whitley, Mr. Cary Evans and Mr. Dan Lakly were in attendance from the Water & Sewerage Authority to present the Sanitary Sewer Study. Mr. Whitley stateQ. that the purpose of the study was to evaluated the needs of sanitary uses in Peachtree City. The Study refers to problems and possible resolutions to the problems. Two solutions would be to use Spray Irrigation or Enhanced Septic Tanks. The main concern is for areas north of Walt Banks Road and east of Peachtree Parkway. The Study did not consider out-parcels or annexation in the study. ~ f " Regular Meeting June 7, 1989 Page 4 WATER & SEWERAGE REPORT continued The Water & Sewerage Authority requested the Airport Authority consider Spray Irrigation at the Falcon Field Air~ort. The Authority voiced general concerns about spray irrJ.9"ation around an airport, but did not rule out the possJ.bility of a project at the airport. The Water & Sewerage Authority will research spray irrigation at airports and forward the information to the Airport Authority for their use. RESOLUTIONS r-"\. Mr. Warner presented a resolution for the approval of the Authority approving the Chairman to sign the documents presented by the Peachtree National Bank regarding the promissory note. This resolution is to clarify the resolution that was signed by the Authority on August 31, 1988 enabling the bank to issue a letter of credit that would secure the note back to Equitable. It was found that the resolution had additional documents that needed to be included with it. Chairman Good abstained from the discussion and the voting. A motion was made by Mr. Dennis, seconded by Mr. Price and was unanimously adopted, (with Chairman Good abstaining) to sign the Resolution for Chairman Good to sign all documents pertaining to the Peachtree City National Bank promissory note. FINANCES ,-., Mr. Price stated that an invoice had been vresented for payment from Wilbur Smith & Associates. The J.nvoice is for services rendered including the cost of the Environmental Miti9"ation. The services from Southeastern Archaeology ServJ.ces amounted to $36,000 which Wilbur Smith & Associates have already paid. Other services included in the total amount is the Project Formulation DBE Plan; Basic Design Services which is almost completed; the remainder of the survey work; and the property appraisal work. Ms. Brigham asked what the status was on the archaeological findings on the items that were turned in. Ms. Caroline Carey with the Fayette County Historical Society had approached Chairman Good about displaying some of the artifacts found at the airport. He put her in contact with Southeastern Archaeological Service, who was the contractor for artifact removal. r ,..-, , ri " Regular Meeting June 7, 1989 Page 5 FINANCES continued Mr. Reed also contacted Southeastern Archaeological and was told that the artifacts would not be returned because the Authority had no way to preserve the' artifacts in a controlled environment. Mr. Reed assured the Authority that he would research the contract and see what he could do about obtaining the artifact. Two different Universities, who now have the artifacts for study. Mr. Warner stated that he would research the laws to see what can be done about keeping the artifact in the Authority's possession. The consensus of the Authority was that if anything could be done to obtain the artifacts, the would like to see them displayed in the History Room at the Peachtree Cit~ Library and possibly share them with the Fayette County H1storical Society. A motion was made by Ms. Brigham, seconded by and unanimously adopted to approve expenditures invoice of Wilbur smith & Associates in the $147,153.93. Mr. Dennis to pay the amount of MISCELLANEOUS Ms. Brigham informed everyone that the ground breaking ceremony had turned out excellent and wanted to thank everyone who helped put it together. Chairman Good also publicly thanked Ms. Brigham for all the work she put into the proJect and added that the event was tremendous. There being no further business, the meeting was adjourned at 8:12 PM. H -'~~~ L/ C a1rman Attest: ~~~~