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08-02-1989 Workshop/Regular Meeting r-'-"~._'_..~~'-'-"--~------"-'~~'--- ! f""" , 1" ~. AIRPORT AUTHORITY MEETING MINUTES OF MEETING August 2, 1989 A workshop was held at the Falcon Field Airport of the Airport Authority at 6:00 PM to check on the status of the runway. A re~ular meeting was convened in the Peachtree City Municipal BUllding at 7:02 PM on August 2, 1989. Those members present were Mr. David Good, Ms. viki Brigham, Mr. John Dennis and Mr. Michael Amos. Mr. Blaine Price was absent. Mr. Doug Warner, the attorney for the Authority, Mr. steve Smith and Mr. Bob Kelly with Wilbur Smith & Associates, and the City Field Inspector, Mr. Dick Brooks who was standing in for the city Engineer, were also in attendance. Chairman Good welcomed Mr. Amos to the Authority. NEW AGENDA ITEMS Chairman agenda approved Good re9Uested that there be one item added to the concernlng finances. The request was unanimously to add the additional item to the agenda. ..'r". t MINUTES The minutes of the meeting of July 5, 1989 regular meeting were reviewed. There were several corrections that needed to be done and after review of the corrections, a motion was made by Ms. Brigham, seconded by Mr. Dennis and was unanimously adopted to approve the minutes with the corrections as specified. CONSIDERATION OF STATE GRANT & APPROVAL OF CONTRACTS Chairman Good informed the Authority that they needed to review and act on the second grant from the State. Because of the limitations of available State Funds, the States funding was broken up into three grant phases. This grant is for $66,500. A motion by Ms. Brigham, seconded by Mr. Amos unanimously adopted to accept State Grant number 2. the Attorney's review. and was subject to ~ [ Regular Meeting August 2, 1989 Page 2 NEXRAD TOWER UPDATE The letter that had been sent requesting review of the ~roposed tower near the airport was sent to the wrong place WhlCh made the request void. Chairman Good asked Mr. Dennis for his professional opinion whether the tower ma~ pose any hazards to current or proposed approaches. Mr. DennlS did not feel there would be a hazard. The Authority felt since no adverse impact would occur, another letter was not necessary. REPORT BY WILBUR SMITH & ASSOCIATES Mr. Steve Smith and Mr. Bob Kell~ were in attendance to report to the Authority on the constructlon of the runway. Mr. Kelly is the project engineer and is required to stay on the project to over-see the construction. Chairman Good presented a pay request from Wilbur smith and one from Haygood Inc. Chairman Good mentioned there had been a mix-up with the Certificate of Payment from the General Contractors. All certificates of payments and draw request are to be presented to Wilbur smith and Associates and from that point Wilbur smith and Associates is to present the invoice to the Authority for payment. Because of confusion and a timing problem, the Authority had yet to receive the funding from FAA for Pay Request Number 1 for the contractor. The Authority had sufficient funds in their bank account to pay the contractor. This was done to show the good faith of the Authority. But Chairman Good stressed that the procedure schedule must be followed in order to receive payment on invoices and draw requests in a timely manner. Mr. Kelly stated that he and the contractor discussed the invoice before it is submitted for payment to make sure all parties are in a9reement to the charges. This contract is based upon quantitles installed and quantlties are kept track of on a daily basis. To date the expenditures on this phase have been $420,945.00 out of the total grant allocation of $2.26 million. r- Regular Meeting August 2, 1989 Page 3 Motion was made by Ms. Bri~ham and seconded by Mr. Amos to approve the pay request from Wllbur smith and Haygood Inc. as presented. Motion was unanimously approved. REPORT ON MEETING WITH FAA & STATE AVIATION Chairman Good reported on meetings held with FAA and State Aviation representatives to discuss changing the scope of the project. Items discussed were 1. relocation of Crosstown Road; 2. Asphalt verses Concrete runways; 3. obtaining FAA approval to move the ramp area; and. 4. repair or re-build new ramp, and 5. changing the primary approach to run-way 13. The FAA has agreed to let the Authority decide what would be the best use of the ~rant money but could not exceed the $7.6 million. Mr. smith wlth Wilbur Smith & Associates stated that FAA was flexible with the Authority use of the money within the guidelines of the letter of intent. There are two more years of funding that ,will be given to the Authority and approximately $4.5 million of the amount will be going to the project '04 project which is the pavin~, parking and lighting of the runway. Some monies may be avallable for additional easements, or property. Wilbur smith has requested FAA review a proposal to make run-way 13 the primary instrument approach to the airport. Mr. smith estimated that lf this results in lower landing minimums the cost for this work would be approximately $500,000. Improvement to the ramp area would cost $700,000. - $900,000. The run-way will cost 2.7 to 3.5 million dollars, depending on whether it is asphalt or concrete. The total cost for these projects exceed the 4.5 million available. Mr. smith recommended the Authority proceed with the next phase of the project bidding the run-way as asphalt and concrete. Although concrete has a higher initial cost, it does have a lower life cycle cost. However, the Authority may elect to install a asphalt runway and use the monies saved for other projects. By biddin~ both asphalt and concrete, the Authority could get more competltive bids. ~ ~. 1 , Regular Meeting August 2, 1989 Page 4 Chairman Good stated that the Authorit~ should now move towards facilit~ layout and master plann1ng from an operations stand~o1nt. The actual decisions on terminal location, light1ng control housing, tie down areas, etc., should be decided upon. He recommended the Authority hold workshops to discuss these layouts. The Authorit~ reviewed plans by Wilbur smith for the airport paving, light1ng and markings. There being no further business, the meeting was 8:28 PM. Attest, qiJ C.;?<v;;)~ f) !iiJ ~ C a1rman r adjourned at Cl