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10-04-1989 Workshop/Regular Meeting AIRPORT AUTHORITY MEETING MINUTES OF MEETING October 4, 1989 A workshop for the Airport Authority was held at the Falcon Field Airport at 6:00 PM to check on the status of the runway construction. The regular meeting was held in the Peachtree city Municipal Building at 7:00 PM on October 4, 1989. Those members present were Mr. David Good, Ms. Viki Brigham, Mr. John Dennis, Mr. Michael Amos and Mr. Blaine Price. Mr. Doug Warner, the attorney for the Authority, Mr. Bob Kelly, Ms. June Witty, and Mr. Juan Nunez with Wilbur Smith & Associates, and the City Engineer, Mr. Barry Amos were also in attendance. NEW AGENDA ITEMS Chairman Good requested that three items be added to the agenda: Fire Inspection at Airport; Pay Request; and correspondence. The request was unanimously approved to add the additional items to the agenda. MINUTES The minutes of the meeting of September 6, 1989 regular meeting were reviewed. A request was made on page two of the minutes, under "FINANCES" to change the first sentence to read, "Mr. Price presented the quarterly report for the quarter endin~ June 1989." A motion was made by Mr. Dennis, seconded by Mr. Prlce and was unanimously adopted to approve the minutes with the correction as noted. REPORT BY WILBUR SMITH & ASSOCIATES Mr. Bob Kelly, Ms. June witty and Mr. to re~ort to the Authority on the status an aVlation specialist with Wilbur smith Juan Nunez were of the runway. & Associates. in attendance Mr. Nunez is Ms. wi tty presented the Associates in the amount of amount of $235,805.31. A motion was made by Ms. Brigham, seconded by Mr. Price and unanimously adopted to approve the pay request as presented. next draw request from Wilbur Smith and $16,273.05 and Haygood Contractors in the Ms. Witty also presented a draft of a letter for a request to the State requestin~ their portion of the funds in the amount of $12,278.00. Chalrman Good informed the Authority that State funds had not been received as yet. The total amount owed by the state is $37,881.00. The States portion needed to pay the contractor has been taken out of the Authorit~'s account and has put a strain on the Authority's budget. Chalrman Good asked Ms. Witty to see if there was anything Wilbur smith & Associates could do to speed up the process of the funding. Chairman Good stated he would make a few calls also to see what he could do. ~ ~. ~ i rr-, i I Regular Meeting October 4, 1989 Page 2 REPORT BY WILBUR SMITH & ASSOCIATES continued Ms. witty reported on the progress of the grading. The contractor is behind schedule because of all the rain that has occurred this past month, but feels sure that they will be able to get back on schedule soon. She stated that Wilbur Smith is re-evaluating the paving design. Substantially different numbers are coming up on the CBR test of the soils which could reduce the paving section thereby saving some money. Test are due back by the end of the week and it will take two weeks to complete the project. Chairman Good asked Mr. Kelly to make sure the contractor is following procedure as far as erosion control measures and submitting the construction drawings that have not been done. Mr. Kelly stated he would mention once again to the contractor the procedures he should be following. Chairman Good asked Ms. Witty to send a letter to Haygood & Associates requesting that procedure be followed. Chairman Good and Steve Smith met to discuss general items of concern. One item that was brought up was the fact that a request had been made to prepare a quarterly report to present to City Council. This was not done b~ the September 21st Council meetin~ as promised and had to be tabled tll1 the next meeting. Mr. Smlth promised that the quarterly reports would be done as requested. The layout drawings for the Navaids have been received and will be reviewed by the Authority. The control structure building needs to be moved back so that when the re-grading of the ramp occurs it would not have to be moved later. Chairman Good also asked Mr. smith to consider outfitting Mr. Kelly with a cellular tele~hone and turning in the land line and his beeper in order to contact hlm easier. Ms. Brigham questioned Ms. witty whether any decisions had been made regarding the choices between concrete and asphalt. Ms. Witty responded that until they receive the report back with the California Bearing Ratio (CBR) values, the decision for asphalt or concrete cannot be made. Mr. Nunez reported that lights will be installed about 300 feet past the end of the runwa~. There will be white lights at different heights to distingulsh levels. There is a requirement to provide an emergency power generator that will last up to six hours in the event of a power failure. This emergenc~ power will only provide for the electronics and not necessarily the 11ghting. !-.. - -----~~------~.._~._---_._---,-"--_._-_._~-_._---_._--_.-_._-----~_._._.._.._---------- Regular Meeting October 4, 1989 Page 3 REPORT BY WILBUR SMITH & ASSOCIATES continued Chairman Good reported that the NDB will be located ap~roximately 6-8 miles at the end of the runway. There is a posslbility that the Authority will have to purchase more easements or to have an agreement to place the NDB there. It will be about 150-350 feet high. Ms. Witty Authority. Supplement presented Supplements #4 and #5 for Supplement #4 deals with the work for #5 is for work on the Location/Master Plan review by the Navaides lay-out. the and n , f Chairman Good asked the Authority to consider whether to pay Wilbur smith & Associates in a lump sum fee or at cost plus with a condition of not to exceed a certain amount. The consensus of the Authority with the exception of Mr. Price, seemed to prefer the lump sum type of payments or hourly rate payments. After a few comments and changes in the wordage, a motion was made by Ms. Brigham and seconded by Mr. Dennis to approve Supplement #4 with the lump sum fees, subject to the changes as follows: 1. addition of design work for the localizer back course; 2. design work associated with the AWAS/ASOS system; and review and approval of the FAA; the attorneys review, and review by the Authority. Chairman Good, Ms. Brigham, Mr. Amos and Mr. Dennis voted in favor of the motion; Mr. Price voted in opposition. The Authority requested from Wilbur Smith & Associates to consider including plans for the airport to include such buildings as a nice terminal area, restaurant, observation deck, the fuel farm, the Airport Authority offices, expansions of T-hangers, and the fuel farm. These are a few things they would like to see at the airport. Another motion was made by Mr. Amos and seconded by Mr. Dennis to approve Supplement #5 with the lump sum fees, subject the changes as recommended; review and approval of the FAA; the attorneys review, and review by the Authority. Chairman Good, Ms. Brigham, Mr. Amos and Mr. Dennis voted in favor of the motion; Mr. Price voted in opposition. Chairman Good request Mr. Warner to get the revised contracts from Wilbur Smith and Associates and coordinate the review process with the state and the FAA and to let him know the outcome. Chairman Good requested that Wilbur Smith & Associates start preparing Supplement #6 regarding building architectural review standards. The Authority can then start scheduling master planning workshops to see what they would like implemented at the airport. I--~~~---------- , Regular Meeting October 9, 1989 Page 4 FIRE INSPECTION AT AIRPORT HANGER Mr. Amos reported that there was an inspection done at the airport by the Fire Department and there were several deficiencies found. Mr. Amos was not familiar with all of the problems but stated that the Fire Chief was drafting a report. Several of the fire extin~uishers were empty as well as a fire separation problem between the pa~nt shop and the hanger. Chairman Good requested that Mr. Warner contact Mr. Jim Holder with Aerospec to bring the airport up to City Standards. As the Fixed Base Operator, Aerospec is responsible for having everything up to city codes. The letter will state when everything is to be corrected and that it will be re-inspected by the Fire Marshall. FINANCES Mr. Price stated that he will be working on the fiscal year budget for Oct. 1, 1989 to September 30, 1990. He is requesting input from the members to prepare the budget within the next couple of weeks so that he may present a rough draft at the next meeting. Chairman Good presented an invoice from Lance Tolman & Associates the insurance company. The renewal on the insurance on the air~ort. The invoice amount is for $7,500. A motion was made by Cha~rman Good, seconded by Ms. Bri~ham and was unanimously adopted to approve the invoice from the ~nsurance company for the airport in the amount of $7,500. This insurance is an umbrella excess liability policy for the airport operation based on Aerospec providing the base policy. The Authority has property damage insurance coverage on the main hanger property. That policy is written through the City because the City carries property insurance on city structures therefore the airport is carried through them. CORRESPONDENCE Chairman Good stated that he had received a letter from the Development Authority of Peachtree city addressed to the city Council reguesting that monies received from the Hotel/Motel tax be given jo~ntly to the Development Authority and the Airport Authority since the intention of the tax was earmarked for economic development within the City. r~ ----- - ----- ----------~- Regular Meeting October 9, 1989 Page 5 CORRESPONDENCE continued citf Council is to make a decision and let both Authorities know their dec1sion by the next Council meeting. Chairman Good distributed letters of complaint that he received during the time that Aerospec had run out of fuel at the airport. Aerospec has since corrected the problem. Ms. Brigham felt that _when this happens that it not only looked bad for Aerospec but also for the Authority and other FBO's located at the airport. Chairman Good asked Ms. Brigham if she would like to write fOllow-up letters to the people who had written the complaints explaining what is happenin~ at the airport. Explain to them how sorry the Authority is for the 1nconvenience they went through and to feel free to let the Authority know of any changes they would like to see done. EXECUTIVE SESSION Chairman Good stated they was no need for Executive Session. There being no further business, the meeting was adjourned at 8:53 PM. ~='Jn - P Attest, rJ;L ~ - ..-.-"-.....-