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11-01-1989 Workshop/Regular Meeting --_.~--_.---~_._----,-,-_...-._----_._-._--.....-._-,.,...-"-'._--"~---'------'~'------"--'--"-~"""'-'--"--"-""---"-"-._-,---~~--_.._----~,-_._.- n t I , AIRPORT AUTHORITY MEETING MINUTES OF MEETING November 1, 1989 A workshop for the Airport Authority was held at the Falcon Field Airport at 6:00 PM to check on the status of the runway construction. The regular meeting was held in the Peachtree city Municipal Building at 7:00 PM on November 1, 1989. Those members present were Mr. David Good, Ms. viki Brigham, Mr. Michael Amos and Mr. Blaine Price. Mr. John Dennis was absent. Mr. Doug Warner, the attorney for the Authority, Mr. Bob Kelly and Mr. Reed Bull with Wilbur smith & Associates, and the city Engineer, Mr. Barry Amos were also in attendance. NEW AGENDA ITEMS Chairman Good requested that one item be added to the agenda: Skipco site Plan. The request was unanimously approved to add the additional item to the agenda. MINUTES The minutes of the meeting of October 4, 1989 regular meeting were reviewed. A request was made on page three of the minutes, under "REPORT BY WILBUR SMITH AND ASSOCIATES", paragraphs four and six, change Mr. Blaine to Mr. Price. A motion was made by Ms. Brigham, seconded by Mr. Amos and was unanimously adopted to approve the minutes with the corrections as noted. REPORT BY WILBUR SMITH & ASSOCIATES Mr. Reed Bull and Mr. Bob Kelly were in attendance to report to the Authority on the status of the construction. Mr. Bull stated that the contractor had requested additional rain days because of the excessive rain. It will be calculated and evaluated to see if an extension date is warranted and then a revised schedule will be resubmitted for the Authority's approval. Runway safety during the construction of drainage structures along the runway needs to be stressed to the contractors. Temporary drainage on the south end will be installed and seeding will be put in next week to control the erosion problems that have been occurring. Two pay request were submitted, one from Wilbur smith & Associates and one from Haygood & Associates, the contractor. Part of the amount billed from Wilbur smith & Associates is from the Geotechnical testing that was done. A motion was made by Mr. Price, seconded by unanimously adopted to authorize the Chairman request to the State and FAA for their approval. Ms. Brigham and to submit the pay - t i r . t --"-'--"---~-"----"'-""'-"---"''''''''--'''-~.'-'-'~--~''..~,---_._._~-,,~._-_.,_._~~... Regular Meeting November 1, 1989 Page 2 REPORT BY WILBUR SMITH & ASSOCIATES continued A check has been received from the state in the amount of $19,000. The State is witholding 10% until project completion. The relocating of the electrical lines along the railroad and along the access road to the sewer plant will be done by Georgia Power Compan~. The relocating of the electrical lines could be done by next week wlth the Authority's a~proval. Georgia Power will also be doing work to relocate a power 11ne to a raw water pump station. Both jobs could be done at the same time. Estimated cost of this project is $10,053 - $14,377. Gebrgia Power will need a letter from the Authority authorizing this work to be done. CSX Railroad's relocation of underground cable is estimated at $20,000. Approximately 910 feet of communication and signal cable would need to be buried which would cover an area within the limits of the clear zone. They would be using conduit to bury the cable and will use the same conduit for the communication and the signal cable. A motion was made by Ms. Brigham, seconded b~ Mr. Price authorizing the Chairman to sign the contract with Geor~la Power Company and CSX Railroad to have the relocation work done SUbJect to attorney review and not to exceed a cost of $38,000. The motion was unanimously approved. An opinion has been received by FAA concerning the placement of the localizer on the backcourse. FAA stated that they could not give a firm opinion until a localizer was already in place. FAA recommended contacting manufacturers of localizers and get their input. Two separate manufactures have been contacted. wilcox Compan~, a localizer company is in the process of evaluating the installatlon of a localizer. They will furnish a report on relocating Crosstown Road along with other needed information. Chairman Good reported that the NDB will be located a~proximately 6-8 miles at the end of the runway. There is a possibl1ity that the Authority will have to purchase an easement or land to place the NDB there. It will be about 35-40 feet high. Construction Staging: In completing the plans, a line which will be a flag line, will need to be struck 150 feet from the center line of the existing runway. Stage lA, which is the first stage of construction, (90-100 days for completion) is to build the finished section of the entire new runway and the short portion of the stub that ties back to the taxiway. This will not effect the present runway. When this work is complete, Stage 1B will begin and will tie into the existing runway. The present taxiway will be closed and the new runway will then be put to use until the rebuilt taxiway can be completed. The total estimated number of days to complete the job is about 300 days. r'--- I Regular Meeting November 1, 1989 Page 3 REPORT BY WILBUR SMITH & ASSOCIATES continued The only problem foreseen is the closing of the old runway and to educate the pilots on the construction that will be going on with the runway. Wilbur Smith & ASsociates are to provide the graphics on the runway and anything else that would be needed to steer the planes safely. Notams will be sent stating construction in process at Falcon Field Airport. A question was raised regarding the cost of an AWAS. The AWAS would be excellent to have when construction starts. The cost of an AWAS is approximately $43,000. Mr. Bull commented there was still money from the grant to purchase the AWAS if the Authority had the desire to purchase it now instead of waiting until Phase II. They would be able to purchase it for Phase 1A from the grant money and would have it on hand during the use of the construction of the runway. Mr. Bull will submit the request to the state for purchase approval for the AWAS of Phase 1A. Chairman Good asked that the power source be connected so that when and if the AWAS was purchased now, the power could be hooked to it right away. FISCAL YEAR BUDGET Mr. Price, as the treasurer of the Authority presented a balance sheet for the Authority's review and a nine month fiscal year budget as of September 30,1989. It was changed from a twelve month budget to a nine month budget to correspond with the City's fiscal year. Mr. Price went through the budget with the Authority and answered a few questions from the other members but all concurred with the budget as presented. Since this is the first budget that the Authority had any type of guildlines to go by, Mr. Price stated that he was sure there would be changes throughout the budget year. An engagement letter has been received from Hardwick & Hardwick, a certified public accounting firm. The state and FAA require the Authority be audited by an independent company because of the grant funds the Authority has received. The cost of the audit is $975.00. This audit is to cover the last fiscal year budget of the Authority's from the period of December 31, 1988 to September 31, 1989. Included in the budget will be funds received for the Hotel/Motel taxes. Chairman Good commented that there should be workshops held to discuss how they would like to see the economic development of the airport improved with the taxes. Regular Meeting November 1, 1989 Page 4 FISCAL YEAR BUDGET continued A motion was made by Mr. Amos, seconded by Ms. Brigham and was unanimously adopted to a~prove the bud~et from October 1, 1989 to September 30, 1990 sUbJect to deprec1ation of the buildings owned by the Authority at the airport; the addition of retainage; and the renaming of promotional expenses. SKIPCO SITE PLAN A proposed site plan for Skipco was presented with a request from the Planning Commission. The site plan was presented and approved by the Planning Commission with the conditions that the Airport Authority and the Fire Chief also approve of the plan and to install more landscaping in the front of the building. A motion was made by Ms. Brigham, seconded by Mr. Price and was unanimously adopted to accept the site plan as presented with the recommendations of the Planning Commission. The Chairman requested the City Engineer to convey to the city Planner the acceptance from the Authority. There being no further business, the meeting was adjourned at 8:37 PM. ~q~J C a1rman Attest/1~ '-V.l'),uU