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09-26-1990 Special Called Meeting I""'" , , r MINUTES OF MEETING Peachtree City Airport Authority September 26, 1990 The Peachtree City Airport Authority met in special session on Wednesday, September 26, 1990 at 7:00 p.m. The meeting was held in the City Hall Council Chambers. Members present were: Chairman David Good, Ms. Viki Brigham, Mr. Blaine Price, Mr. John Dennis and Mr. Mike Amos. Others Present were: Mr. Steve Smith of Wilbur Smith and Associates; the Airport Authority's Attorney, Mr. Doug Warner and the City Engineer, Mr. Barry Amos. Chairman Good called the meeting to order and asked for any additional items for the agenda. Hearing none, he called for consideration of minutes for meetings held August 30, September 5, and September 13. A motion was made by Mr. Amos that the minutes of August 30, September 5, and September 13 be approved as presented. The motion was seconded by Ms. Brigham. The motion carried unanimously. INDUCEMENT LETTER TO FIELD AIRCRAFT ATLANTA Chairman Good explained that this item was carried over from the meeting of September 13. The Chairman explained that the Authority had been waiting for additional input from Field Aircraft Atlanta, concerning an index the Authority may consider. It was understood that a letter of intent was to have been submitted from Field Aircraft Atlanta. Chairman Good advised that since a letter of intent had not been received, he attempted to contact the President of Field Aircraft Atlanta, Mr. Phil Thatch. Mr. Thatch could not be reached inasmuch as he was out of the country. Chairman Good affirmed no representative of Field Aircraft Atlanta was present. This item was declared closed by the Chairman until the letter of intent can be obtained from Field Aircraft. Mr. Warner asked if Field purchase of adjacent land. did not. WILBUR SMITH AND ASSOCIATES Chairman Good called upon Mr. Smith to present the monthly report for Wilbur Smith and Associates. Aircraft Atlanta went thru with the closin~ of the Chairman Good replied that to his understandlng they Mr. Smith explained that three items need to be completed to close out the grading and paving project (Project AIP03). Scheduled for next week, is a meeting between Wilbur Smith and Associates and the contractor, Haygood and Associates. The meeting will be to reconcile discrepancies on final quantities. > Airport Authority September 26, 1990 Page 2 WILBUR SMITH AND ASSOCIATES (Continued) An invoice, not yet received, from Peachtree City Development Corporation will need to be submitted in the final pay request. The invoice will be for Landscaping that the FAA approved. Another invoice that will need to be submitted in the final pay request is an invoice, not yet received, from the Railroad Company. Mr. Smith informed the Authority that the paving project (Project AIP04) is in full production. Approximately 45,000 tons of asphalt have been put down in the last three days. The first two inch lift of asphalt should be complete Friday. If the weather continues as it has, the second lift should be complete by the end of next week. Subsequent to the pavingi the electrical contractor will require two weeks to get the threshold and edge ights in place. At that timel the runway will be marked. The runway should be opened by the first weeK in November. Mr. Smith explained that an agreement between the Authority and Peachtree City Development Corporation had been prepared. P.C.D.C. agrees to allow the Authority to do additional clearing on their land, off the clear zone. The agreement has been sent to Equitable and should be forwarded to the Authority in a few days. At that time, the Authority will need to execute the contract, and allow the contractor to complete the last of the clearing. Chairman Good announced that he would be out of town for approximately three weeks. A motion was made by Chairman Good to authorize the Airport Authority's Secretary Treasurer, Mr. Price, to sign such documents as may be necessary in the Chairman's absence during the next three week period. The motion was seconded by Mr. Dennis. The motion carried unanimously. Mr. Smith advised the Authority on the progress of the aircraft parking ramp project. Mr. Smith plans to submit a design for clearing, paving and drainage of the aircraft parking ramp next month. Mr. Smith will incorporate comments from the Authority into the design. The design should be complete by the end of the year. Advertising for this job will begin after the first of the year, when the last installment from the FAA is available. Construction should begin in the Spring. The following invoices were submitted to the Authority: VENDOR Wilbur Smith & Associates W.E. Pruett, Inc. TCA Electrical Company Wilbur Smith & Associates SERVICES AMOUNT $9,794.35 $92,202.54 $74,088.00 $22,026.00 Financial Planning Runway Pavi n9 Runway Li 9ht 1 ng Constructlon Administration r- f , ~ f Chairman Good called for action for payment in the amounts stated. Ms. Brigham made a motion to approve payment. The motion was seconded by Mr. Amos. The motion carried unanimously. Airport Authority September 26, 1990 Page 3 PAP! UPGRADE Chairman Good informed those present that several Authority affiliates flew to various locations to inspect approach light systems. Those present for the inspection were: Chairman Good, Mr. Dennis, Mr. Amos, Mr. Warner, and Mr. Savage. The locations inspected were: Cartersville, Rome, West Georgia and Lagrange. Chairman Good summarized that the maintenance of navigational aids, especially the approach lights, was poor. Chairman Good recounted the system at Cartersville did not work at all. The PLASI system at Rome was working; however, it was miserably poor for approach guidance. The four box PAPI at West Georgia only had three boxes working. The four box PAPI at Lagrange was not working at all. The VASI at Lagrange was working, however the VASI is not an alternative to consider. Chairman Good stated that the four box PAPI was the best system and that the four box PAPI gave additional precision information over the two box PAPIj as demonstrated by West Georgia. When one box is off, information will stil be available from the other three boxes. Mr. Dennis agreed with the Chairman and expressed the opinion that the four box PAPI was a brighter system. Ms. Brigham made a reguest to Mr. Dennis to explain the navigational systems for the benefit of the Public. Mr. Dennis summarized that a PAPI is a precision approach path indicator, which is a visual aid to line up on a runway. This aid will adjust the flight path angle down to the runway. The PAPI has red lights to indicate the aircraft is below the flight path and white lights to indicate the aircraft is above the flight path. There are two or four lights, depending on the type of system. Mr. Dennis went on to explain that the Peachtree City Airport, Falcon Field, is surrounded by trees. It is very dark at ni~ht and it is difficult to see how high the trees are. Installation of a PAPI wlll eliminate the need for small aircraft to come in high and land long, which could cause an accident. Mr. Amos voiced his agreement with the Chairman. Mr. Amos expressed his concern of the availability to control the PAPI manually. Mr. Smith responded that a manual overide is included in the plans and will be placed in the electrical vault. Chairman Good reguested Mr. Savages's opinion of the PAPI. Mr. Savage was in agreement that the four box PAPI is the best system. Mr. Savage also agreed with Chairman Good's negative opinion of the PLASI. Mr. Gene Thomas, of Thomas and Hobbs expressed his concerns. Mr. Thomas told the Authority that the manual overide for the PAPI should be easily accessible to the UNICOM operatorj so that it will eliminate the need to leave the UNICOM, and go outside to the e ectrical vault to turn on the lights. Airport Authority September 26, 1990 Page 4 PAPI UPGRADE (Continued) Chairman Good responded that Mr. Thomas had a very valid point. Chairman Good requested that Mr. Smith assure that a switch or remote control is made easily accessible. The FAA and State will reimburse the Authority for installation of a two box PAPI. Chairman Good quoted $11,500 as the approximate cost the Authority will be responsible to pay for the installation of the upgraded four box PAPI. It was Chairman Good's opinion that the Authority's limited resources be spent on the approach aid to insure additional safety at the airport. A motion was made by Chairman Good to approve funding of $11,500 for purchasing a four box PAPI. Mr. Amos seconded the motion. Ms. Brigham asked that would manual incorporated into what the additional turn on the lights. the building design. cost would be to install a remote system Mr. Smith replied that it would be Chairman Good instructed Mr. Smith to make sure provisions are made in the bid documents for the remote system. Chairman Good stressed that this was an important lesson learned from the inspection trip and should be addressed while the Authority still has options. Mr. Price asked Mr. Smith when the $11,500 would need to be available. Mr. Smith responded that the funds should be available when the electrical contractor begins installing lights. The motion carried unanimously. FBO LEASE It was explained by Chairman Good that the Airport has a lease for a Fixed Based Operator (FBO) with Field Aircraft Atlanta. The lease has approximately eighteen months remaining. It is expected that the Authority would terminate the lease at that time. After the termination of the present lease, a new lease agreement is desired to be in place with the current or a new FBO. The new lease will be in effect for the next twenty-five years. Chairman Good specified the lease documents presented included the overall concept for the FBO operation, states the goals of the Authority and states the options available. A model lease document that would be assigned to the successful proposers was included. Chairman Good stated that the document would be made available to the public after the approval of the Authority. Chairman Good went on to explain that Aerospec, Inc. has the first right of refusal to any future lease agreement that the Authority accepts. Chairman Good explained that this provision was negotiated with Aerospec, Inc., as part of their assigning the current lease to Field Aircraft of Atlanta. Aerospec has ten days to respond to the notice. Airport Authority September 26, 1990 Page 5 FBO LEASE (Continued) Chairman Good explained that there would be a nine week review period, with proposals due on or before December 4, 1990. It was the intention of the Authority to negotiate and award an FBO lease during Decemberi 1990. He stated that during the months of January to June 1991, the deve opment of the final building design for the Aviation Center would be complete and that during January 1991, the terminal area grading, drainage, and pavement will be complete. In October 1991, it is expected that the construction of the ramp and terminal area grading would be complete. The construction of the Aviation Center will begin in July 1991, and should be complete by June 1992. The Chairman summarized that one of the intentions of this document was to have an FBO at Falcon Field that would provide first class FBO service and facilities. Mr. Smith reviewed the changes in the Model Lease Agreement. He explained that the Authority will be seeking funding to construct the terminal complex. If funding should not be available, the lease will be voided and any payments made to the Authority will be refunded. Chairman Good called for consideration of the lease agreement. Mr. Amos asked if the Authority or if the FBO tenant is responsible for maintenance of the Navigational Aids. After much discussion, Chairman Good advised the Authority that maintenance of the non FBO areas had been budgeted as the Authority's responsibility. The Chairman asked Mr. Smith's opinion of making a rule or regulation that would require the tenant responsible to notify the Authority of any safety or maintenance problems at the airport. Mr. Savage disclosed that draft four of the Lease Agreement included provisions to that effect. Chairman Good called for a motion to release the Request for Lease Agreement to the public. The motion was made by Viki Brigham. The motion was seconded by Mr. Price. Chairman Good said that the procedures would be made available to the public through Steve Smith at Wilbur Smith and Associates, who would maintain a record of those receiving proposals for lease. Mr. Smith suggested to the Authority that an advertisement be placed in the newspaper and also aviation trade journals. The advertisement should state that resumes for a full service Fixed Based Operator were being accepted. Mr. Warner emphasized for the record that each package should include a cover letter explaining Aerospec's first right of refusal. The motion carried unanimously. CANCELLATION OF OCTOBER ~ 1990 MEETING Chairman Good reminded the Authority that he would be out of town for the next three weeks. The Chairman pointed out that the Authority has held seven meetings in the past two months. For this reason, the Chairman cancelled the Regular Scheduled Meeting of October 3, 1990. Airport Authority September 26, 1990 Page 6 A motion was entertained by Chairman Good to adjourn the meeting. The motion was made by Ms. Brigham, and seconded by Mr. Price. The motion carried unanimously. The Airport Authority Meeting of September 26 adjourned at 9:15 PM. ~~Ar LJ q~AI~~