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11-07-1990 Regular Meeting MINUTES OF MEETING Peachtree City Airport Authority .. November 7, 1990 The Peachtree City Airport Authority met in regular session on wednesdaYi November 7, 1990 at 7:00 p.m. The meeting was held in the City Hall Counci Chambers. Members present were: Chairman David Good, Ms. Viki Brigham, and Mr. Mike Amos. Mr. John Dennis was absent. Others Present were: Mr. Steve Smith and Mr. Reed Bull of Wilbur Smith and Associates; the Airport Authority's Attorney, Mr. Doug Warner and the City Engineer, Mr. Barry Amos. Mr. Phil Thatch and Mr. John Molis were also in attendance representing Field Aircraft of Atlanta. Chairman Good called the meeting to order and asked for any additional items for the agenda. There were none. Chairman Good announced that on Thursday, November 15, 1990 at 3:00 PM, a meeting will be held in the City Hall Council Chambers. It is expected that the National Weather Service will formally announce their intentions to locate in Peachtree City. The National Weather Service will be locating across from Field Aircraft of Atlanta on Falcon Drive. A balloon launch facility will also be located on the airport. Chairman Good read an article from the Atlanta Constitution, titled "Main Street, GA" by Bill Torpy. The article praised Falcon Field as "the model for what most small airports aspire to be." Mr. Blaine Price, Chairman Good called for consideration of the minutes for the meeting of September 26, 1990. Ms. Brigham requested that on page 2, paragraph one, Corporation be changed to Corp. Mr. Price requested that on page 5, paragraph 5, "Lease Agreement" be changed to "Airport Rules & Regulations". A motion was made by Ms. Brigham that the minutes of September 26, 1990 be approved with corrections as stated. The motion was seconded by Mr. Price. The motion carried unanimously. WILBUR SMITH AND ASSOCIATES Chairman Good recognized Mr. Steve Smith to present the monthly report for Wilbur Smith and Associates. Mr. Smith explained that the Site Preparation Project (AIP-03) was complete. Invoices from P.C.D.C. and the CSX Railroad Company have been received. Both invoices are eligible for FAA and Georgia DOT payments. The invoices need to be submitted for payment. Mr. Smith announced that the new runway should be open for traffic on November 11, 1990. The existin~ runway is being converted into a taxi-way. The entire Paving and Lighting ProJect (AIP-04) is scheduled to be complete in the Spring of 1991. WILBUR SMITH AND ASSOCIATES (Continued) Airport Authority November 7, 1990 Page 2 Mr. Smith explained that the Terminal Area Project (AIP-05) was still in the preliminary design stage. It is anticipated that in December, 1990 a workshop will be held with the Airport Authority to review the preliminary designs. Mr. Smith informed the Authority that the AWOS plans for Falcon Field have been submitted to three suppliers for their review. Chairman Good reminded Mr. Smith that the AWOS plans need to go out for bid with the bids due on December 5, 1990. Mr. Smith explained that the NAVAl OS Project is on hold because of State budget restrictions. Georgia DOT funding should be available in July, 1991. Bids for the NAVAIDS project can be received in July and should be complete in the Spring of 1992. The Airport Authority has two possible sites identified for the location of a Non Direction Beacon (NDB). Mr. Warner advised the Authority that it would cost $5,500 per acre for the site adjacent to a road and $3,500 per acre for a site off the road, including a 25 foot access road. Mr. Warner explained that in order to comply with County Zoning, the Authority may need to purchase 5 acres. Mr. Smith announced that a Pre-proposal Conference will be held concerning the Model Lease Agreement for the FBO. The conference will be held November 14, 1990 at 10:30 at the Library. Mr. Smith informed the Authority that 26 packages have been sent out. The deadline for proposals from potential FBOs is December 4, 1990. Mr. Smith explained that the Terminal Building Plan has been on hold until the financial plan for the Authority can be completed. The FAA and Georgia DOT will not provide funds for this construction. The architect will be given instruction to proceed with the development of construction plans after the Fixed Base Operator has been determined. The following invoices were submitted for the AIP-03 Project: VENDOR SERVICES AMOUNT Haygood Company Final Payment $74,770.28 CSX Railroad Lowering Power Line 10,649.03 P.C.D.C. Landscaping 8,000.00 Wilbur Smith & Assoc. Project Administration 11,517.14 Chairman Good called for action. Mr. Amos made a motion to reimbursement from the FAA and $10,201.23 from the State. the motion. The motion carried unanimously. !""'" . submit $90,224.00 for Ms. Brigham seconded Airport Authority November 7, 1990 Page 3 WILBUR SMITH AND ASSOCIATES (Continued) The following invoices were submitted for the AIP-04 Project: VENDOR WE Pruett TCA Electrical Wilbur Smith & Assoc. SERVICES AMOUNT $301,775.81 21,810.33 36,233.02 Runway Pavin~ Runway Lightlng Project Administration Chairman Good made a motion to submit $342,428 for reimbursement from the FAA and $17,797.24 from the State. Ms. Brigham seconded the motion. The motion carried unanimously. The following invoice was submitted for the Financial Planning: VENDOR SERVICES AMOUNT $7,449.98 Wilbur Smith & Assoc. Financial Services Ms. Brigham made a motion to pay the invoice. The motion was seconded by Mr. Price. Chairman Good reminded the Authority that this invoice was not reimbursable from the State or FAA. The motion carried unanimously. INDUCEMENT LETTER TO FIELD AIRCRAFT ATLANTA Chairman Good summarized a letter from Mr. Thatch dated October 26, 1990, pointing out several key items. Chairman Good stated that the letter requested the Throu~h the Fence agreement be extended from three years to twenty-five years; thlS was accomplished two months ago. Para~raph 2 relates to the new terminal area and FBO. It expressed Field's interest ln being a part of the new terminal and continuing as the FBO. A proposal package has been sent to Field for the FBO proposals. Paragraph 3 relates to the old FBO facility and the adjoining property. Field would like to lease additional ramp space and would be willing to spend up to $350,000 to upgrade the existing hanger to meet code if this expenditure could be spread over 25 years. The Authority will be preparing a lease package for this area in the future. Chairman Good stated that Field was requesting a cap on the Through the Fence agreement of $350,000. At last months meeting some discussion occurred about to which index should the cap be tied. No new information has become available on the Aircraft Industry Product Price Index therefore Chairman Good recommended that the Consumer Price Index (CPI) be used. Chairman Good su~gested that the Authority give serious consideration to Field Aircraft Atlanta s request for modifying the Through the Fence Agreement to place cap on the Through the Fence Fees. Chairman Good went on to explain that Field has acquired additional land adjacent to their site from Falcon Drive to Dividend Drive for further expansion. It is the intent of Field to have a painting hanger, as well as other development. This hanger project is out for environment review and approval. Chairman Good also stated that Field Aircraft Atlanta has made a large capital investment at Falcon Field. I"'"" t r-"' , l , , Airport Authority November 7, 1990 Page 4 receipt fee payment to The present Through the Fence a~reement requires a ~ross the Airport Authority of 2% for alrport related activlty. Mr. Price asked Mr. Smith whether or not this is common with other Smith said that it was. airports. Mr. Chairman Good explained that the projected Airport Authority operating budget in four or five years would be $600,000 to $800,000 per year. This proposed cap would be approximately one half of the budget. He went on to state that this is probably the upper range of what is fair and appropriate for one user to be responsible. After much discussion, Chairman Good entertained a motion. Mr. Price made a motion to put a maximum annual payment for Field Aircraft of Atlanta of $375.000 for the Through the Fence fees, with a ceiling being adjusted upward or downward annually to reflect changes in the C.P.I. The motion was seconded by Ms. Brigham. Mr. Amos request that the motion reflect that the Chairman was authorized to sign such documents. The motion carried unanimously. POSITION VACANCY Chairman Good announced that Ms. Brigham's position is open for reappointment. Ms. Brigham is interested in re-applying for the position. The City Manager, Councilman Brooks and Chairman Good will start the interview process shortly. A motion was made by Chairman Good to adjourn the meeting. The motion was seconded by Ms. Brigham. The motion carried unanimously. The Airport Authority Meeting of November 7, 1990 adjourned at 7:40 PM lC~fm~ U A M N 11'M{~~-