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12-05-1990 Regular Meeting 1"""'\ 1 MINUTES OF MEETING Peachtree City Airport Authority December 5, 1990 The Peachtree City Airport Authority met in regular session on Wednesday, December 5, 1990 at 7:00 p.m. The meeting was held in the City Hall Council Chambers. Members present were: Chairman David Good, Ms. Viki Brigham, Mr. Blaine Price, Mr. Mike Amos, and Mr. John Dennis. Others Present were: Mr. Steve Smith, Mr. Reed Bull and Mr. Bob Kelly of Wilbur Smith and Associates; the Airport Authority's Attorney, Mr. Doug Warner and the City Engineer, Mr. Barry Amos. Chairman Good called the meeting to order and asked for any additional items for the agenda. There were none. Chairman Good called for consideration of the minutes for the meeting of November 7, 1990. Ms. Brigham requested a change on page 3, titled Inducement Letter, second paragraph to read: "...some discussion occurred about to which index should the cap be tied." A motion was made by Mr. Amos that the minutes of November 7, 1990 be approved with corrections as stated. The motion was seconded by Ms. Brigham. The motion carried unanimously. WILBUR SMITH AND ASSOCIATES Chairman Good recognized Mr. Reed Bull to present the monthly report for Wilbur Smith and Associates. Mr. Bull presented the following invoices: VENDOR SERVICES AMOUNT W.E. Pruett Paving & Runway Construction $237,115.42 Wilbur Smith & Assoc. Project Administration 18,395.85 Mr. Bull explained that the FAA has requested that the Authority invoice them for the exact amount of the AIP03 grant. The AIP03 project has been overrun by $80,000.00. The FAA request that the Authority submit $45,000.00 of this overrun to the AIP04 project. Chairman Good called for a motion. Mr. Price made a motion to submit $288,440.00 for reimbursement from the FAA and $13,041.34 from the State. Ms. Brigham seconded the motion. The motion carried unanimously. Mr. Bull explained that bids have been sent out to the three vendors that manufacture AWOS Systems. The bid packages are due back on December 14, 1990. The packages will include an AWOS III System completely installed, with two add alternates, one alternate is for replacement parts to be included, and the other alternate for test equipment required to test the equipment once a month. The base bid for the system will include a one year maintenance agreement. After one year, the Authority will have to contract for maintenance with a private vendor. r ~, ~ Airport Authority December 5, 1990 Page 2 WILBUR SMITH AND ASSOCIATES (Continued) Mr. Bull advised the Authority that the budget for this AWOS system was $60,000. Falcon Field is on the list of airports to receive an ASOS System. If the Authority decides to purchase a AWOS system on their own, at some point the State should upgrade that system and take over the maintenance. Chairman Good asked about the cost of maintenance of the system. Mr. Bull did not have those costs available. ' Chairman Good requested that the bid for the AWOS be put on the January agenda and directed Mr. Bull to have the cost for maintenance of the system at that meetin!j. Chairman Good asked Mr. Price to obtain financing proposals from three financlal institutions based on the $60,000 Mr. Bull recommended for the AWOS. Mr. Bull presented an update for the Runway Pavi ng Project. The new runway has been completed. Mr. Bull explained that rain has delayed much of the work, but that they are working on completing a tie in to the old runway. Chairman Good requested that Wilbur Smith encourage the contractor to proceed as quick as possible. Mr. Bull went on to report that the runway lights have been installed and a roof over the vault building has been installed. Mr. Dennis asked the status of the PAPI installation. Mr. Bull stated that they were waiting on the boxes to come in. Chairman Good informed the Authority that it has received approval for the 36" diameter beacon. INDUCEMENT LETTER TO FIELD AIRCRAFT ATLANTA Chairman Good summarized a letter from Mr. Thatch of Field Aircraft. Chairman Good stated that the letter requested consideration of a cap on the two percent fee on any single year revenue. Chairman Good reviewed the actions of last months meeting placing a cap of $375,000 on the through-the-fence agreement. Chairman Good stated that all FBO lease agreements are the same. If special consideration is given to Field Aircraft Atlanta, then the Authority should be prepared to give the same consideration to all the FBO's at Falcon Field. After some discussion the Authority was in agreement to stay with their original position of not capping the rate. Chairman Good stated that he would send a letter to Field Aircraft Atlanta giving the Authority's position. AIRPORT OPEN HOUSE Chairman Good presented the idea of having an Open House at Falcon Field. After much discussion a motion was made by Mr. Amos to authorize Chairman Good to select a committee to organize the event on May 4, 1991. The motion was seconded by Mr. Price. The motion carried unanimously. Chairman Good appointed Mr. Dennis and Ms. Brigham to organize the Open House. NEW MEMBER Chairman Good announced that seventeen applications were received for the Airport Authority. The Selection Committee interviewed four of the applicants. Ms. Viki Brigham was recommended by the Selection Committee to be reappointed to -- ~.. " f , t ~, t I, k Airport Authority December 5, 1990 Page 3 NEW MEMBER (Continued) serve on the Airport Authority. A motion was made by Mr. Dennis to recommend to City Council that Ms. Brigham be reappointed to the Airport Authority. The motion was seconded by Mr. Amos. The motion carried unanimously. REPORT FROM PLANNING COMMISSION MEETING Mr. Amos reported that he had addressed the Planning Commission on behalf of the Authority, to bring them up to date on the progress at Falcon Field. Two new members of the Planning Commission had been appointed and they had some questions of what had occurred previously. Mr. Amos reviewed the history of the Authority, their relationship with FAA, the status of the current projects, and informed them of the Authority's future plans. The Planning Commission had three questions which Mr. Amos brought before the Airport Authority for discussion. 1. How did the Airport Authority prepare the Noise Abatement Plan? Specific concerns on how the LON's were determined. 2. What plans have been made in the event of a fire at Falcon Field? 3. What provision have been made for Glycol disposal? Mr. Steve Smith stated that the LON's were determined by a FAA computer model based on the number and type of aircraft. Mr. Amos asked if there had been any onsite testing. Mr. Smith reported that no onsite testing was done. Mr. Smith also stated that LON's are averages and there could be an event that could produce noise in excess of the LON. Chairman Good stated that it was still too early in the planning process to identify exact fire protection methods and hydrant locations. Mr. Smith stated that all local codes would be followed for fire protection. Mr. Smith stated that at general aviation airports Glycol collection and disposal is not usually a concern. Mr. Bull stated that there is no requirement for Glycol disposal and FAA may not approve of one. David Good requested that Mr. Amos and Mr. Smith attend a workshop between City Council and the Planning Commission on January 26, 1991 to give a detailed presentation on these concerns. AUTHORITY ATTORNEY Chairman Good presented an invoice from McGinn, Webb & Warner. for $7,530. 00 for legal services from July 16 thru November 21, was made by Mr. Price to pay the invoice. The motion was Brigham. The motion was approved unanimously. INSURANCE The invoice was 1990. A motion seconded by Ms. Chairman Good advised the Authority that he had received the renewal insurance policy for the Airport. The policy was sent to Mr. Bird, the insurance consultant Airport Authority December 5, 1990 Page 4 INSURANCE (Continued) for his review. The policy limits in the renewal had been inadvertly reduced from $20,000,000.00 to $10,000,000.00 per occurrence. Mr. Bird contacted Lance Toland and Associates and a corrected policy with a new firm has been issued. FRO PROPOSALS Chairman Good announced that the Authority did not receive any responsive proposals for an FBO to operate the new building. EXECUTIVE SESSION A motion was made by Ms. Brigham, seconded by Mr. Dennis to adopt the following resolution: Whereas the Peachtree City Airport Authority hereby authorizes the purchase or condemnation, if necessary, that certain parcel of land desi~nated by Wilbur Smith and Associates for the construction of a non-dlrectional beacon, NDB transmitting facility; that the Authority Attorney, Mr. Doug Warner, is authorized and directed to take all action necessary on behalf of the Authority to negotiate and consummate the purchase or acquisition thru condemnation of such property; further that the Chairman of the Authority is authorized and directed to take all action and execute all documents necessary to carry out the purpose of this resolution. The motion carried unanimously. A motion was made by Mr. Amos, seconded by Ms. Brigham recomendation from Wilbur Smith and Associates regarding the Haygood and Associates. The motion carried unanimously. to fo 11 ow the contract with The Airport Authority Meeting of December 5, 1990 adjourned at ~jL