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04-03-1991 Regular Meeting MINUTES OF MEETING Peachtree citf Airport Authority Apr1l 3, 1991 The regular to order by The meeting meeting of the Peachtree City Airport Authority was called Chairman Good on Wednesday, April 3, 1991 at 7:00 p.m. was held in the City Hall Council Chambers. Members present were: Chairman David Good, Ms. Viki Brigham, Mr. Mike Amos, and Mr. John Dennis. Mr. Blaine Price was absent. others Present were: The Airport Authority Coordinator, Mr. James Savage; Wilbur Smith and Associates representative, Mr. Steve Smith; the Airport Authority's Attorney, Mr. Rick Lindsey, the City Engineer, Mr. Barry Amos and the recording secretary, Ms. Nancy Fail1o. ANNOUNCEMENTS There were no announcements. ADDITIONAL AGENDA ITEMS Chairman Good asked for any additional items for the agenda. There were none. r ~' ~ APPROVAL OF MINUTES Chairman Good called for consideration of the minutes of the March 6, 1991 meeting. Ms. Brigham requested a minor change. A motion was made by Ms. Brigham that the correction as stated. The motion was motion carried unanimously. minutes be approved with the seconded by Mr. Dennis. The REPORTS AIRPORT AUTHORITY COORDINATOR: Mr. Savage presented his monthly report to the Airport Authority. He announced that he has moved into his office located in a trailer at Peachtree city - Falcon Field. The phone number is 487-2225. He will be installing an answering machine in the near future. He explained that the city has had a change in the requirements for membership on an authority/commission. Previously the only requirement was that an applicant be a resident of Peachtree City. The new ordinance states the applicant must be a resident of Peachtree Citf for at least 6 months. The new ordinance also explains the dutles of the selection committee. Mr. Savage advised the Authoritf that Bell South Mobility conducted a meeting to discuss the new locatlon for a mobile telephone tower. Mr. Savage sent a letter to Mr. Doug Mitchell, president of Peachtree City Development Corp. to request that Mr. Mitchell encourage Bell South Mobility to up~rade services in the City. Mr. Savage stated that the proposed locatlon of the tower would not affect operations at Peachtree City - Falcon Field. The a~plication would also have to be reviewed by the FAA to insure there wll1 be no hazard to aircraft. r-: ~, r , ~ AIRPORT AUTHORITY April 3, 1991 Page 2 REPORTS (continued) AIRPORT AUTHORITY COORDINATOR: Mr. Savage went on to report that several peo~le had expressed an interest in building corporate T-hangers on the a1rport. Mr. Savage ~resented his monthly expense report to the Authority and concluded h1s monthly report. WILBUR SMITH AND ASSOCIATES: Chairman Good called u~on Mr. Smith to present the monthly report for Wilbur Smith and Assoc1ates. Mr. Smith reported that the final subgrade for the taxiway is nearly complete. Work on the shoulders is currently going on, however the contractor is not ready to proceed with seeding, but should be with in the next three weeks. May 27, 1991 is the estimated completion date. The FAA has flight checked the PAPI system and the radio control for the runway lights. Both are operational. ~ The design for the terminal ramp area is complete. The FAA has given , their verbal approval and official approval is anticipated in the near future. The estimated day to start construction is June 5, 1991. It will take approximately eight months to complete. The pre-application has been submitted to the FAA for the construction of security fence and AWOS. Mr. Smith presented the following invoices: VENDOR SERVICES APPROXIMATE AMOUNT $24,444.90 upon the condition Brigham seconded the Wilbur Smith & Assoc. Navaids Project A motion that the motion. was made by Mr. Amos to approve invoice Authority receive State funds. Ms. The motion passed unanimously. SERVICES APPROXIMATE AMOUNT VENDOR W. E. Pruett Wilbur Smith & Assoc. TCA Electrical Co. Paving & Runway Construction Project Administration Lighting $73,157.71 $16,854.75 $89,978.40 Mr. Smith explained that $9,000.00 of TCA's invoice was for upgrading to a four box PAPI and that amount would be the responsibility of the Authority. A motion was made by Mr. Amos that the invoices be accepted as presented and submitted to the FAA and the State Department of Transportation for reimbursement, 1n the amount of $146,419.00 and $8,779.61, respectively, and to approve the $9,000.00 for the four box PAPI. Ms. Brigham seconded the motion. The motion passed unanimously. AIRPORT AUTHORITY April 3, 1991 Page 3 WILBUR SMITH AND ASSOCIATES: (Continued) VENDOR SERVICES APPROXIMATE AMOUNT $61,480.88 Wilbur Smith & Assoc. Design Survey, Planning A motion was made by Mr. Dennis and seconded by Ms. Brigham to approve the invoices. The motion passed unanimously. Mr. Smith discussed a Five Year Capital Improvement Program Plan. Chairman Good explained that the FAA requested a Five Year Capital Improvement Plan be prepared for Peachtree City - Falcon Field so that the FAA can plan their funding needs. Chairman Good stressed that this plan's objective is to give the FAA a planning document, and also be useful to the Authority. The total ex~enditures are in excess of six million includes a m1d-field taxiway, a new terminal construction, a cart path system, security fencing farm. Chairman Good asked that all Authority members review the plan so that they may give their input. dollars. The plan building, hangar and a new fuel OLD AGENDA ITEMS 03-91-02 DEER CONTROL Chairman Good advised that six deer were collected and donated to the Atlanta Food Bank. This effort was paid for by the Airport Authority and Field Aircraft Atlanta. Chairman Good stated that it appears that the number of occurrences of deer on the runway have been reduced. The ap~lication for fencing has been Mr. Br1gham asked how lon~ it would fence and have the fence 1nstalled. Mr. Smith explained it would take 60 to 90 days to process the application and receive notification. It would take several months after notification, to design and construct the fence. Mr. Smith estimated that the fence could be installed in the Spring of 1992. submitted and is being processed. take to receive the grant for the NEW AGENDA ITEMS 04-91-01 EDO BUDGET Chairman Good ex~lained that the (EDO) is respons1ble for economic funding has been divided among the population as follows: Unincorporated Fayette County 50% Peachtree City 35% Fayetteville 10% Tyrone 5% Economic Development Organization growth in Fayette County. The EDO four primary sponsors according to ,-, AIRPORT AUTHORITY April 3, 1991 Page 4 04-91-01 EDO BUDGET (Continued) Peachtree City's portion of the budget is divided among The Peachtree City Airport Authority and the Peachtree city Development Authority. The Airport Authority's portion of the budget would be $18,200. Chairman Good called upon Mr. John Boothby to explain the budget. Mr. Boothby explained that the EDO budget was looked at closely by the EDO Board. A 10% increase from last year's budget was necessary. The increase is a result of the EDO's new requirement to pay rent to the Chamber of Commerce. In prior years the EDO has used the facility free of charge. The second major increase in the bud~et was the addition of the Red Carpet Tour. Previously this was pa~d for by the Chamber of Commerce. Mr. Boothby eX~lained that the Red Carpet Tour is a state wide annual event held to ~ntroduce industry to the state of Georgia. Having representatives of Fayette County at this event is essential to attract industry to our Community. Mr. Boothby stated that the three decreases in the budget were printing, office supplies and dues & subscriptions. Chairman Good stated the Airport Authority receives, from the Develo~ment Authority, a portion of the Hotel/Motel Tax and that money ~s put into a separate account to fund development & advertising. Chairman Good stated that this is where he anticipated the EDO's budget funding to come from and he was confident the funds are there but does not know the exact amount. Chairman Good said that if the Authority wanted to table the funding vote until Mr. Price could be there, it would be okay. Ms. Brigham asked if he was requesting a vote of confidence that the Authority wished to continue with the ~rogram, and that it was just a matter of finding out what our funding ~s. Chairman Good said yes. Ms. Brigham made a motion to accept the EDO budget as presented, subject to review by Mr. Blaine Price and to fund the Authority's portion of $18,200 subject to recei~t of the hotel/motel tax revenues. The motion was seconded by Mr. Denn~s. Mr. Amos commended Mr. Boothby on his diligent efforts and expressed appreciation for a job well done. The motion carried unanimously. ~ t r t . AIRPORT AUTHORITY April 3, 1991 Page 5 PCAA CODE OF ETHICS Mr. Rick Lindsey was present as the Airport Authority's Attorney. Mr. Lindsey presented to the Authority a Peachtree city Airport Authority Code of Ethics. He explained that the Airport Authority is a separate entity from The City of Peachtree City and as a result does not fall under the Peachtree Citr Code of Ethics. The Peachtree City Code of Ethics was rewritten w1th minor changes to specify Peachtree city Airport Authority. Chairman Good suggested the Authority members read and study the new Code of Ethics for approval at a latter date. Executive Session No Action Taken The Airport Authority meeting of April 3, 1991 adjourned at 8:30 PM. Dc&~ ~4~