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09-04-1991 Regular Meeting ,.-., MINUTES OF MEETING Peachtree city Airport Authority september 4, 1991 ~. The regular meeting of the Peachtree called to order by chairman David Good 1991 at 7:00 p.m. in the Peachtree City city Airport Authority was on Wednesday, September 4, Hall Council Chambers. Members present were: Dennis, Mr. Mike Amos. Chairman Good, Ms. viki Brigham, Mr. Blaine Price was absent. Mr. John others present were: The Airport Authority Coordinator, Mr. James Savage; Wilbur Smith and Associates representative, Mr. Steve Smith; the Airport Authority's Attorney, Mr. Doug Warner; the City Engineer, Mr. Barry Amos; and the recording secretary, Ms. Nancy Faillo. ANNOUNCEMENTS There were no announcements. ADDITIONAL AGENDA ITEMS ,..... , There were no additional agenda items. ~ APPROVAL OF MINUTES Chairman Good called for consideration for the minutes of and August 21, 1991. Chairman Good requested that Ms. motion to authorize the Chairman to sign the FAA's regulations, "subject to the attorney's perusal" to be "subject to the attorney's review." Au~ust 7 BrJ.gham's rules and changed to A motion was made by Mr. Amos that chan~e. The motion was seconded by unanJ.mously. the minutes be approved with the Mr. Dennis. The motion carried REPORTS AIRPORT AUTHORITY COORDINATOR: Chairman Good asked Mr. Savage to present his monthly report. Mr. Savage said that the Authority was being inspected by the Office of the Inspector General of the United States Department of Transportation (US DOT). Department officials asked questions concerning the AIP03, AIP04 and AIP05 projects. One such question concerned what justification was used to warrant the grant and how the authority derived the number of flight operations it has used in that justification. DOT officials have requested a review of the ~ Authority's documents and files. f"'"'i AIRPORT AUTHORITY September 4, 1991 Page 2 " f REPORTS continued Mr. Savage said at the last meeting that the Authority authorized Chairman Good to sign Supplement Agreement #9 with wilbur smith and Associates subject to review by Mr. Barry Amos and Mr. Doug warner, and asked if those reviews were complete. Mr. Warner answered "yes", and explained that with the time and materials type agreement, Wilbur Smith and Associates can come back to the Authority for additional funds. with a lump sum agreement the entire project must be completed for the price agreed on, regardless of actual costs. Mr. smith reassured the Authority that Wilbur smith and Associates is a reputable firm, which would not stop in the middle of a project. The company, he said, would finish the job. ,...., ~ wilbur smith and Associates: Chairman Good called upon Mr. smith to present the monthly report for Wilbur smith and Associates. Mr. smith reported that the NAVAID project was eighty (80) percent complete. He explained that work was suspended when the state ~laced a freeze on funds. The only thing lacking for this project 1S the location for access road leading into Non-Directional Beacon (NDB) site and some electrical connection work for the NDB and localizer. Mr. smith said that the AIP04 project will have its final inspection September 10, 1991. He said that the AIP05 project was advertised and the plan will be sent out to prospective contractors for review. He said that the AIP06 project is in bidding process and bids will be opened September 10, 1991. Mr. smith submitted the following invoices for the AIP04 project: f K VENDOR SERVICES AMOUNT $12,378.46 $41,263.89 Wilbur Smith & Assoc. W.E. Pruett Construction Admin & Testing Paving The FAA and State Department of Transportation reimbursement forms were prepared requesting $51,442 and $2,458.64 respectively. The reimbursement requests are more than the invoices presented because they also include work done by Mr. Savage that is eligible for reimbursement. Mr. Smith submitted the following invoice for the AIP05 project: VENDOR SERVICES AMOUNT $10,537.90 Wilbur smith & Assoc. Design Services r , ' AIRPORT AUTHORITY September 4, 1991 Page 3 REPORTS continued The FAA reimbursement form requested $11,204.00. The reimbursement request is more than the invoice presented because it also includes work done by Mr. Savage that is eligible for reimbursement. A motion was made by Ms. Brigham to approve the pay requests. The motion was seconded by Mr. Amos and passed unanimously. A motion was made by Mr. Dennis to adjourn. The motion was seconded by Ms. Brigham and passed unanimously. The meeting adjourned at 7:40 p.m. ~ [ ) C-/oo CHAIRMAN