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01-08-1992 Regular Meeting t~___m- -- ~, t" r t: f PEACHTREE CITY AIRPORT AUTHORITY MINUTES OF MEETING January 8, 1992 The regular monthly meeting of the Peachtree city Airport Authority was held in the City Hall Council Chambers at 7:05 PM on January 8, 1992. Those members present were Mr. David Good, Ms. Viki Brigham, Mr. Mike Amos, Mr. Blaine Price and Mr. John Dennis. Also attending the meeting were Mr. Doug Warner, the authority attorney; Mr. Steve Smith, . Wilbur Smith and Associates; Mr. Jim Savage, airport authority coordinator; Mr. Barry Amos, the city engineer; and Ms. Gail Rosales the recording secretary. APPROVAL OF MINUTES The minutes for review. unanimously of the regular meeting for December 4, 1991 A motion was made by Mr. Amos, seconded by adopted to approve the minutes as presented. were available Mr. Dennis and The minutes of the special called meeting of December 4, 1991 were available for review. A motion was made by Mr. Amos, seconded by Mr. Price and unanimously adopted to approve the minutes as presented. REPORTS Airport Authority Coordinator Mr. Savage reported that: * The insurance consultant agreed to have proposals and recommendations ready at the next meeting in February; * Eastern Fuels has delivered fuel contracts to the airport authority for consideration; * Megohm testing was done on the taxiway and the PAPI lighting systems were found to be unsatisfactory. The contractor was told to correct the problems before the 2-1/2% retainage will be released. The seal-coating for parts of the taxiway has been completed as part of the AIP 04 project. The punch-list, however, has not been completed. After February 15th, Mr. Sava~e will recommend the authority use the contractor's retainage to finlsh what is not done. Mr. Savage says that a notice should be sent to the contractor with this notification after the attorney has had a chance to review it. Mr. Warner su~gested an official, written notice be sent with a deadline, instructlng the contractor to complete the work on the punch list. Mr. Dennis asked if the unfinished work would have to be re-bid. Mr. Smith said he did not think it would because it was a small amount of work, but he would research it and consult with the attorney and let the authority know. f"'"'\ t; l Page 2 Airport Authority January 8, 1992 REPORTS continued The Fayette County Water System has asked that one gate of the airport perimeter fencing be moved to the northeast corner of the air~ort. The County intends to build a holding pond on the remaining port1on of the county property sometime this year. The Atlanta Regional Commission (ARC) reports that it is recommending Peachtree City/Falcon Field be designated to accommodate the traffic overflow that may occur during the 1996 Olympics. Mr. Savage heard there was a possibility of funding to help achieve this. Mr. Steve smith said he believed this should be noted in the FAA pre-application justification section to qualify for funding. Mr. Savage will follow up on this project. Mr. Savage reported that Mr. Jim Price and Mr. Bob Price, members of the Golden Age Key Club, approached him about the club helping with the rededication of the airport or with an annual fly-in. Mr. Jim Price will bring a proposal to the next meeting for the authority to consider. Mr. Savage reminded the authority Airports Council (MAAC) meeting will four would be attending. Mr. Bill Tutor, the assistant airport Airport, invited Mr. Good and Mr. Savage his airport. The T-hangers were built by Georgia. that the Metropolitan Atlanta be January 10th. He verified that manager to look Pasco, a of Dekalb Peachtree at the T-hangers at company in Columbus, wilbur smith & Associates: Mr. steve Smith reported that the AlP 05 project was begun about mid- December. Construction is slow due to poor weather conditions. The AlP 06 fencing project is approximately 50% completed. Approximately 1,700 linear feet of fencing had been installed. Mr. smith presented two invoice packages and the accompanying FAA reimbursements. The first invoice was for the AlP 05 project for $10,760.72 to Wilbur smith and Associates. It includes the airport coordinator's expenses and $34,228.33 to Oakview Construction, along with the accompanying FAA reimbursements. The second invoice for the AlP 06 project was $9,129.72 to Wilbur smith and Associates. It includes the coordinator's expenses and $70,164.62 to Allied Fence Company, along with the accompanying FAA reimbursements. A motion was made by Mr. Price, seconded by Mr. Dennis and unanimously adopted to approve the two invoices as presented. Page 3 Airport Authority January 8, 1992 REPORTS continued A pre-application for a new project has been prepared. Tentatively designated AlP 07, it would include additional apron work and a mid-field taxiway. The authority should present the pre-application asking for $800,000 from FAA and $40,000 from the state. Mr. Good asked Mr. Savage and Mr. Smith to check on the possibility of getting the AWOS and additional ramp space funded through this pre-application. A motion was made by Ms. Brigham, seconded by Mr. Price and unanimously adopted to submit the pre-application for a mid-field taxiway, an AWOS system and the ramp area as presented. OLD AGENDA ITEMS 91-12-01 Consider bids for navigational aids equipment and services: There were three items not covered under the bid awarded to Jaco Electric. They were noted as schedules A, C, and D. The Georgia Department of Transportation (GA DOT) agreed that the authority should re-bid the three remaining schedules. They were rebid on January 7, 1992, and the authority received several responsive bids. The three schedules include: A: To install a localizer/Distance Measuring Equipment (DME). C: To clear, grub, and complete the site work for the non- directional beacon (NDB). D: To install the NDB equipment. The apparent low bidders were: Schedule A: Airport Systems International Schedule C: Asphalt Contractors, Inc. Schedule D: Electrical Enterprises less amendments for new bid price of $270,000.00 30,881.20 28,915.00 434.50 28,480.50 The (GA DOT) notified Mr. Savage the authority could accept the bids as amended since it was within the total price allowed. It is the recommendation of staff and the state Intermodal Programs that the authority accept the above amended. Staff also recommends that the authority chairman to sign all contracts and documents necessary the construction of these navigational aids with conditions: department of listed bids as authorize the to proceed with the following Page 4 Airport Authority January 8, 1992 OLD AGENDA ITEMS continued 1. The banks approve the additional loans necessary to finance the authority's portion of the construction costs. 2. A review of the bid documents and references provided by the bidders is conducted by Wilbur smith and Associates and found to be in order. 3. All contracts or other legal documents are to be reviewed and approved by the authority attorney prior to implementation. A motion was made by Mr. Dennis, seconded by Mr. Price and unanimously adopted to approve the airport bid for the projects with the conditions as recommended by the airport authority coordinator and authorize the chairman to sign all contracts and documents necessary. NEW AGENDA ITEMS 92-01-01 Elections of Chairman and Secretary/Treasurer: Chairman Good announced that it was time, according to the authority's charter, to elect officers for 1992. Mr. Amos nominated Mr. David Good as chairman and Mr. Blaine Price as Secretary/Treasurer for 1992. This nomination was seconded by Mr. Dennis and unanimously adopted. 92-01-02 Consider holding informational meetings for airport tenants: A discussion was held on how to keep the airport tenants informed of authority actions. The general consensus of the members is that the tenants at the airport are aware of the monthly airport authority meetings. The members say that if there is anything in particular the tenants are interested in, they will attend. Chairman Good asked however, that the authority consider holding at least one brief informational meeting at the main hanger at the airport. Chairman Good asked Mr. Savage to make the necessary arrangements and verify accommodations. He asked Mr. Savage to make sure invitations were extended to all airport users and any interested citizens. A motion was made by Mr. Price, seconded by Ms. Brigham and unanimously adopted to hold a public informational meeting on February 8, 1992 at 9:00 AM at the main hanger at the airport. A motion was made by unanimously adopted to lawsuits. Chairman Good, reconvene into seconded by Mr. Price and executive session to discuss ~, r--. , E_ ; EXECUTIVE SESSION No action was taken during the further business to discuss, the Attest: q.4l ~04 Page 5 Airport Authority January 8, 1992 executive session. There being no meeting was adjourned at 7:40 PM. Prf:/ uP c/ DaVl Good, Chalrman