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03-04-1992 Regular Meeting PEACHTREE CITY AIRPORT AUTHORITY " MINUTES OF MEETING March 4, 1992 The regular monthly meeting of the Peachtree City Airport Authority was held in the City Hall Council Chambers at 7:04 PM on March 4, 1992. Those members present were Mr. David Good, Ms. viki Brigham, Mr. Mike Amos, Mr. Blaine Price and Mr. John Dennis. Also attending the meeting were Mr. Doug Warner, the authoritv attorney; Mr. Steve Smith, Wilbur Smith and Associates; Mr. J~m Savage, Airport Authority Coordinator; Mr. Barry Amos, the City Engineer; and Ms. Gail Rosales the recording secretary. APPROVAL OF MINUTES ,-, b , ~' The minutes of the regular meeting of January 8, available for review. A motion was made by Mr. Amos, Mr. Dennis and unanimously adopted to approve the presented. The minutes of the regular meeting of Februarv 5, 1992 were available for review. Mr. Price asked that the m~nutes be changed to reflect comments on the life insurance premium that will be paid by the Airport Authority. On page 5, paragraph 3, line 3, the minutes should read: ". . . all documents contingent on the authority's attorney determining the legality of the hotel/motel tax use and the pavrnent of the premium by the authority for the life insurance pol~cy on the Chairman." A motion was made by Mr. Dennis, seconded by Ms. Brigham and unanimously adopted to approve the minutes with the changes as noted. 1992 were seconded by minutes as The minutes of the special called meeting of February 19, 1992 were available for review. A motion was made by Mr. Price, seconded by Ms. Brigham and unanimously adopted to approve the minutes as presented. REPORTS Airport Authority Coordinator: Mr. Savage reported that: Mr. Sam Smith, of Hawksley Bell, a subcontractor doing work for the Atlanta Regional Commission (ARC) contacted Mr. Sava~e to say that that the report on the interview that was conducted ~n Dec. 1992 was finished. He asked Mr. Savage to review the re~ort and make corrections. Mr. Savage and Ms. Brigham reviewed ~t and made the necessary changes. The loan closing with Peachtree National Bank was completed and the proceeds were deposited in Capital Improvement Accounts. r-: l , t f Page 2 Airport Authority March 4, 1992 REPORTS continued A meeting was held with W.E. Pruett on February 14 to discuss his contract and the unfinished work at the airport. This meeting followed a letter of December 13, 1991 to W.E. Pruett from steve smith that addressed the number of rain days due Mr. Pruett and showed Mr. Smith's calculations on liquidated damages. Mr. Pruett asked the Authority to consider the situation that caused this problem. His grassing contractor filed for bankruptcy and failed to complete the ~rassing work. There was also excessive rain and the subsoil cond1tions under the old runway were worse than anticipated. Mr. Sava~e and Mr. smith both explanat10n for some of the would be appropriate. Mr. $9,450.00 should be retained $7,000.00 in retainage, until felt that the contractor had a valid delays, and that a partial payment smith added that in his opinion, for li9uidated damages, plus the the job 1S completed. Mr. Price disagreed with the recommendation. He said that when he signs a contract, the contract is considered binding regardless of any unusual circumstances. He felt that if Mr. Pruett had been having ~roblems, he should have come to the Authority to explain any ant1cipated delays or problems he was having. Mr. Warner recommended the Authority postpone any decision until the grassing is completed. The Authority could then consider whether to keep the entire retainage or only a partial amount. A motion was made unanimously adopted to see if work gets by Mr. Good, seconded to table the discussion completed. by Ms. Brigham and until the next meeting Mr. Savage reported that he had run an advertisement in the paper for one day for the personnel positions that were anticipated. The ad was then canceled until the contract negotiations with Field Aircraft Atlanta were completed. Mr. Savage said that for that one day run, he gave out 150 applications, and received over 60 back. Wilbur Smith & Associates: Mr. steve Smith reported that the NAV-AIDS project was well. Most contractors are waitin~ on deliver~ of There is no pay request for this proJect at this t1me. progressing equipment. Page 3 Airport Authority March 4, 1992 REPORTS continued Regarding the AlP 06 project (Fencing), the chain approximately 80 percent complete. The wood fence percent complete. There will be a delay in finishing project until the apron project is complete. link is the fence is about 40 fencing Mr. smith presented reimbursements forms. Smith and Associates. expenses and $22,572.15 is for $25,357.00. one invoice package and the accompanyin~ FAA The invoice was for $2,702.50 to W1lbur It includes the airport coordinator's to Allied Fence Company. Total pay request A motion was made by Ms. Brigham, seconded by Mr. Dennis and unanimously adopted to approve the invoices as presented. Regarding the AlP 05 project (apron), it was discovered that there was excessive top soil at the project site. Mr. Smith asked what the Authority wished to do with it. He said it could be taken off- site, or placed somewhere else on the airport. The soil is being tested to verify that it is indeed top soil. The contractor has requested additional compensation for having to move this extra soil. Mr. Smith agreed that this was additional work not covered in the contract and he requested written quotes for the work. The first submittal was rejected but the second was approved. Mr. Smith felt that the FAA would agree to this change. The cost of moving the soil will be an additional $2.75 a cubic ~ard for that soil which was previously moved. Ms. Brigham asked 1f the soil could be sold. Mr. Smith said that it could, provided the proceeds went back into Airport operations. A change order will be issued to be signed by the Authority, FAA and the contractor. A motion was made by Ms. Brigham, seconded by Mr. Dennis and unanimously adopted to approve the change order for Oakview Construction for the removal of the soil from the project site and to stockpile it elsewhere on site; to advertise and sell the top soil; and to authorize the Chairman to sign the documents as necessary, subject to review by the FAA and attorney. An invoice package for the AlP 05 project was presented for $18,403.50 to Wilbur Smith and Associates. It included the coordinator's expenses and $45,515.21 to Oakview Construction, along with the accompanying FAA reimbursements forms. Total pay request is for $62,922.00. A motion was made by Mr. price, seconded by Mr. Amos and unanimously adopted to approve the invoices as presented. r--'t , Page 4 Airport Authority March 4, 1992 NEW AGENDA ITEMS 92-03-01 Consider resolution to join GMA's workers compensation insurance fund. The Georgia Municipal Association to pass a resolution committing it program. A motion was made by Ms. Brigham, seconded by Mr. Amos and unanimously adopted to approve the resolution to ~oin the GMA workers compensation program. It will become effect1ve March 16, 1992. (GMA) has required the Authority to join the workers compensation 92-03-02 Consider through-the-fence agreement with David M. Good (The Toy Box): Mr. Good removed himself from the discussion and voting. The attorney for the Authority, Mr. Warner, stated that Mr. Good has ap~lied for a through-the-fence agreement for his property which 1S adjacent to the airport on Echo Court. It is a 1.93-acre tract, and Mr. Good proposes to build a hanger/ office facility on the property. Mr. Warner said exactly the same The fee schedule the president of building. Mr. Amos said he had been ap~roached by several people who asked if this would be a conflict of 1nterest for Mr. Good. They felt that Mr. Good might be in direct competition with the Authority if the Authority takes over the FBO operation. that the as all would Voxcom, through-the-fence agreement the other through-the fence be 2% of all gross revenues. the company that will be would be operations. Mr. Good is leasing the Mr. Warner was consulted and he determined there was no conflict of interest. Mr. Warner stated that Mr. Good has owned this property for several years and has previously owned hangers at the airport where he kept two planes and paid the fees like other tenants. Mr. Warner also informed the Authority that they could not place restrictions or deny access to companies that may wish to be competitive. Mr. Warner recommended that Mr. Price, as Secretary/Treasurer for the Authority, be the one to sign any documents relating to this matter. A motion was made by Mr. Amos, seconded by Ms. Brigham unanimously adopted to approve the through-the-fence agreement Mr. Good for the Toy Box as submitted. Mr. Good abstained voting. and with from n Page 5 Airport Authority March 4, 1992 NEW AGENDA ITEMS continued 92-03-03 Selection of member to serve on Commissions, Authorities, and rules: the Mayor's Committee for Boards, for attendance A memo was sent to the Chairman from Mayor Lenox concerning attendance rules for all Commissions, Boards, and Authorities. Mayor Lenox would like to form a committee to study concerns, problems or suggestions concerning the attendance rules. It is to be comprised of a member from each of the Authorities, Boards and Commissions. Chairman Good asked if anyone would like to volunteer for this assignment. Ms. Brigham agreed to be the designated member. Mr. Savage is to advise the Mayor's secretary of the member assigned to this committee. 92-03-04 Consider a waterline contract with Oakview Construction: A proposal for an additional contract with Oakview Construction for the installation of a waterline and a fire hydrants was presented. Mr. Savage ~ave a copy of the contract to the authority for their review. ThlS waterline project is reguired by the City but is not elegible for FAA funding. The waterllne will run from Dividend Drive up to the new T-hanger and fuel farm, to provide fire hydrants in the immediate area. The proposed contract is for $25,831.20. The authority had previously authorized the Chairman to borrow funds for the project, but not to sign the contract. A motion was made by unanimously adopted to Construction to install Mr. Price, approve a waterline seconded by Mr. Dennis and the contract with Oakview and fire hydrants. The Chairman made a motion discuss lease negotiations. and was unanimously approved. to recess to Executive Session to The motion was seconded by Mr. Price, EXECUTIVE SESSION No action was taken during the executive session. There being no further business to discuss, the meeting was adjourned at :20 PM. Davl Attest:~ ~ C ail..'_./