05-06-1992 Regular Meeting
Peachtree City Airport Authority
Minutes of Meeting
May 6, 1992
The re9ular monthly meetin9 of the Peachtree city Airport
Author1ty was held in the C1ty Hall Council Chamber on May 6,
1992, at 7:00 p.m. Those present were Mr. David Good, Ms.
viki Brigham, Mr. Mike Amos, Mr. John Dennis, and Mr. Blaine
Price. Also attending the meetin9 were Mr. Doug Warner, the
Airport Authority Attorney; Mr. J1m Savage, Airport Manager;
Mr. Steve Smith, Wilbur smith and Associates; Mr. W. E.
Pruett, W. E. Pruett Co., Inc., Mr. Colin Halterman, Director
of Public Services; and Mrs. Pam Collins, the recording
secretary.
ANNOUNCEMENTS
There were no announcements.
ADDITIONAL AGENDA ITEMS
Mr. Good requested that the following items be added to the
agenda:
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Consider authorizing changes in
the relocated T-Hangar and
Fa~ette County Water System
ma1ntaining that waterline.
92-05-04 Consider a Memorandum of Understanding between the
Equitable and PTC Airport Authority concerning an
easement for the installation of the ODALS.
the waterline to
consider granting
an easement for
92-05-03
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92-05-05 Consider paying attorney's fees.
APPROVAL OF MINUTES
The minutes of the regular meeting of April 9, 1992, were
available for review. A motion that the minutes be approved
with one correction was made by Ms. Brigham. Mr. Dennis
seconded the motion; the motion passed unanimously.
REPORTS
Airport Manager:
Mr. Savage reported that:
On Saturday, May 9, the Georgia Yellow
Georgia Chapter of the Short Wing Piper
ins at Peachtree City Falcon Field.
Jacket Club and the
Club will host fly-
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Airport Authority Minutes
May 6, 1992
The installation of the non-directional beacon at Brooks,
Geor~ia is well under way. The frequency will be 316 Khz,
and lt should be operational shortly.
The equipment for the localizer DME installation has been
delivered to the site, and Airport Systems International, the
contractor who is su~plying the e9Uipment and will be doing
the installation, antlcipates startlng Monday, May 18.
Also, installation of the approach lights is anticipated to
begin May 18.
Oakview Construction Company is working up a bid price on the
construction of the containment area for a new fuel farm.
Mr. Savage requested that the company prepare a bid to
compare with the price quoted from Eastern Aviation.
Wilbur Smith and Associates
Mr. Steve Smith reported:
AlP 05 -- During the last 30 days there has been some
progress made. The total project i~ approximately 20 percent
complete. Work efforts contlnue ln Work Area #1, where
Oakview Construction will continue grading and drainage work.
AlP 06 -- The project
Smith had inspected all
Allied Fence had done an
is about 90 percent complete. Mr.
the fences May 6, and reported that
excellent job.
The following invoices were submitted:
AlP 05 Project:
Wilbur Smith & Assoc.
for inspection & testing
construction administration
Oakview Construction Co.
Also includes:
FAA Request
GA DOT reimbursement re9Uest
Project administration tlme by
included in the requests.
$ 21,075.01
$102,774.95
$118,852.00
$ 5,652.62
the Airport Manager was
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Airport Authority Meeting
May 6, 1992
AlP 06 Project:
Allied Fence Co.
Also includes:
FAA request
GA DOT reimbursement request
These requests also include reimbursement
Manager's administrative time.
$ 13,659.20
$13,129.00
$ 751. 25
for the Airport
Additionally, Oakview Construction submitted
invoice for $10,651.50 for part of the work it
the waterline on Dividend Drive across from
to the property.
a Non-AlP
has done on
the access road
A motion to authorize the Chairman to sign
paperwork to submit these applications to the
Mr. Price and seconded by Mr. Amos. The
unanimously.
the necessary
FAA was made by
motion passed
OLD AGENDA ITEMS
92-04-01
Consider final pay
Inc., for completion
handled in Executive
request from W. E. Pruett Co.,
of AlP 04 contract -- to be
Session.
NEW AGENDA ITEMS
92-05-01
Ms. Brigham
draft a new
Authorities.
The new draft says:
reported on the Mayor's Committee to
attendance policy for Commissions and
1. In the event an Authority or Commission
Chairperson cancels a meeting because there is
no business, attendance at the cancelled
meeting is recorded as 100 percent.
2. If with due notice a meeting is postponed, the
newly scheduled meeting becomes the regular
one. This would be true regardless of the
reason the original meeting was rescheduled.
3. Should a meeting be cancelled for lack of a
quorum, those present would be counted as
present even though the body takes no official
action.
4. The attendance at all meetings shall be made
part of the minutes of that meeting. Each
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Airport Authority Minutes
May 22, 1992
commission or authority chairperson shall be
provided a grid-like form that lists each
member's attendance record on a rolling 12
month basis. This report will be filed monthly
and made part of the group's minutes.
When a member has missed three consecutive
meetings or 20 percent of the group's meetings
in the past 12 months of service, the
chairperson shall notify the mayor and the
member that he/she has violated the City's
attendance policy for commissions and
authorities. Upon receiving notification, the
mayor shall interview the member to determine
what course of action to take. The mayor may
dismiss the authority or commission member or
the mayor may choose to allow the member to
continue his/her service. A commission or
authority chairperson may note the
circumstances of the member's absence on the
official chart, but the chairman may not excuse
or unexcuse absences.
92-05-02 Mr. John Dennis made the following report on the
status of the remote FAA communication
installation:
The current method to get an Instrument Flight Rule
(IFR) clearance is very cumbersome at best. Debbie
Dennis at the Regional Office and Jeff Weaver at
the Atlanta Tower have been working on a plan to
move one of the Atlanta Approach Control
frequencies to a tower or location somewhere on the
souths ide of Atlanta that will enable aircraft on
the ground in Peachtree City to talk directly to
the Atlanta Approach Control. Last week Mrs.
Dennis and Mr. Weaver did a test on an FAA tower
near Fayetteville and south of Peachtree City. The
result of this test is that the FAA will relocate
119.8 Mhz, which is the Atlanta Approach Control
Frequency, to that tower south of Fayetteville by
August 1, 1992. This should enable Atlanta
Approach Control to talk to aircraft on the ground
at the Peachtree City-Falcon Field Airport, Henry
County Airport, Griffin Airport, and Newnan Airport
on that frequency. The FAA has been working on
this project for more than a year.
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Airport Authority Meeting
May 6, 1992
Mr. Savage thanked Mr. Jack Berry and Associates
for prov1ding one of the aircraft for Mr. Savage
to fly to test the frequencies. He also thanked
Debbie Dennis who took Mr. Weaver in her airplane
and flew to Newnan to test on the ground in Newnan
and in Peachtree City. The tests went quite well.
Mr. Good suggested that Mr. Savage send a thank-
you note to Jack Berry and Debb1e Dennis for all
their help.
92-05-03 Mr. Savage reported the following on the Waterline
construction:
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At the last Authority meeting, Mr. Savage presented
information about the installation of the
waterline: a backflow preventor would have to be
installed at a cost of ~8,400 for the equipment
plus installation. In addition, Mr. Savage said
that he would state the case to the Fayette County
Water Committee April 21. He appeared before the
Committee but was unsuccessful 1n getting any
relief in the price or the installation of the
backflow preventor unless the Authority agreed to
make some changes in the installation of the
system. In discussing it with the Committee, an
agreement was reached that if the Authority were to
take the line straight down the right of way that
connects Dividend Drive to the T-Hangar area and
were to install a 3/4 inch water meter at the end
to provide garden hose type water supply into the
hangar area, dropping the requirement for a
backflow preventor. To make that change required
some coordination with the city; Mr. Savage and
Chief Gerald Reed have hammered out an equ1table
solution to that effect. In addition Fayette
County Water System will accept maintenance of that
line as a County water line providing the Authority
provides an easement along the right-of-way for
access to the line.
After some discussion, Mr. Price made the following
motion:
That the chairman be authorized to negotiate a
contract modification with Oakview Construction to
install a water line, fire hydrants and a 3/4 inch
water meter to run from Dividend Drive for some
950 feet to the new T-Hangar area as outlined in a
letter to Fire Chief Gerald Reed, prepared by
Airport Manager James H. Savage and attached
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Airport Authority Meeting
May 6, 1992
hereto. This motion also authorizes the chairman
to grant the Fayette County Water System an
easement along that waterline for access and
maintenance of that line. The estimated price is
$21,787.60, however, the total price shall not
exceed the original bid price of $25,831.20.
92-05-04 Consideration of a Memorandum of
concerning an ODALS easement.
Mr. Savage approached Mr. Jerry Peterson and Mr. Ed
Riggins, Peachtree City Development Corp.
representatives, to discuss acquiring an easement
for the purpose of installing three of the five
ap~roach lights on the property. One would be
adJacent to the access road that currently runs to
the Sewage Treatment Plant, the other two would be
on the southeast side of the CSX Railroad and fall
into an area that is a relatively large tract of
land that PC DC will eventually develop into an
industrial site. Mr. Savage and the PC DC
representatives had several sessions to discuss
options. A Memorandum of Understanding outlines
the agreement between the Airport Authority and
PCDC. Essentially it allows the Airport Authority
to have an easement to the property on which we
need to build the approach lights. It also would
give us the right to have road access depending on
how the pro~erty is developed. The Authority would
agree to adJust the tower heights and/or move the
power sources to those lights as the property is
developed. For those rights, the Airport Authority
would agree to grant Equitable space in the future
Aviation Center (200 sq. ft.) that it could use
for lobby display, information booth, or however
the com~any saw f~t for commercial, residential, or
industr~al development of the city.
Understanding
Ms. Brigham made the following motion:
"I move we authorize the Chairman to sign an
agreement whereby we receive an easement from The
Equitable in return for certain considerations
which are outlined in this Memorandum of
Understanding dated May 6, 1992."
Mr. Price seconded the motion; the motion passed
unanimously. (Copy of the Memorandum of
Understand~ng is attached.)
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Airport Authority Meeting
May 6, 1992
92-05-05 Consider paying attorney's fees of $8,397.00, which
covers the period from 9-4-91 through 4-21-92.
Items covered concern work with Field Aircraft on
acquiring a 100' easement for relocation of a
taxiway, contracts with Oakview Construction,
activity with the Economic Development Authority
regarding legislation and attendance at their
meetin~s, review assurances that we have had to
make w~th respect to FAA grants, time associated
with the lease negotiations, and actual writin~ of
the lease that we are contemplating with F~eld
Aircraft, work preparing documentation associated
with our borrowing from Peachtree National Bank,
and related background work associated with that
borrowing, and the agreements with the Develo~ment
Authority and the City Council, and also some ~tems
associated with the acquisition of the NDB site.
Total of 92.5 hours of work at the billing rate of
$90/hour in addition to car costs with the NDB
condemnation and recording costs of the Field
Aircraft Quick Claim Deed.
Mr. Amos moved to approve
fees. Mr. Price seconded
motion passed unanimously.
Mr. Good moved to recess and reconvene to Executive Session
to discuss an attorney-client communication item. Mr. Amos
seconded the motion; the motion passed unanimously.
payment of Attorney's
the motion, and the
EXECUTIVE SESSION
A motion was made by Mr. Price and seconded by Mr. Good
concerning final payment to W. E. Pruett Co., Inc., for AlP
3-13-0146-04. A substitute motion was made by Mr. Amos to
approve final payment for AlP 3-13-0146-04 of $33,700 to W.
E. Pruett Co., Inc. Mr. Dennis seconded the motion, and the
motion was passed with a vote of 4 to 1.
A motion was made by Mr. Good to consider final payment to T.
C. A. Electrical Contractors, Inc., for AlP 3-13-0146-04 of
$7,967.55. The motion was seconded by Mr. Dennis, and the
motion passed unanimously.
A motion was made by Ms. Brigham to consider relocation and
upgrade of the Airport Authority's T-Hangar. The motion was
seconded by Mr. Dennis, and the motion passed unanimously.
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Airport Authority Meeting
May 6, 1992
A motion was made
Price, and passed
p.m.
f('~
Attested
by Mr. Good to adjourn, seconded by Mr.
unanimously. The me~j:u:n~t ,,"
Dav~d . ood, Cha~rman
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by: