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05-06-1992 Regular Meeting Peachtree City Airport Authority Minutes of Meeting May 6, 1992 The re9ular monthly meetin9 of the Peachtree city Airport Author1ty was held in the C1ty Hall Council Chamber on May 6, 1992, at 7:00 p.m. Those present were Mr. David Good, Ms. viki Brigham, Mr. Mike Amos, Mr. John Dennis, and Mr. Blaine Price. Also attending the meetin9 were Mr. Doug Warner, the Airport Authority Attorney; Mr. J1m Savage, Airport Manager; Mr. Steve Smith, Wilbur smith and Associates; Mr. W. E. Pruett, W. E. Pruett Co., Inc., Mr. Colin Halterman, Director of Public Services; and Mrs. Pam Collins, the recording secretary. ANNOUNCEMENTS There were no announcements. ADDITIONAL AGENDA ITEMS Mr. Good requested that the following items be added to the agenda: ,..... '.- .> k Consider authorizing changes in the relocated T-Hangar and Fa~ette County Water System ma1ntaining that waterline. 92-05-04 Consider a Memorandum of Understanding between the Equitable and PTC Airport Authority concerning an easement for the installation of the ODALS. the waterline to consider granting an easement for 92-05-03 r< .. ~ 92-05-05 Consider paying attorney's fees. APPROVAL OF MINUTES The minutes of the regular meeting of April 9, 1992, were available for review. A motion that the minutes be approved with one correction was made by Ms. Brigham. Mr. Dennis seconded the motion; the motion passed unanimously. REPORTS Airport Manager: Mr. Savage reported that: On Saturday, May 9, the Georgia Yellow Georgia Chapter of the Short Wing Piper ins at Peachtree City Falcon Field. Jacket Club and the Club will host fly- ,...- ~..._._,-....~_.~-~-~-".._._,---~-_.__...~_.._,-"'----._.._.-...~._.._----.--_......._~-----_._----.._,,----_._..--.._.._.--,--.--- . Page 2 Airport Authority Minutes May 6, 1992 The installation of the non-directional beacon at Brooks, Geor~ia is well under way. The frequency will be 316 Khz, and lt should be operational shortly. The equipment for the localizer DME installation has been delivered to the site, and Airport Systems International, the contractor who is su~plying the e9Uipment and will be doing the installation, antlcipates startlng Monday, May 18. Also, installation of the approach lights is anticipated to begin May 18. Oakview Construction Company is working up a bid price on the construction of the containment area for a new fuel farm. Mr. Savage requested that the company prepare a bid to compare with the price quoted from Eastern Aviation. Wilbur Smith and Associates Mr. Steve Smith reported: AlP 05 -- During the last 30 days there has been some progress made. The total project i~ approximately 20 percent complete. Work efforts contlnue ln Work Area #1, where Oakview Construction will continue grading and drainage work. AlP 06 -- The project Smith had inspected all Allied Fence had done an is about 90 percent complete. Mr. the fences May 6, and reported that excellent job. The following invoices were submitted: AlP 05 Project: Wilbur Smith & Assoc. for inspection & testing construction administration Oakview Construction Co. Also includes: FAA Request GA DOT reimbursement re9Uest Project administration tlme by included in the requests. $ 21,075.01 $102,774.95 $118,852.00 $ 5,652.62 the Airport Manager was I Page 3 Airport Authority Meeting May 6, 1992 AlP 06 Project: Allied Fence Co. Also includes: FAA request GA DOT reimbursement request These requests also include reimbursement Manager's administrative time. $ 13,659.20 $13,129.00 $ 751. 25 for the Airport Additionally, Oakview Construction submitted invoice for $10,651.50 for part of the work it the waterline on Dividend Drive across from to the property. a Non-AlP has done on the access road A motion to authorize the Chairman to sign paperwork to submit these applications to the Mr. Price and seconded by Mr. Amos. The unanimously. the necessary FAA was made by motion passed OLD AGENDA ITEMS 92-04-01 Consider final pay Inc., for completion handled in Executive request from W. E. Pruett Co., of AlP 04 contract -- to be Session. NEW AGENDA ITEMS 92-05-01 Ms. Brigham draft a new Authorities. The new draft says: reported on the Mayor's Committee to attendance policy for Commissions and 1. In the event an Authority or Commission Chairperson cancels a meeting because there is no business, attendance at the cancelled meeting is recorded as 100 percent. 2. If with due notice a meeting is postponed, the newly scheduled meeting becomes the regular one. This would be true regardless of the reason the original meeting was rescheduled. 3. Should a meeting be cancelled for lack of a quorum, those present would be counted as present even though the body takes no official action. 4. The attendance at all meetings shall be made part of the minutes of that meeting. Each Page 4 Airport Authority Minutes May 22, 1992 commission or authority chairperson shall be provided a grid-like form that lists each member's attendance record on a rolling 12 month basis. This report will be filed monthly and made part of the group's minutes. When a member has missed three consecutive meetings or 20 percent of the group's meetings in the past 12 months of service, the chairperson shall notify the mayor and the member that he/she has violated the City's attendance policy for commissions and authorities. Upon receiving notification, the mayor shall interview the member to determine what course of action to take. The mayor may dismiss the authority or commission member or the mayor may choose to allow the member to continue his/her service. A commission or authority chairperson may note the circumstances of the member's absence on the official chart, but the chairman may not excuse or unexcuse absences. 92-05-02 Mr. John Dennis made the following report on the status of the remote FAA communication installation: The current method to get an Instrument Flight Rule (IFR) clearance is very cumbersome at best. Debbie Dennis at the Regional Office and Jeff Weaver at the Atlanta Tower have been working on a plan to move one of the Atlanta Approach Control frequencies to a tower or location somewhere on the souths ide of Atlanta that will enable aircraft on the ground in Peachtree City to talk directly to the Atlanta Approach Control. Last week Mrs. Dennis and Mr. Weaver did a test on an FAA tower near Fayetteville and south of Peachtree City. The result of this test is that the FAA will relocate 119.8 Mhz, which is the Atlanta Approach Control Frequency, to that tower south of Fayetteville by August 1, 1992. This should enable Atlanta Approach Control to talk to aircraft on the ground at the Peachtree City-Falcon Field Airport, Henry County Airport, Griffin Airport, and Newnan Airport on that frequency. The FAA has been working on this project for more than a year. ,-, . 'e " ie Page 5 Airport Authority Meeting May 6, 1992 Mr. Savage thanked Mr. Jack Berry and Associates for prov1ding one of the aircraft for Mr. Savage to fly to test the frequencies. He also thanked Debbie Dennis who took Mr. Weaver in her airplane and flew to Newnan to test on the ground in Newnan and in Peachtree City. The tests went quite well. Mr. Good suggested that Mr. Savage send a thank- you note to Jack Berry and Debb1e Dennis for all their help. 92-05-03 Mr. Savage reported the following on the Waterline construction: ~ ~ , II: , At the last Authority meeting, Mr. Savage presented information about the installation of the waterline: a backflow preventor would have to be installed at a cost of ~8,400 for the equipment plus installation. In addition, Mr. Savage said that he would state the case to the Fayette County Water Committee April 21. He appeared before the Committee but was unsuccessful 1n getting any relief in the price or the installation of the backflow preventor unless the Authority agreed to make some changes in the installation of the system. In discussing it with the Committee, an agreement was reached that if the Authority were to take the line straight down the right of way that connects Dividend Drive to the T-Hangar area and were to install a 3/4 inch water meter at the end to provide garden hose type water supply into the hangar area, dropping the requirement for a backflow preventor. To make that change required some coordination with the city; Mr. Savage and Chief Gerald Reed have hammered out an equ1table solution to that effect. In addition Fayette County Water System will accept maintenance of that line as a County water line providing the Authority provides an easement along the right-of-way for access to the line. After some discussion, Mr. Price made the following motion: That the chairman be authorized to negotiate a contract modification with Oakview Construction to install a water line, fire hydrants and a 3/4 inch water meter to run from Dividend Drive for some 950 feet to the new T-Hangar area as outlined in a letter to Fire Chief Gerald Reed, prepared by Airport Manager James H. Savage and attached Page 6 Airport Authority Meeting May 6, 1992 hereto. This motion also authorizes the chairman to grant the Fayette County Water System an easement along that waterline for access and maintenance of that line. The estimated price is $21,787.60, however, the total price shall not exceed the original bid price of $25,831.20. 92-05-04 Consideration of a Memorandum of concerning an ODALS easement. Mr. Savage approached Mr. Jerry Peterson and Mr. Ed Riggins, Peachtree City Development Corp. representatives, to discuss acquiring an easement for the purpose of installing three of the five ap~roach lights on the property. One would be adJacent to the access road that currently runs to the Sewage Treatment Plant, the other two would be on the southeast side of the CSX Railroad and fall into an area that is a relatively large tract of land that PC DC will eventually develop into an industrial site. Mr. Savage and the PC DC representatives had several sessions to discuss options. A Memorandum of Understanding outlines the agreement between the Airport Authority and PCDC. Essentially it allows the Airport Authority to have an easement to the property on which we need to build the approach lights. It also would give us the right to have road access depending on how the pro~erty is developed. The Authority would agree to adJust the tower heights and/or move the power sources to those lights as the property is developed. For those rights, the Airport Authority would agree to grant Equitable space in the future Aviation Center (200 sq. ft.) that it could use for lobby display, information booth, or however the com~any saw f~t for commercial, residential, or industr~al development of the city. Understanding Ms. Brigham made the following motion: "I move we authorize the Chairman to sign an agreement whereby we receive an easement from The Equitable in return for certain considerations which are outlined in this Memorandum of Understanding dated May 6, 1992." Mr. Price seconded the motion; the motion passed unanimously. (Copy of the Memorandum of Understand~ng is attached.) Page 7 Airport Authority Meeting May 6, 1992 92-05-05 Consider paying attorney's fees of $8,397.00, which covers the period from 9-4-91 through 4-21-92. Items covered concern work with Field Aircraft on acquiring a 100' easement for relocation of a taxiway, contracts with Oakview Construction, activity with the Economic Development Authority regarding legislation and attendance at their meetin~s, review assurances that we have had to make w~th respect to FAA grants, time associated with the lease negotiations, and actual writin~ of the lease that we are contemplating with F~eld Aircraft, work preparing documentation associated with our borrowing from Peachtree National Bank, and related background work associated with that borrowing, and the agreements with the Develo~ment Authority and the City Council, and also some ~tems associated with the acquisition of the NDB site. Total of 92.5 hours of work at the billing rate of $90/hour in addition to car costs with the NDB condemnation and recording costs of the Field Aircraft Quick Claim Deed. Mr. Amos moved to approve fees. Mr. Price seconded motion passed unanimously. Mr. Good moved to recess and reconvene to Executive Session to discuss an attorney-client communication item. Mr. Amos seconded the motion; the motion passed unanimously. payment of Attorney's the motion, and the EXECUTIVE SESSION A motion was made by Mr. Price and seconded by Mr. Good concerning final payment to W. E. Pruett Co., Inc., for AlP 3-13-0146-04. A substitute motion was made by Mr. Amos to approve final payment for AlP 3-13-0146-04 of $33,700 to W. E. Pruett Co., Inc. Mr. Dennis seconded the motion, and the motion was passed with a vote of 4 to 1. A motion was made by Mr. Good to consider final payment to T. C. A. Electrical Contractors, Inc., for AlP 3-13-0146-04 of $7,967.55. The motion was seconded by Mr. Dennis, and the motion passed unanimously. A motion was made by Ms. Brigham to consider relocation and upgrade of the Airport Authority's T-Hangar. The motion was seconded by Mr. Dennis, and the motion passed unanimously. Fi - ~ , I t Page 8 Airport Authority Meeting May 6, 1992 A motion was made Price, and passed p.m. f('~ Attested by Mr. Good to adjourn, seconded by Mr. unanimously. The me~j:u:n~t ,," Dav~d . ood, Cha~rman Cd~~ by: