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07-13-1992 Regular Meeting r r . PEACHTREE CITY AIRPORT AUTHORITY Minutes of Meeting July 13, 1992 The regular meeting of the Peachtree City Airport Authority was held in the Peachtree City Library Conference Room on July 13, 1992, at 7 ~.m. Those present were David Good, Authority Chairman, viv1an Brigham, Michael Amos, John Dennis, and Robert Patterson, members. Also present were Douglas Warner, Authority Attorney; James Savage, Airport Manager; Ed Doyle, Wilbur smith and Associates; Phil Thatch, Field Aircraft Atlanta; Colin Halterman, Director of Public Services; and Linda Gravley, Recording Secretary. ANNOUNCEMENTS Mr. Good announced that Blaine Price resigned from the Authority June 29th. Mr. Price served on the Air~ort Authority more than eight years. During much of that t1me, he served as secretary-treasurer to the Authority. Mr. Good stated that Mr. Price's contributions to the Authority during his tenure included financial stability and counsel. Mr. Good introduced Robert Patterson, sa~ing that Mr. Patterson was appointed by the Mayor and Counc11 to serve the remainder of Mr. Price's term, which ends December 31, 1994. Mr. Patterson retired from the U. S. Air Force after 33 years. He has lived in Peachtree City for the past 18 months. "I'm very excited about Peachtree City and Falcon Field," Mr. Patterson said. ADDITIONAL AGENDA ITEMS Mr. Amos made the motion to add an agenda item that the Authority discuss the Economic Development Or~anization budget that was drawn up by the Fayette County Comm1ssion. 92-07-06 Economic Development Organization Budget Mr. Phil Thatch arrived late and asked if consider an invoice for code improvements Mr. Good made a motion to add the item. Ms. Brigham and passed unanimously. 92-07-07 Consider invoice from Field Aircraft Atlanta, Inc. the Authority would to the main hangar. It was seconded by APPROVAL OF MINUTES The minutes of the regular meeting of June 3, 1992, were available for review. Ms. Brigham had one correction. Mr. Mike Amos made a motion to approve the minutes with the one correction; Mr. Dennis seconded the motion. The motion was passed unanimously. ~ b j k , , [ r ~. ; , , [.~ -. ~., ' ~. Page 2 Airport Authority Minutes July 13, 1992 REPORTS Airport Manager: Mr. Savage introduced the two new employees, Shirley Comer and Keith Allen, to the Airport Authority. The new Ford 3930 tractor was delivered on June 10, 1992. Mr. Allen has put about 90 hours on the machine so far. The Planning Commission is hearing a re9Uest from City Engineer Barry Amos this evening addresslng the need for future planning for the Airport water needs. This is an outgrowth from Field Aircraft Atlanta, Inc.'s re9Uest for water to supply the new sprinkler system in the maln hangar. The system currently meets the fire requirements, but may not be able to in the future without some type of storage or "fire pond." The T-Han~ar has been disassembled and awaits sandblasting and paintlng. The new slab has not yet been poured due to standing water on the northwest end, which appears to be coming from an underground spring. The fuel contracts with Eastern Fuels have been signed. September 1st is the tentative date for the first fuel delivery. The localizer/distance measurin~ equipment (LOC/DME) was given a flight check by the lnstallation crew, and their report indicated that the variations are minimal and that it looks good. The ground check by the FAA should be within two weeks, followed by a FAA flight check soon after. Fayette County Water System will be starting construction of additional holding ponds soon in the area now used for Oakview's trailer. A move will be necessary. The County/City are continuing to pave Dividend Drive, and it should be completed soon. Mr. Savage met with National Weather Service people on June 30, 1992. They are actuall~ starting design of the building, and hope to start constructlon by February, 1993. Mr. Savage stated that Taxiway "C", northeast of "A" will be closed off to be~in construction of the new taxiway to the T- Hangars and to Fleld Aircraft Atlanta, Inc. ramp. .._~_.:J_,;.~._--,".____-----,~ __~_~ _L~_~.___ ,,-. Page 3 Airport Authority July 13, 1992 Wilbur smith and Associates: Ed Doyle reported that the construction ~lans for the mid- field taxiway are out for bids. The bids wlll be opened July 16 at 2 p.m. At this time, Oakview, APAC of Georgia, Inc., and W. E. Pruett Co. are all interested. Mr. Doyle submitted the following invoices for approval: AIP-05 Project Wilbur smith and Associates Harvey E. Hooks and Associates Oakview Construction, Inc. Total $18,778.96 3,000.00 44.971. 87 $66,750.83 $ 2,473.45 $65,641. 00 Ga D.O.T. Reimbursement FAA Pay Request NAV AIDS JACO Electric Asphalt Contractors, Inc. ,,-. l , t Total $32,288.09 13.466.20 $46,754.29 $37,747.28 Ga D.O.T. Reimbursement Request Mr. Amos made a motion to approve ~ayment of invoices from Wilbur smith and Associates; Ms. Brlgham seconded the motion. The motion passed unanimously. NEW AGENDA ITEMS "...., , I ! , 92-07-01 Election of Secretary/Treasurer As a result of the resignation of Blaine Price, the Authority elected a new Secretary/Treasurer to serve the remainder of this year's term (Authority officers are elected annually). Ms. Brigham nominated Mr. Amos, who was unanimously elected. 92-07-02 Consider purchasing grading implement for tractor Mr. Savage reported that several areas on the airport property need grading. Ms. Brigham made a motion to authorize the purchase of a roll-over grading implement; the cost is not to exceed $925. The motion was seconded by Mr. Amos. It passed unanimously. 92-07-03 Consider request from civil Air Patrol for relief from tie-down charges On behalf of the civil Air Patrol, Jay Maravalo asked for relief from tie-down charges. Chairman Good made a motion to Page 4 Airport Authority Minutes July 13, 1992 allow the civil Air Patrol to cost. Ms. Brigham seconded the unanimously. 92-07-04 Consider invoice for additional landscaping at non- directional heacon (NDB) site tie down its airplane at no motion, which was passed Mr. Savage said that additional landscaping outside the fence was needed at the NDB site. An invoice was submitted from Asphalt Contractors, Inc. for the $2,800 cost. The cost breakdown included: $600, rip rap; $400, crusher run; $600, labor for rock and root pick-up; $1,000 for grading, grassing and fertilization; and $200 for fence change. Mr. Amos made a motion to par for the additional landscaping at the NDB site. Mr. Denn1S seconded the motion, which was passed unanimously. 92-07-05 Consider lease of office space from The Toy Box, Inc. -. f Chairman Good announced that he would participating in the discussion or the vote on turned over the meeting to Secretary/Treasurer abstain from this item. He Mike Amos. Ie f The Airport Manager then submitted to Authority Members copies of the proposed lease as well as copies of a letter he had written to Mr. Warner. The letter outlined the lease proposal, as well as Mr. Savage's reasons for the proposal, and asked for a legal opinion concerning a possible conflict of interest and/or the appropriateness of the authority renting space from Mr. Good. In his comments, Mr. Warner cautioned the Authority about the gravity of its proposed action, saying that anytime a public entity deals with one of its own members, all action must be taken at a public meeting and every effort must be made to avoid even the slightest appearance of wrongdoing. For that reason, Mr. Warner asked that outside appraisal of the proposal be made. Copies of that outside appraisal were attached to the other documents that Mr. Savage passed out to Authority members. Mr. Warner outlined the facts of the situation: --The current trailer has no bathroom facilities. --The current trailer measures 8' x 24', which is inadequate for three employees. --As the summer heat a~proaches 90-plus degrees, the internal temperature 1n the trailer also reaches 90- _~l Page 5 Airport Authority Minutes July 13, 1992 degrees with the air conditioning unit working to capacity. --The Toy Box, Inc., is one-of-a-kind at the field. --The rent is in line with comparable space in Peachtree city. It is Mr. Warner's op1n1on that renting space from The Toy Box, Inc., was in the best interest of the Authority because it is cost competitive; it provides office s~ace next to Falcon Field (the site is such that the f1eld would be visible at all times); no other office space adjacent to the field is available. Documentation to the transaction shall be attached to the minutes. Such documentation includes: --Mr. Savage's letter to Mr. Warner --All correspondence from Mr. Warner --A copy of the Peachtree city Ethics Ordinance and Mr. Warner's written interpretation as it applies to this situation. --The lease document. Mr. Amos stated that he, too, had asked for Mr. Warner's opinion because his company is the builder for The Toy Box, Inc. Because of that relationship, he announced that he would not vote on this issue. He said, however, that he felt he could in good conscience conduct the hearings and participate in the debate, but he would make no recommendations. The outside appraisal of the proposed lease agreement was made by a local realtor, Jim FUlton, regarding fair market value of Peachtree city office space. Mr. Fulton's written o~inion (attached) says that property at The Toy Box, Inc., w1th the finishes described, would lease for $12-$13 per square foot, which when adjusted for common area use and utilities would result in a fair market rent of $910-$965 per month. Mr. Dennis made a motion that the office space be leased from The Toy Box, Inc., for a period of 36 months at a rate of $875.00 per month. The motion was seconded by Mr. Patterson. Mr. Patterson, Mr. Dennis, and Ms. Brigham voted in favor of the motion. Mr. Amos abstained. Mr. Good was in the audience, but took no part in the discussion or vote. r"! r , ~ _L;:::':":'_.__.__~.~__L:_,.:..:._~.;..c.__;:.:.:..:.~~'_::":';';..:_.;;......:.,~. Page 6 Airport Authority Minutes July 13, 1992 92-07-06 Discuss Economic Development Organization Budget by County Commissioners, and how it will effect the Airport Mr. Amos reported that several months ago John Boothby of the Economic Development Organization (EDO) proposed that all the various city and county development authorities merge and enlarge the overall budget so that the resulting Economic Development Authority would be more organized to attract industry and development to the County. The enlarged budget would enable Mr. Boothby to mail out more and better promotional materials or perhaps erect a spec building. The proposal at that time was for a nine-member Board of Directors, which would include Mr. Good representing the Airport Authority. However, the enabling le~islation required to implement that plan was not introduced 1nto this year's state legislative session in time for it to be acted upon. The Fayette County Commission has an alternate plan which was approved at their last budget meeting. According to that plan, the Commission would utilize the charter of the Fayette County Economic Development Authority, and fund it at a $155,000 level with seven board members: one each from the Development Authority of Peachtree City, Development Authority of the City of Fayetteville, and the Tyrone Development Authority. The other four would be appointed by the County Commission, thereby eliminating both the Chamber of Commerce and the Air~ort Authority as board members. The Chamber is opposed to th1S board makeup, as is the Airport Authority. Chairman Good stated that currently, the Airport Authority helps fund the EDO, but if the Authority is not represented on the board, why should the Authority continue its funding. The issue will be discussed at an Economic Development Or~anization Board Meeting to be held at July 16, 1992, at wh1ch time Mr. Good will express the Authority's concerns. 92-07-07 Consider invoice from Field Aircraft Atlanta, Inc. Mr. Phil Thatch, CEO of Field Aircraft Atlanta, Inc., gave a brief description of the progress of the city building code and fire code improvements being made to the main hangar. He then submitted the attached invoice for payment. The Authority is responsible for one-half of the total amount, not to exceed $150,000. This agreement was ne~otiated during the recently signed long-term lease with F1eld Aircraft Atlanta, Inc. Mr. Thatch also announced that Field Aircraft would hold an open house in late July or August. He invited the Authority to attend and to make a presentation on airport expansion, if the Authority desired. Page 7 Airport Authority Meeting July 13, 1992 After some discussion, Mr. Amos made a motion that invoices be considered for payment in a manner similar to that used for Wilbur Smith and Associates invoices, and they be reviewed by counsel and the Airport Manager. The motion was seconded by Mr. Good, and was passed unanlmously. There were no Executive Session items, so Mr. Good moved that the meeting be adjourned. Ms. Bri9ham seconded the motion which passed unanlmously. The meetlng was adjourned at 8:45 p.m. ctl Davl~'~C~irman ~~ Attested by: CoiL i I I I !r- !' . I I' "1"1 Ul!l =< <E-< N 0= ="1 "" >-< "1U "" ...... E-<C:: E-<"1 ~ <p., M ...... 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