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08-05-1992 Regular Meeting r"'. . ,. , ~~ f t PEACHTREE CITY AIRPORT AUTHORITY Minutes of Meetinq Auqust 5, 1992 The re9ular monthly meeting of the Peachtree City Airport Author1ty was held in the City Hall Council Chambers on August 5, 1992, at 7:00 p.m. Those present were Mr. David Good, Ms. Vivian Brigham, and Mr. John Dennis. Also attending the meeting were Mr. Blaine Price; Mr. Doug Warner, Airport Authority Attorney; Mr. Jim Savage, Airport Manager; Mr. Steve Smith, Wilbur Smith and Associates; Mr. Barry Amos, city Engineer; Mrs. Shirley Comer, Airport Authority Bookkeeper; and Mrs. Pam Collins, Recording Secretary. ANNOUNCEMENTS Chairman Good introduced Blaine Price, who has retired from the Airport Authority to pursue other interests. Mr. Good praised Mr. Price for having been a charter member of the Airport Authority and serving since 1984. During that time, thanks in large part to Mr. Price's efforts and financial guidance, the Airport Authority has accomplished a great deal. Some of the hi9h points of thin9s that have been accomplished by Mr. Pr1ce and his part1cipation in the Authority: the original acquisition from Equitable, lobbying in Washin9ton and the State Capital for state and federal funds to 1mprove the Airport, construction of the runway and taxiway, acquisition of the NDB site, acquisition of grants to put in the localizer, hiring of the first employee, creatin9 operating budgets, hiring two additional employees, and bas1cally watching over the financial aspects of the Airport Authority. Mr. Price thanked Mr. Good of the Airport Authority that he was very pleased able to accomplish. ADDITIONAL AGENDA ITEMS and the present and former members for their kind words. He stated with what the Authority had been Consideration authorizing grant ap~lication for applicat1on. 08-92-02 Consideration of Amendment to FY 92 Budget. 08-92-01 Chairman to sign AlP 07 Project APPROVAL OF MINUTES The minutes of the Special-Called Meeting on were available for review. Ms. Brigham minutes be approved; Mr. Dennis seconded motion was passed unanimously. July 22, 1992, moved that the the motion. The ,....., r Page 2 k Airport Authority Minutes August 5, 1992 REPORTS On Friday, July 31, 1992, the FAA flight checked the Localizer/Distance Measuring Equipment (LOC/DME). The localizer signal does not meet the basic parameters according to the flight check crew and the technicians that were with them; however, the signal itself was somewhat rough; it had a bend in it, as well as some roughness and variations in the signal. The FAA felt that it might not be suitable for use for a coupled approach. Mr. Savage has written the manufacturer of the equipment to inquire as to what steps can be taken to correct the problem. In discussions with the manufacturer, the local installation technician, and FAA ~ersonnel, all indicate that typically this course roughness ~s caused by reflections off of obstacles such as trees that run along the southwest side of the airport, perhaps the hangars or buildings on the airport, or perhaps the water storage tank that is on G.S. Roofing's property. While this is not an exact science, their best guess was the water tank. Mr. Savage indicated that he was looking into correcting the deficiency. Mr. Good indicated that he was quite distressed to hear this news; he stated that he was unaware that the Authority was purchasing an approach that couldn't be coupled as most localizer approaches are designed to be flown as a coupled approach. Mr. Good has directed Mr. Savage to explore alternatives and specifications to find out if in fact it does meet the specifications, as well as to what can be done to resolve the problem before the Authority pays the retainage on the project. On Wednesday ni~ht, July 29th, about 10:00 p.m., one of the locally based a~rcraft, N8MV, had a landing incident. It's landing gear was only partiall~ extended; the aircraft came to rest about midfield. Pol~ce and fire units did respond; there were no injuries, fire or fuel leakage of any kind. The FBO Manager, Mr. Greg King, and Mr. Savage spent a good part of the evening waiting for the crane operator to arrive to lift the airplane up so that they could move it back to the ramp. They were able to get the main gear down that night, and left the ~lane resting on a ramp. On Friday, mechanics from Field A~rcraft moved it back into the aircraft owner's hangar. Mr. Savage thanked Heaton Erection Company for providing a crane in the middle of the night; their operator was very courteous and helpful. On Saturday, August 1, 1992, there was another incident at the airport involving the Aircraft Manager. Mr. Sava~e attempted to start an aircraft b~ hand propping it, and ~t got loose. After going around ~n circles several times, the aircraft engaged one hangar. _. f , e \ I~ ri , M. '_._.._._._.~~__.w._.,.__~-----L""::....;., Page 3 Airport Authority Minutes August 5, 1992 A bid opening was held on August 16, 1992, for the AIP 07 Project. APAC of Georgia, Inc., was the low bidder. The localizer procedure is slated to be published in time for the October charting c~cle. The non-directional beacon procedure will be publlshed also at that time. The VOR procedure which currently requires low flight over the City, and the RNAV approach to runway 31 will be cancelled and reissued at a later time. Mr. Savage has requested that the RNAV be reinstated as soon as possible. The Omni Directional Approach Light System (ODALS) installation is very near completion. All five towers are up and most of the lights work. Tower #3 currently sits down in a low area with its base in the water. Wilbur smith and Associates suggests elevating the base to get it out of the standing water. This may delay total commlssioning of the system. The FAA has informed the Authority that the approach lights will allow Falcon Field to get the lowest possible minimums for the localizer approach. Mr. Savage stated that he has a meeting on August 20th the City Manager and the Fire Chief at 10:00 a.m. in the Library to discuss the development of a Disaster Plan Peachtree City Falcon Field. Steve Smith, Wilbur Smith and Associates: AIP 05 Project: Mr. Smith stated that some progress had been made in the last several weeks. However, the job is behind schedule. Mr. smith had several meetings with Oakview Construction today regarding scheduling as well as work that needs to be done. Mr. Smith said that he is dealing with the third set of ~roject managers from Oakview, but Mr. smith's staff has lndlcated to him that these people are committed to moving the job forward, and based on the meeting today with Oakview, Mr. Smith feels that will be reflected in the coming months. with City for Mr. smith stated that there had been some additional work by the contractors: additional material to be moved, some modifications to some of the site features that are included in their contract. Mr. smith has asked Oakview Construction to submit a revised schedule as soon as possible which Oakview promised to do within the next week. Oakview feels that it has claim for additional work that is re~ired for which Oakview is not bein9 paid currently. Mr. Smlth stated that they would entertaln any reasonable request or justification for additional work, and Oakview is to provide .~ !\ 1 i, t , 1 I .______.____.._"'.__.._._._"._____._~.....L.._.,.:..._______'_______.__.._.:...~_____'____'__'__,_"_.~ Page 4 Airport Authority Meeting August 5, 1992 that to Wilbur smith and Associates along with their revised schedule within the next week. AIP 07 Project: Wilbur smith and Associates did take bids for the AIP 07 Project to complete the remaining portions of the a~ron and to build the midfield taxiway. Those bids came 1n under estimate. Mr. smith believes that the FAA will come forward with enough funding for the entire project. Mr. Smith submitted the following invoices: NAVAIDS Project: Jaco Electric, installation of the ODALS Airport Systems, IntI., installation of LocalizerjDME Total Request for Reimbursement from GA D.O.T. $ 14,765.26 48.122.57 $ 62,887.83 $ 51,882.46 Ms. Brigham moved to approve payment of the invoices for the NAVAIDS Project. Mr. Dennis seconded the motion; the motion was passed unanimously. AIP 05 Project: Wilbur Smith and Associates, includes testing for last four months Oakview Construction Company Total Request for Reimbursement from GA D.O.T. FAA Pay Request $ 39,259.22 83.035.14 $122,284.36 $ 4,565.65 $118,406.00 Mr. Dennis moved to approve payment of the invoices for the AIP 05 Project. Ms. Brigham seconded the motion; the motion was passed unanimously. NEW AGENDA ITEMS 08-92-01 Authorization for Chairman to sign application for AIP 07 Project Contract Mr. Savage stated that the Authority had let bids for the AIP 07 Project and had received a tentative low bid from APAC of Georgia, Inc. The FAA has indicated that if the Authority was able to provide them with adequate justification, the FAA could fund the entire project. Mr. Savage ~rovided Ms. Nelmes from the FAA with a document outlining Justification for building this additional apron area. At this time there -, f \) f Page 5 Airport Authority Meeting August 5, 1992 is no place to ~ark any aircraft on pavement without moving another aircraft 1nto the grass. Chairman Good asked Mr. smith if there would be a problem with timin~ regarding getting the current project completed so that th1S new project could commence. Mr. Smith stated that this was something that Wilbur smith and Associates was accessing. This was one of the reasons that Mr. smith had re~ested a revised schedule from Oakview Construction. Mr. Sm1th stated that there is a 90-day bid a~reement with APAC of Georgia. Because of the time constra1nts involved in obtaining the necessary funding documents from the FAA and Georgia D.O.T., the earliest APAC would be able to start would probably be mid-September. By then Oakview should be finished in Phase 3 so that it would not hold up APAC. Mr. Savage stated that this had been discussed at length in a pre-bid meeting, and APAC is fully aware that there might be some delay in getting started. Mr. Smith stated that acceptance of the grant before September 30 was critical, but that does not mean that the contractor has to be given notice to proceed then. Ms. Brigham moved that the Chairman be authorized to sign the grant application for Airport Improvement Project AIP 03-13- 0146-07, for construction of a mid-field taxiway and additional aircraft parking apron. This authorization shall also include the authority to accept the grant if offered, and execute all contracts with the U. S. Government, State of Georgia, APAC of Georgia, Inc., or others as may be necessary to complete the project. Mr. Dennis seconded the motion; the motion was passed unanimously. 08-92-02 Amendment to FY 92 Budget Mr. Price went over the balance sheet for the Airport Authority. As of June 30, the Total Assets are $9,591,391.84; the Total Liabilities and E~ity are $9,591,391.84, which includes Total Current Liab1lit1es of $698,559.87 and Total Equity of $8,892,831.97. Chairman Good stressed that the Airport Authority is very much a cash-flow based organization. He had asked Mr. Savage to create an Actual Cash Flow Chart showing the actual expenditures and revenues during April through July as well as the Budgeted Cash Flow for August through September, which will be the end of the current fiscal period. In addition, Mr. Savage prepared a chart showing the Actual Cash Flow for April through July as well as a Suggested Budget for August and September. Mr. Savage addressed the areas that needed to be chan~ed on an item-by-item basis. After some additional discuss10n, Mr. Good moved that the Budget Revisions for Page 6 Airport Authority Meeting August 5, 1992 August and September be adopted. Ms. Brigham seconded the motion. The motion was passed unanimously. Chairman Good moved that the Authority adjourn to Executive Session to discuss pending and future lawsuits. The motion was seconded by Mr. Dennis; the motion passed unanimously. EXECUTIVE SESSION Ms. Brigham made a motion that the Airport Authority authorize the Airport Authority Attorney, Mr. Doug Warner, to proceed with a settlement offer in the Haygood lawsuit. The motion was seconded by Mr. Dennis. The motion passed unanimously. 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