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05-05-1993 Regular Meeting r ~ ,: i: ,.-.... r f f """: t:1 PEACHTREE CITY AIRPORT AUTHORITY MINUTES OF MEETING May 5, 1993 The regular meeting of the Peachtree City Airport Authority was held in the City Hall Council Chambers on May 5, 1993, at 7 p.m. Those present were: Chairman David M. Good; Members Michael E. Amos; Robert B. Patterson; and Vivian R. Brigham; Airport Manager James H. Savage; Authority Attorney Douglas B. Warner; City Engineer Barry Amos; and Recording Secretary Shirley R. Corner. Member John W. Dennis was absent. I. ANNOUNCEMENTS None. II. ADDITIONAL AGENDA ITEMS None. III. APPROVAL OF MINUTES A motion to approve the minutes of the April 7, 1993 Authority meeting as presented was made by Mr. Michael Amos and seconded by Mr. Patterson. The motion passed unanimously. IV. REPORTS Airport Manager Mr. Savage briefed the Authority on the following issues: 1. The Confederate Air Force wants to hold a public fly-in at Peachtree City-Falcon Field in mid July. They hope to attract some 10 to 15 war-birds for static display and will set up their trailer to sell their merchandise to the public. The CAF is a non-profit organization. They will contact me within the next few days with details of what date they wish to hold this meeting. 2. paving on the upper ramp by the Hunting FBO was completed and available for use on April 15. The anchors for aircraft tie-downs are not finished but are suppose to be installed this week. A discussion of this event was held by the Authority and a motion was made by Mr. Michael Amos and seconded by Mr. Patterson that the Airport Manager be requested to negotiate a suitable agreement with Hunting Aircraft for setting a start date for the collection of the additional rental fees for the expanded ramp. This date should fall between May 1 and May 15, 1993, or the 1 Authority should begin collecting rent for the Hunting Aircraft sub-tenant's aircraft that are parked on Authority controlled ramp. The motion passed unanimously. 3. Leases for the Upper Air Inflation Building (UAIB) and the Automatic Surface Observing System (ASOS) have been signed with the US Department of Commerce. The ASOS sensor tower base has been installed and the UAIB and construction of the National Weather Service's Regional Forecast Center should begin within the next 30 to 60 days. The ASOS is slated to be operational in October, 1993. 4. Airport Authority insurance for liability and property damage coverage is up for renewal in June. Both carriers state that only a "moderate" increase in premium should be expected - something less than 10 per cent. 5. Ms. Debby Dennis of the FAA reports that installation of the radios and other components for the new remote communications equipment is continuing and she believes the frequency 119.8 Mhz will be operational soon. Once completed, pilots operating on Instrument Flight Rules (IFR) will be able to communicate with air traffic controllers at Hartsfield Airport while on the ground at Falcon. ,...., ~, , ~" 6 . Announced that Mr. Good and Mr. Savage will be on vacation during the month of June. They will be flying their newly acquired Maule M-6-235 aircraft on a four week trip to Alaska and back. Authority employees Ms. Shirley Comer and Mr. Bob Gray will be handling day to day operations and Mr. Michael Amos will be acting as Chairman of the Authority during their absence. Wilbur Smith and Associates: Mr. Steve Smith and Mr. Dick Bowles briefed the Authority on the progress of the AIP 05 and AIP 07 construction projects. Mr. Smith explained that due to a delay in FAA funding of cost overruns, it may be necessary to delay the completion of both projects until such funding is available. After some discussion and on the advice of the Authority Attorney, it was decided that such an action would involve contract negotiations and attorney/client discussions, therefore any additional comments should be made during Executive Session. - ! r . 2 ~ ~.. ~ ! c c r t -. , L Mr. Smith then submitted the following for approval: PROJECT AlP 05 (Close out) INVOICE: Wilbur Smith and Associates $ 13,244.55 PAY REQUEST: Federal $ 13,420.00 PROJECT AlP 07 INVOICES: Wilbur Smith and Associates APAC, Georgia, Inc. $ 5,651.72 24.443.46 $ 30,095.18 PAY REQUESTS: Federal GA DOT $ 28,751.00 1 .344.39 $ 30,095.39 PROJECT AlP 08 (Continuation of AlP 05 funding) INVOICES: Wilbur Smith and Associates $ 13,548.50 Oakview Construction 188,258.32 Project Admin. - James H. Savage 1.447.39 $ 203,254.21 PAY REQUESTS: Federal $ 192,900.00 GA DOT 10.354.20 $ 203,254.20 A motion to approve the AlP 05, AlP 07 and AlP 08 projects pay requests as submitted was made by Mr. Patterson and seconded by Ms. Brigham. The motion passed unanimously. 3 ~ ~. '/ V. OLD AGENDA ITEMS 93-03-01 Consider establishing lease rates and development policy for executive hangars. Discussions were held by the Authority regarding this item and the following actions were taken: A motion was made by Mr. Michael Amos and seconded by Mr. Patterson that the Authority adopt the sketches presented by the Airport Manager as part of the Airport Master Plan and have them incorporated into the Airport Layout Plan and Terminal Area Plan. The motion passed unanimously. A motion was made by Mr. Good and seconded by Ms. Brigham that the Authority adopt the Policy Considerations _ Executive Hangars, as modified, for Area A and establish an annual lease rate of $.30 per square foot for the 5 or 6 sites adjacent to the T-Hangar taxiway. The motion passed unanimously. The modified policy document and sketches are attached and made a part of these minutes. A motion was made by Mr. Good and seconded by Ms. Brigham that the Authority adopt the Policy Considerations _ Executive Hangars, as modified, for Area B and establish an annual lease rate of $.25 per square foot for the first site developed in that area. The motion passed unanimously. The modified policy document and sketches are attached and made a part of these minutes. 93-04-01 Consider leasing portable toilet for T-hangar area. The Authority had previously requested Mr. Savage to poll the aircraft operators in the T-hangar area to see if they would support an increase in rates to finance such an installation. Mr. Savage reported that the informal poll indicated that there was minimal support for the toilet, but that few were willing to fund the unit. After some discussion, the Authority concluded that no action was needed and considered this item satisfied. At 8:20 p.m., a motion was made by Mr. Good and seconded by Ms. Brigham to recess and reconvene in Executive Session to consider the below published item and other attorney/client matters. The motion passed unanimously. 4 fl VII. EXECUTIVE SESSION I' , ~ 93-05-01 Personnel matter. Action on this item was delayed until other items were considered. A motion was made by Ms. Brigham and seconded by Mr. Patterson that the Authority terminate the contract with Oakview Construction Company upon the completion of Work Area 7 and an appropriate "punch list"; the contract with APAC Georgia, Inc. be amended as necessary to finish work adjacent to Work Area 7 and the Hunting Aircraft ramp to the extent funds will permit; that Mr. Michael Amos be authorized to amend or accept additional or existing Federal Grants for the Authority in the absence of the Chairman; and that Mr. Michael Amos be authorized to amend the contract with APAC Georgia, Inc. should additional Federal Funds become available during the Chairman's absence. The motion passed unanimously. A motion was made by Mr. Michael Amos and seconded by Ms. Brigham to adopt the resolution prepared by Peachtree National Bank which will add Mr. Robert Patterson to the list of those authorized to sign checks on all accounts at Peachtree National Bank. The motion passed unanimously. A motion was made by Mr. Good and seconded by Mr. Michael Amos to raise the rate of pay for Authority employees Ms. Shirley Comer and Mr. Robert Gray to $10.20 per hour. The motion passed unanimously. There being no other business to consider at 9:05 p.m. a motion to adjourn was made by Mr. Good and seconded by Ms. Brigham. The motion passed unanimously. ~on c;:/ David . Good, Cha~rman r f . f 5 i\~e(t;;D AS A-Mi$rJC<iD 5/~~5 ~s;- ".",..." EXECUTIVE l'lANGAR GROUND LEASE POLICIES 1. LEASE TERM: a) The lease term shall be for 15 years with a 5 year negotiable option. b) The lease shall provide for an annual CPI adjustment based on the preceding 12 month period and shall be calculated using the "Consumer Price Index for Urban Consumers" (Revised CPI-U - 1984=100). c) The Peachtree City Airport Authority (PCAA) shall gain ownership of hangar at lease termination. d) The sale, subletting or assignment of the ground lease is prohibited without approval of PCAA. e) Lessee must provide insurance and indemnification of PCAA. f) Lessee must provide security deposit of $ ~tJ- and sign lease prior to construction. 2. BUILDING SPECIFICATIONS: a) Building plans and specifications are subject to architectural review and approval by PCAA. b) Building design must meet applicable NFPA and City building codes. ~ c) Ramp/apron must be designed and built to meet PCAA (FAA) specifications: (1) Area A - 20,000 pound aircraft (2) Area B - 60,000 pound aircraft (3) Area C - 20,000 pound aircraft d) Lessee must provide own extensions or connections to utilities. e) Hangar/office buildings must occupy at least 25% of the available lot area, but not more than 60% of the available lot area. f) Aircraft apron/parking area must be equal to at least 50% of the finished hangar floor area. 3. RATES and FEES: - .' a) Rates: (1) Area A - $_~ per square foot, annual rent, paid monthly. .i!'" (2) Area B - $ .t~ per square foot, annual rent, paid monthly. .IIA (3) Area C - $~ per square foot, annual rent, paid monthly. b) Commercial operators must pay access fee of 2% of gross revenues generated from direct airport access. Examples: (1) Passengers, freight, cargo, etc. that arrives or departs from FFC. (2) Aircraft maintenance, aircraft rental, flight instruction, etc. - >< ! ",-.. x OETOi1"10N BASIN o A IR P 0 R T P ROPER TY L ~ NE FU" "R" \ , \ -~---~/ \ \ \ \ \ E.XISTING~ F,,"NCE \ ROTATING SEACON ------------ -~ =l=-.r~::1= - ;i T .LT.L 'LT.LT~T.L T.L T.LT J'T.L T.LT.L , cL ~I 55>- NI ~ I A-1. o o o o -\ -\ -\ -\ -\ -j -j >-. T T. b N ..L..L ..L _ o o o _9 e <<) 0 0 0 0 0 000 0 0 0 0 0 1/ . 0 0 I I 0 0 r, , - o 100 0 SCALE: I' "...., TURE EVENS ;\ATION ~., EXISTING STEVENS AVIATION f- f--I f--I / L-- MAINTENANCE HANGAR & Of~\CE rTTTTT _ J.. J.. J.. J.. J.. J.. :--TT-TT- T-';~ ~-----rHl-- - o 0 0 0~ LEGEND o EXIS TlNG/INITIAL ~ S-1 l1li S-l! _ S-ill 4 2.~ FUTURE TERMINAL. 0 c 0 0 3~ 0 0- 0 0 0 o o ........\ I, I / J ( _ _ _ _ _ _ ~ _ ~~ _0_ _ _ _ :0_ _ _ _ : _ _ _ _. _ _ _ _ : _ _ : -1 ~ "se o o "".,..".,.. 100 200 ~ -100' "'" 3 2 I ED EO "se 2/,,, 2/93 7/9/ AlP 06 8. 09 AlP 05 &. AlP 01 UPDATED HANGAR LAYOUT "se o.s. Eo" E. "" ED _. ~.~ UM ~'" f€\IISICNOESa'IIPT1CN ~ _. PEACHTREE CITY - F ALCON FIELD AIRPORT PEACHTREE CITY. GEORGIA "SS W1LlUl SMTH ASSOCIATE~ ~ ,,~ F>.Q.OOX92 al.J.JoEIlA. s.c. <9< o::JW..Tll'OOOIr>EE .E.L.AM. ~'" 3/9' PRO.ECT N). 1a.I~Nn PRO.ECl'r>A,....., -,~ 261420 " , EXISTING F ALCONAlRE MAJNTENANCE: 31 ~ ....... EXISTING THE TOY BOX INC. NWS COMMUNICATIONS r TOWER I II / A~~8 AlRDORi o o o 0 1X1rx1__________ --O-~ o ~ lIGHT1NG o VAULT 00 0 0 0 eel o o o 0 o o 0 0 Q 00 o _______________.1;) o o 0 o o o ~ 35 ----I- " o '" I I I I 100' \ I I ~X _~.. I o o 306- 39'36"(MAG. AZIMUTH) 305- 40'36" (TRuE) o o o 00 RUNWAY SAFETY AREA o o o o o o o o ~ o o o o o o p~ FUTURE OFF-AIRPORT ACCESS LEASE AREA RUNWAY SAFETY AREA~_ __ '00 o 1QO SCALE: 1"-100' 200 , f>Y LEGEND D EXISTING/INITIAL . Sol 1& S-U _ s-m -- ,ER ON )N ~ TE HM'-lGARS o 0 o 0 0 0 _ _0_ _ Ii) -0' - - _ - - - SUPPlEMENT'AL- - - 0 ,.-... WINO CONE 0 " " '" 35' o o o o = o o I I I I I I I .l.___ ----- ----- ------ ------- -------~-........-:..-:..._- - -- - -- - -- - -- ----- ---- ---- \1\1 '___I \\11 \Ill I I I I 100' I fUTURE ;:fF-NRPOR~ ACCESS LEASE !>REA ~ ~ y ~. MSC _. EB ~,. ED ,~. MSS ~". ~ y y == ~ REV.>IJ. OATE RlNl$IOH OWCIUPTION " .~. ~,~ PEACHTREE CITY - lID..BUR F ALCON FIELD AIRPORT SMITH PEACHTREE CITY. GEORGIA ASSOCIATES TITl.E ClHIl.LT1NGENllll'SRS P.C.OOX'l2 Cll.U!eII\. s.c. 2'012 ~T "'" 3/94 I'flOJECT>IJ.<a.lENTl PRQ.ECTNl.<\I$Al llRlWl>fJ 261420 ~" 3 ",5 -- t ' ! , -- l t ~ PEACHTREE CITY AIRPORT AUTHORITY RECORD OF ATTENDANCE AS OF: MAY 31, 1993 REGULAR MTNGS REG SPCL CLD SPECIAL TOTAL MEETINGS ATND ATNDC MEETINGS CALLED ATNDC LAST 12 % LAST 12 MEETNGS % MONTHS MONTHS ATND DAVID GOOD 12 12 100% 3 3 100% VIKI BRIGHAM 12 11 92% 3 3 93% BOB PATTERSON @ 11 9 82% 3 2 79% JOHN DENNIS 12 9 75% 3 2 73% MIKE AMOS 12 9 75% 3 3 80% @ New Member " , MEMBERS DATES ABSENT MEETING DATES TYPE DAVID GOOD NONE 06/03/92 REG VIKI BRIGHAM 03/03/93 R 07/13/92 REG 07/22/92 SPCL BOB PATTERSON 08/05/92 R 08/05/92 REG 11/17/92 S 09/02/92 REG 02/03/93 R 10/07/92 REG 11/04/92 REG JOHN DENNIS 09/02/92 R 11/17/92 SPCL 11/17/92 S 12/02/92 REG 04/07/93 R 01/06/93 REG 05/05/93 R 01/20/93 SPCL 02/03/93 REG 03/03/93 REG MIKE AMOS 08/05/92 R 04/07/93 REG 11/04/92 R 05/05/93 REG 02/03/93 R