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08-04-1993 Regular Meeting ~ PEACHTREE CITY AIRPORT AUTHORITY MINUTES OF MEETING August 4, 1993 The regular meeting of the Peachtree City Airport Authority was held in the City Hall Council Chambers on August 4, 1993, at 7 p.m. Those present were: Chairman David M. Good; Members Michael E. Amos; John W. Dennis and Vivian R. Brigham; Airport Manager James H. Savage; Authority Attorney Douglas B. Warner; Recording Secretary Shirley R. Comer; and City Planner Champney McNair. Member Robert B. Patterson was absent. I. ANNOUNCEMENTS None. II. ADDITIONAL AGENDA ITEMS None. III. APPROVAL OF MINUTES ",...... A motion to approve the minutes of the June 9, 1993 Authority meeting as presented was made by Mr. Amos and seconded by Ms. Brigham. The motion passed unanimously. A motion to approve the minutes of the July 7, 1993 Authority meeting as presented was made by Mr. Dennis and seconded by Ms. Brigham. The motion passed unanimously. A motion to approve the minutes of the July 21, 1993 Authority meeting as presented was made by Ms. Brigham and seconded by Mr. Dennis. The motion passed unanimously. IV. REPORTS Airport Manager: Mr. Savage briefed the Authority on the following issues: 1 . The Authority is still awaiting response from both APAC of Georgia, Inc. and the Federal Aviation Administration (FAA) on the re-start of Airport Improvement Program (AlP) 07. APAC has agreed to finish the work left on the project that was not funded under the original AlP 07 grant, subject to the amendment of the grant by the FAA. The FAA wants a fixed number on the actual cost to finish the work so that it will only be necessary to amend the grant once. APAC and Wilbur Smith and Associates are working on those numbers. ,-" 1 ,.,.,.,., r-" 2 . Mr. Rory Cunningham of Oakview Construction is working on the cost figures to finish AlP 05/08 under the new grant to be called AlP 09. He believes that if an amount for re-,mobilization can be approved by the FAA for restarting the project, that the prices quoted in the original bid will still be valid and that they would agree to complete the work outlined in the proposal to the FAA. He will complete his calculations by Monday, August 9. 3. Mr. Good, Mr. Warner, Mr. steve Smith, Mr. Ed Doyle and Mr. Savage met with FAA personnel on July 15, to discuss the status of the Airport Improvement Projects outlined in the items above. The FAA indicated that sufficient funds to complete the grassing, seal coating and lighting work is available with FY 93 dollars and that they would work with us to reach the logical stopping point we have requested. Funds for additional paving will have to be requested and justified in FY 94 or later. 4. The Dixie Wing of the Confederate Air Force, with tremendous support from officers and cadets of the Civil Air Patrol, held the "First Annual Fly-in and Static Display, at Peachtree City-Falcon Field Airport" on July 24. The CAP members helped control auto and people traffic and CAF members controlled aircraft movement. Concession stands, portable toilets, trash barrels, control ropes and an insurance policy protecting the Authority were provided as promised. Some 2,000 to 3,000 people attended and the CAF reports that they received over $1,000 in donations and sold over $4,000 in concession goods. The CAP also sold over $400 in lemonade in the 100 degree plus temperatures. Over a dozen WWII vintage "war birds" flew in for the day, including a P-51, (2) AT-G's, a C- 45, a PT-2G, (2) T-34's and others. A good time was had by all. 5. The back/course approach to runway 13 was approved for flight on July 22 and the localizer system passed its semi-annual flight check on July 30. We now have 3 published instrument approaches to the airport, serving both ends of the runway. ".... I 2 - 6. Mr. Dick Esh, Senior Pilot for the Goodyear Tire and Rubber Company visited the airport on July 30 to check for possible landing sites for their airship. They will be in the Atlanta area during the National Business Aircraft Associations' convention, September 20 through 23. He is looking at other sites closer to PDK Airport, but wanted to know if FFC was a possibility. We agreed that he could use the area planned for future corporate hangars on the SE end of the airport if he wished. He will let us know next week. Wilbur Smith and Associates: No report. V. OLD AGENDA ITEMS NONE ~ VI. NEW AGENDA ITEMS ~" 93-08-01 Consider authorizing Airport Manager to pay ASOS ACU power costs. Mr. Good excused himself from discussion on this subject due to a possible conflict of interest. A motion to authorize the Airport Manager to reimburse the Toy Box, Inc. at the rate of $35.00 per month for the power used by the Airport Surface Observing System (ASOS) Acquisition and Control Unit (ACU), was made by Mr. Amos and seconded by Ms. Brigham. The motion passed with three voting in the affirmative and none opposed. Mr. Good did not vote. 93-09-02 Award contract for LOC/DME/NDB maintenance. Mr. Savage explained that there was only one bidder for the monthly maintenance of the above listed equipment, Mr. George Miler. The rate bid was for $689.00 per month for all FAA required maintenance checks including ground and flight inspections. Callout trips over and above those included in the base bid would be paid at the rate of $696.00 per trip. Mr. Amos and Mr. Good said they believed the callout rate was too high and requested Mr. Savage to: solicit bids from other qualified technicians; determine if 3 ,...., f' Hunting Aircraft, Inc. had the required personnel to work on the equipment; and to request Mr. Miler to work on a month- to-month basis until this item was satisfied. A motion to table action on awarding the maintenance contract was made by Mr. Amos and seconded by Ms. Brigham. The motion passed unanimously. Mr. Savage presented an invoice from Airport Systems International, Inc. for the final installment for maintenance on the Localizer/DME. NAV-AID PROJECT INVOICES: Airport Systems IntI, Inc. $ 2,875.00 PAY REQUESTS: Georgia Dept of Transportation $ 2,206.97 r A motion to approve the invoice and pay request as presented was made by Mr. Dennis and seconded by Ms. Brigham. The motion passed unanimously. 93-08-03 Consider implementing a surcharge for electrical devices in hangars. Mr. Dennis said he would not vote on this item due to a possible conflict of interest. Mr. Savage presented his calculations on power usage by certain refrigerators present in three hangars in which the Authority provides electrical power. - After considerable discussion, a motion was made by Mr. Good and seconded by Mr. Amos that: 1) Requested Mr. Savage to develop a hangar policy that includes a statement that before any electrical equipment can be placed in a hangar in which the Authority provides electrical power, the Airport Manager must approve that installation, and 2) Any equipment installed (such as a refrigerator or freezer) that draws less than 3 amps of power while running will require a $10.00 surcharge be added to the monthly hangar/ground lease rent, and 4 - I I I I I I I l I I ! ,..... ~" 3) Any such equipment that draws 3 amps or more will require a $20.00 surcharge be added to the monthly hangar/ground lease rent. The motion passed with three voting in the affirmative and none opposed. Mr. Dennis did not vote. At 7:55 p.m., a motion was made by Mr. Amos and seconded by Mr. Dennis to recess and reconvene in Executive Session to consider personnel and attorney/client matters. The motion passed unanimously. VII. EXECUTIVE SESSION There were no actions taken by the Authority during the Executive Session. At 8:48 p.m. a motion to adjourn was made by Mr. Amos and seconded by Mr. Dennis. The motion passed unanimously. ~ \ , " , " . Attested by: . Good, Chairman 5 '~'---'-"--'---""""--'~--~--"""-~-'--"--~------'---~'-~-'-"~._~....._"---_.._-------------_._.._---_._---- ,...... ~ PEACHTREE CITY AIRPORT AUTHORITY RECORD OF ATTENDANCE AS OF: , , AUGUST 31, 1993 REGULAR MTNGS REG SPCL CLD SPECIAL TOTAL MEETINGS ATND ATNDC MEETINGS CALLED ATNDC LAST 12 % LAST 12 MEETNGS % MONTHS MONTHS ATND DAVID GOOD 12 11 92% 3 3 93% VIKI BRIGHAM 12 11 92% 3 3 93% BOB PATTERSON 12 9 75% 3 2 73% JOHN DENNIS 12 8 66% 3 2 67% MIKE AMOS 12 10 83% 3 3 87% ~ , MEMBERS DATES ABSENT DAVID GOOD 06/09/93 R VIKI BRIGHAM 03/03/93 R BOB PATTERSON 08/04/93 R 11/17/92 S 02/03/93 R 07/07/93 R JOHN DENNIS 09/02/92 R 11/17/92 S 04/07/93 R 05/05/93 R 06/09/93 R MIKE AMOS 11/04/92 R 02/03/93 R MEETING DATES TYPE 06/09/93 REG 07/07/93 REG 07/21/93 SPCL 08/04/93 REG 09/02/92 REG 10/07/92 REG 11/04/92 REG 11/17/92 SPCL 12/02/92 REG 01/06/93 REG 01/20/93 SPCL 02/03/93 REG 03/03/93 REG 04/07/93 REG 05/05/93 REG