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10-06-1993 Regular Meeting - PEACHTREE CITY AIRPORT AUTHORITY MINUTES OF MEETING October 6/ 1993 The regular meeting of the Peachtree City Airport Authority was held in the City Hall Council Chambers on October 6, 1993/ at 7 p.m. Those present were: Chairman David M. Good; Members Michael E. Amos, Vivian R. Brigham and Robert B. Patterson; Airport Manager James H. Savage; Authority Attorney Douglas B. Warner; Recording Secretary Shirley R. Comer; and City Engineer Barry Amos. Member John W. Dennis was absent. I. ANNOUNCEMENTS None. II. ADDITIONAL AGENDA ITEMS See added item 93-10-05 below. III. APPROVAL OF MINUTES ~ A motion to approve the minutes of the September 1/ 1993 Authority meeting as corrected by Ms. Brigham was made by Mr. Michael Amos and seconded by Ms. Brigham. The motion passed unanimously. IV. REPORTS Airport Manager: Mr. Savage briefed the Authority on the following issues: 1. The back course approach to runway 13 has been declared unusable by the FAA. Apparently during the original certification flight check by the FAA, certain required checks were not performed. The checks will be made during the week of October 11/ and hopefully the approach will be restored to operation at that time. 2. On September 16/ the painting of the helipad, all taxiway and ramp markings were completed by the seal- coating contractor. On that same day, Maintenance Technician Bob Gray installed three new windsocks to replace ones that had become badly faded and worn. The existing socks were installed approximately two years ago. "..-" 1 .~ 3. Mr. Savage thanked Authority member Brigham for her efforts to produce a brochure on Peachtree City-Falcon Field in time to be handed out at the National Business Aircraft Association's convention the week of September 20. The remaining brochures will be mailed to aircraft owners in the South Metro Atlanta area. 4. Mr. Savage described his recent meeting with John Boothby, Executive Director of the Fayette County Development Authority, at which they discussed methods for cooperative efforts to attract industry and trade to Falcon Field and Fayette County. 5. The quarterly report on customer comment cards from Hunting Aircraft, Inc. was received on October 1. The report included eight favorable comments from customers, and is available for review in Mr. Savage's office. 6. ,.-. The Authority recently received a request from Jack Millet, Director of "Aeroport International De Beavais Tille''', a business airport located some 60 kilometers north of Paris, France, for information on the Falcon Field airport business park. Apparently, Mr. Millet learned of our park from the FAA and is trying to develop a similar operation on his airport. Mr. Savage will coordinate his efforts to respond with Peachtree City Development Corp. Ms. Brigham suggested that we consider translating our response into French. 7. The Civil Air Patrol is preparing a proposal to build a office/meeting facility at Falcon Field. Preliminary discussions have centered on a site near the T-Hangar area that the Authority has considered for public rest rooms. The general plan calls for a building of some 2,000 square feet that would include those public rest rooms. When the proposal is more complete Mr. Savage will present it to the Authority for consideration. :-'\ 2 - Wilbur Smith and Associates: Engineer Ed Doyle of Wilbur Smith and Associates briefed the Authority on the current status of all AlP construction projects now underway. All work scheduled to date has been completed. Some minor clean up and rework of grassing and erosion control remains, but it should not interfere with a final inspection planned for the week of October 18. Mr. Doyle then presented the following invoices and pay requests for consideration by the Authority: PROJECT AlP 05/08 INVOICES: Oakview Construction Wilbur Smith and Associates Douglas B. Warner $148,343.68 11,507.32 3.600.00 $163,451.00 PAY REQUESTS: Federal Aviation Administration $21,170.00 - TO BE PAID FROM THIS REQUEST: Oakview Construction Wilbur Smith and Associates Douglas B. Warner $6,062.68 11,507.32 3.600.00 $21,170.00 The balance of $142,281.00 due Oakview will be paid from a new grant to be issued by the FAA to be called AlP 09. PROJECT AlP 06 INVOICES: Allied Fence James H. Savage $7,787.76 119.98 $7,907.74 PAY REQUESTS: Federal Aviation Administration Georgia DOT $7,925.00 157.43 $8,082.43 - 3 r'" ,t' PROJECT AlP 07 INVOICES: APAC Construction Wilbur Smith and Associates $51 , 1 46.12 21.922.31 $73,068.43 PAY REQUESTS: Federal Aviation Administration Georgia DOT $19,323.00 2.813.06 $22,136.06 TO BE PAID FROM THIS REQUEST: APAC Construction $22,136.06 The balance of $29,101.06 due APAC and the balance of $21,922.31 due Wilbur Smith will be paid from a grant amendment to AlP 07 to be issued by the FAA. -, A motion to approve the invoices and pay requests for all AlP projects as submitted was made by Ms. Brigham and seconded by Mr. Patterson. The motion passed unanimously. V. OLD AGENDA ITEMS None. VI. NEW AGENDA ITEMS 93-10-01 Consider proposal from the Confederate Air Force for hangar ground lease. Mr. Bill Baldwin of the Confederate Air Force (CAF) made a presentation to the Authority on the goals and objectives of his organization. After consideration, the Authority directed the Airport Manager to draft a letter of inducement to the CAF that would include the offer to provide land on the airport for construction of a hangar and air museum. No other action was taken at this time. ",..... 4 - 93-10-02 Consider disposition of unused funds of the Fayette County EDO. b' I' A motion was made by Mr. Patterson and seconded by Ms. Brigham to authorize the Chairman sign the required documents to transfer the residual funds remaining in the EDO account to the Fayette County Development Authority. The motion passed unanimously. 93-10-03 Consider modification of the Eastern Aviation Fuels, Inc. contract. A motion was made Mr. Michael Amos and seconded by Ms. Brigham to authorize the Chairman to sign the amendment as presented. The motion passed unanimously. A copy of the amendment is attached and made a part of these minutes. 93-10-04 Consider FY 94 Budget. - After considerable discussion including a commitment from Mayor Bob Lenox regarding a cash grant from the City of Peachtree City for $25,000, a motion was made by Ms. Brigham and seconded by Mr. Michael Amos to adopt the proposed budget labeled "FY 94 (a)" as presented, except that the period covered would only include the first six months shown. The motion passed unanimously. A copy of the budget adopted is attached and made a part of these minutes. 93-10-05 Consider letter to Wilbur Smith and Associates regarding long term debt. Mr. Good described a letter to Wilbur Smith and Associates that acknowledges an outstanding debt of $58,979.81 for non- AlP work performed by WSA. It was agreed that no formal action by the Authority was necessary and that the debt would be retired as soon as funds permitted. At 8:27 p.m. a motion to recess and reconvene in Executive Session to consider lease agreements and other attorney client matters was made by Mr. Good and seconded by Ms. Brigham. The motion passed unanimously. -. 5 ~ ,......., -- [ .~- - ------.-.~.----~~~-~__....._~__~__~_____'____...,_.~_.~_._".._'.~___---'-__,_.'c..._L__.--"..__._---',......._---'_~.__"____"_.,,.__._..____._~..__,,__~________.__ VII. EXECUTIVE SESSION There were no actions taken by the Authority during the Executive Session. At 8:46 p.m. a motion to adjourn was made by Mr. Michael Amos and seconded by Ms. Brigham. The motion passed unanimously. ~~~ Attested by: DOdctl David M. Good, Chairman 6 ^__. ___-'_'~.__'___'^n_____,....,_,- "".__ _'__~__ .. .._'________.______. ... ~(Q)[P'V ,....., ~ : MODIFICATION OF AVIATION FUELS STORAGE AND DISPENSING EQUIPMENT LEASE/PURCHASE AGREEMENT DATED JULY, 1 1992 Eastern Aviation Fuels, Inc. (Lessor) and the Peachtree City Airport Authority (Lessee) a~ree to modify the Aviation Fuels Storage and Dispensing Equipment Lease/Purchase Agreement dated July I, 1992, as follows: 1. For a period of fourteen (14) months beginning August I, 1993, and continuing through September 30, 1994, the facility rental amount shall be $1,000 per month. 2. Lessor shall be responsible for major repairs and maintenance of the facility, the term "major" being defined as repairs and maintenance exceeding $500 in cost. Lessee shall be responsible for minor repairs and maintenance of the facility. EXECUTED this day of , 1993. -. EASTERN AVIATION FUELS, INC. WITNESS: PEACHTREE CITY AIRPORT AUTHORITY WITNESS: ~ , . " --.....-------. -~ f.\ \/2-,=C;-M CJ 4- .'-~"'f..\?P~~";p.-'./670T!j3~--.... "PcAA- BUDGET AND PROJECTED CASH FLOW - AIRPORT OPERATIONS - FY94 (Revised 10/06/93) OCT NOV DEC JAN FEB MAR TOTALS **BUDGET** I""" ,_. vENUES '.... ,. HUNTING AIRCRAFT, INC. '" Fuel Fuel sales Overhead Flowage fee Farm debt * Rents FBO lease Thru-fence Sub-total ** OTHER INCOME Tie-downs Port-a-ports T-hangars Thru-fence FAA reimburse Int. & Misc. Sub-total EXPENSES * Prof. fees * Insurance * utilities * Airport maint. *'"'""uel expense , 'uel farm debt i )ffice rent 1'ffice expense * 'relephone * Emp Expenses * Payroll * Navaid Maint. Sub-total DEBT SERVICE * Note #09003 * Note #09004 * Credit Line 27,069 1,583 1,319 1,159 8,346 o 15,363 900 750 1,159 8,346 o 15,363 900 750 1,159 8,346 o 15,363 900 750 1,159 8,346 o 15,363 900 750 1,159 8,346 o 15,363 900 750 1,159 8,346 o 103,882 6,083 5,069 6,954 o 50,076 o ---------------------------------------------------------------- 39,476 26,518 26,518 26,518 26,518 26,518 172,064 675 675 675 675 810 810 4,320 1,040 1,040 1,040 1,040 1,040 1,040 6 240 2,250 2,250 2,250 2,500 2,500 2,500 14;250 250 250 250 393 250 250 1,643 500 500 500 0 0 0 1,500 10,000 0 5,000 5,000 5,000 0 25,000 ---------------------------------------------------------------- 14,715 4,715 9,715 9,608 9,600 4,600 52,953 o 0 0 0 0 0 0 (1,020 (1,020 (1,020 (1,020 (2~420 (1 020 17'520 (600 (600 (600 (600 600 t600 3,600 (400 (400 (400 (400 400 (400. 2,400 (23,500 (15,363 (15,363 (15,363 (15,363 (15,363 (1 0,313 (If'~~g (If'~~g (If'~~g (If'~~g (If'~~g (l~'~~g l~;~ig 200 200 200 200 200 200 1,200 250 250 250 250 250 250 1 500 (7,470 (10,030 (6,850 (7,575 (6,850 (6,850 (5;625 (750 (750 (750 (750 (750 (750 (4,500 ---------------------------------------------------------------- (36,485) (30,908) (27,728) (28,453) (29,128) (27,728) (180,428) (2,385j (2,385j (2,385j (2,385j (2,385j (2,385j (14,310j (3,650 (3,650 (3,650 (3,650 (3,650 (3,650 (21,900 (183 (172 (205 (192 (179 (172 (1,103 ---------------------------------------------------------------- Sub-total (6,218) (6,207) (6,240) (6,227) (6,214) (6,207) (37,313) MONTHLY CASH FLO 11,488 (5,882) 2,265 1,446 776 (2,817) 7,276 **CASH BALANCE SUMMARY** BGN GEN FUND BAL 210 1,698 816 1,081 527 303 MONTHLY CASH FLO 11 488 (5,882) 2,265 1 446 776 (2,817) FUNDS TRANSFERED (10;000) 5,000 (2,000) (2;000) (1,000) 3,000 END GEN FUND BAL 1,698 816 1,081 527 303 486 DEVLMNT FUND BAL 525 525 525 525 525 525 CAPT ACCT BAL 61 61 61 61 61 62 El""'\ING CASH 2,284 1,402 1,667 1,113 889 1,073 DIT LINE BAL (25,800) (30,800) (28,800) (26,800) (25,800) (28,800) - - ,..., PEACHTREE CITY AIRPORT AUTHORITY RECORD OF ATTENDANCE AS OF: OCTOBER 31, 1993 REGULAR MTNGS REG SPCL CLD SPECIAL TOTAL MEETINGS ATND ATNDC MEETINGS CALLED ATNDC LAST 12 ll, LAST 12 MEETNGS % 0 MONTHS MONTHS ATND DAVID GOOD 12 11 92% 3 3 93% VIKI BRIGHAM 12 10 83% 3 3 87% BOB PATTERSON 12 9 75% 3 2 73% JOHN DENNIS 12 8 67% 3 2 67% MIKE AMOS 12 10 83% 3 3 87% MEMBERS DATES ABSENT DAVID GOOD 06/09/93 R VIKI BRIGHAM 03/03/93 R 09/01/93 R BOB PATTERSON 11/17/92 S 02/03/93 R 07/07/93 R 08/04/93 R JOHN DENNIS 11/17/92 S 04/07/93 R 05/05/93 R 06/09/93 R 10/06/93 R MIKE AMOS 11/04/92 R 02/03/93 R MEETING DATES TYPE 06/09/93 REG 07/07/93 REG 07/21/93 SPCL 08/04/93 REG 09/01/93 REG 10/06/93 REG 11/04/92 REG 11/17/92 SPCL 12/02/92 REG 01/06/93 REG 01/20/93 SPCL 02/03/93 REG 03/03/93 REG 04/07/93 REG 05/05/93 REG