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08-10-1994 Regular Meeting ~ PEACHTREE CITY AIRPORT AUTHORITY MINUTES OF MEETING August 10,1994 The regular meeting of the Peachtree City Airport Authority was held in the City Hall Council Chambers on August 10, 1994, at 7 p.m. Those present were: Chairman David M. Good; Members Vivian R. Brigham, Michael E. Amos, Robert B. Patterson and Daniel E. Carr; Airport Manager James H. Savage; Authority Attorney Douglas B. Warner; Recording Secretary Shirley R. Comer and City Engineer Cam McNair. I. ANNOUNCEMENTS None. II. ADDITIONAL AGENDA ITEMS A motion to add an additional agenda item 94-08-03, as shown below, was made by Chairman Good and seconded by Ms. Brigham. The motion passed unanimously. ,--.< III. APPROVAL OF MINUTES A motion to approve the minutes of the July 6, 1994 . Authority meeting as written was made by Mr. Amos and seconded by Mr. Patterson. The motion passed unanimously. A motion to approve the minutes of the July 8, 1994 Authority meeting as written was made by Mr. Patterson and seconded by Mr. Carr. The motion passed unanimously. A motion to approve the minutes of the July 19, 1994 Authority meeting as written was made by Ms. Brigham and seconded by Mr. Carr. The motion passed unanimously. IV. REPORTS Airport Manager: Mr. Savage briefed the Authority on the following issues: 1. Mr. Savage has had several meetings with Federal Emergency Management Agency (FEMA) and Georgia Department of Transportation" (GaDOT) personnel to discuss the flood damage sustained on July 4 and 5. Attached to these minutes is a summary of the costs to repair the damage. Ms. Angie Whatley of the Public Assistance Office of Georgia Emergency Management Agency (GEMA) has indicated that following additional paperwork, funding should be available within two or '"""' t: 1 - three weeks. The Localizer that was damaged was returned to service on July 22. 2. Repairs have been made to the access gate to the Non- Directional Beacon (NDB) located northwest of Brooks, GA. Apparently, sometime around July 8, vandals destroyed the gate and part of the fence surrounding the NDB. Repair cost was $455, which included adding a chain and two steel posts at the entrance driveway to deny access to the property. The FAA has supplied warning signs that indicate that it is a federal offence to damage property used in the control of aircraft. A police report was filed with the Fayette County Sheriff's office. The Dixie Wing of the Confederate Air Force held its second annual fly-in and static display on July 24. Early morning fog delayed the start of the activities, but by 1 p.m., over 12 aircraft were on site and during the rest of the day some 3,000 visitors attended. The National Weather Service also held its public open house that day, so the public was able to see both for the price of one. Minor crowd control problems developed during the day and Mr. Savage indicated that he would be discussing those issues with representatives of the CAF soon. 4. Antenna cable ~ecessary to hook up the ground-to-air radio for the Automatic Surface Observing System (ASOS) weather reporting system, has been delivered to the National Weather Service. Barry Broadnax of the NWS says that he hopes to have it broadcasting weather information by September 1. The date for a full commissioning of the system is still unknown, but FAA officials hope it will be completed by October, 1994. 3. r 5. The components necessary to build the dome for the upper air inflation building, from which the NWS will launch weather balloons, were delivered this afternoon. Barry Broadnax says they plan to begin releasing balloons from Peachtree City-Falcon Field soon. 6. Funds for Federal Aviation Administration Airport Improvement Program project AlP 08 were received on August 9. This $208,864 allowed the Authority to write checks to Oakview Construction and Wilbur Smith and Associates for final payments on this project which was completed last fall. ,...., 2 ._.... ..~._.~_.._~'i......~::_.,'-__:_.~.~~.,:,;;,,;,::..:.,~.,~~.:c........:...,_._,.~..,.:~"_' _.-,-_L:cc-, r- V. OLD AGENDA ITEMS None VI. NEW AGENDA ITEMS 94-08-01 Consider bids for airport property insurance and recommendations from Insurance Review and Management. After a presentation by Mr. Joe Byrd of Insurance Review and Management during which he described the two bids received, discussions were held by the Authority regarding the merits and legality of insuring under the City's base policy to take advantage of a savings of $2954 in premium that was offered by Reese Insurance Associates. A bid summary and legal opinion regarding the proposal are attached and made a part of these minutes. r- A motion .to accept the bid of Reese Insurance Associates as presented, subject to acceptance by the City of Peachtree City, was made by Chairman Good and seconded by Ms. Brigham. The motion passed unanimously. 94-08-02 Consider proposal from Eagle Scout Candidate Jonathan Harman to build a sidewalk in Airport Park. Mr. Savage described the proposal by Candidate Harman to build a sidewalk connecting the road serving the park and the foot bridge across the drainage ditch next to the park. Airport Maintenance Technician Bob Gray is a Scout Leader and has had several conversations with Mr. Harman and his father. It is Mr. Savage's and Mr. Gray's recommendation to allow Mr. Harman to proceed with his project. With Authority approval, Mr. Harman must develop his plan and then present it to the Scout Council for approval before he can begin. ~ A motion to allow Mr. Harman to move forward with his project and to provide up to $150 in funding to aid in the construction was made by Mr. Amos and seconded by Mr. Carr. The motion passed unanimously. 3 ,...... 94-08-03 Consider late agenda item requested by Mr. Gary Rower to discuss hangar ground lease documents. Mr. Gary Rower made a presentation to the Authority, during which he discussed several issues regarding the hangar ground lease policies of the Authority. The Authority reviewed those issues and by consensus reaffirmed its previous position. Mr. Savage was requested by the Authority to continue lease negotiations with Mr. Rower in the hopes of reaching a mutually acceptable agreement. No other actions were taken by the Authority on this item. VII. EXECUTIVE SESSION There were no items for consideration in Executive Session. At 8:22 p.m. a motion to adjourn was made by Chairman Good and seconded by Ms. Brigham. The motion passed unanimously. ~~j{;;j; . Attested by: ~crJ Davi M. Good, Chairman ~ 4 #' ,/ .;c 1994 FLOOD DAMAGE REPAIR SUMMARY - AUGUST 10, 1994 - LI ,LIZER ANTENNA EQUIPMENT REPAIRS MADE , 7/7/94 through 7/20/94 AIRFIELD TECHNOLOGY Restore antenna feed cable - 7/18 thru 7/20 Two days travel 7/17 & 7/21 1810 m~les travel allowance 8 element feedcable set MILERTRONICS Labor: Inspect & clean unit - 7/7 thru 7/8 Rebuilt distribution unit - 7/18 thru 7/20 Parts replaced: SCB-50 012537-0002 030280-0001 978050-0005 978057-0005 Screw in heater Backplane board Monitor combiner unit 4.5 Software update 4.5 Software update ST~TOTAL AS OF 8/10/94 , , k, Pi :s needed to 012743-0002 012505-1002 012506-0002 012552-0001 030305-0004 replace spares used to rebuild unit: PQwer supply M~croprocessor Analog IiO Board Antenna fault board Int. Detector Assy ELECTRONIC REPAIRS - TOTAL FENCE REPAIRS MADE 8/1 THRU 8/09 D.J's Services & City-wide Fence Perimeter fence repa~rs GRAND TOTAL OF ALL REPAIRS FEDERAL EMERGENCY MANAGEMENT AGENCY DAMAGE SURVEY REPORT Estimated cost of repairs Code 9999 Code 9999 Code 9999 Milertronics Airfield Tech. OJ's Fence - T' 11 Estimates F ~ share 75% - GEMA share 25% UNIT TOTALS 500.00 1,500.00 500.00 1,000.00 0.275 497.75 3,712.00 3,712.00 -------------------- $6,709.75 696.00 1,392.00 696.00 2,088.00 -------------------- $3,480.00 67.55 67.55 313.60 313.60 5,600.00 5,600.00 50.00 50.00 26.00 26.00 -------------------- $6,057.15 $16,246.90 1,029.00 1,029.00 1,465.00 1,465.00 1,571.00 1,571.00 301.00 301.00 1,211.00 1,211.00 -------------------- $5,577.00 $21,823.90 410.00 $410.00 $22,233.90 16,675.00 6,710.00 410.00 $23,795.00 $23,795.00 i' -- ~ :::: ~ f ~ INSURAt'lCE REVIEW & MANAGEMENT 1820 Water Place. Suite 210 AtIanra. Georgia 30339 404/9554474 800/432-0046 FAX 404/9554358 July 27, 1994 Mr. James H. Savage, Airport Manager Peachtree City Airport Authority P.O. Box 2371 Peachtree City, GA 30269 RE: Property and Casualty Insurance Dear Jim: Bids were due at 2:00 P.M. July 26, 1994. Only two bids were received and listed on the enclosed exhibit. The Reese Insurance bid is based on adding the property and scheduled property coverages . to the Peachtree City policy with separate policies for fidelity bond and hired car and -- non-ownership liability. The Nationair bid is based on individual policies for the Authority. Also, the Nationair bid does not include flood coverage. Based on the recent flood in Peachtree City, we consider this a very important coverage. If the City and the Authority are agreeable to allowing the Authority to be insured under the City's property policy, we recommend the bid submitted by Reese Insurance. If not, the alternative is the Nationair bid. If the Reese bid is accepted, the premium will be pro-rated from 8-1-94 to 12-1-94, the~. expiration date of the City's policy. Reese has indicated that the premium for the I Authority can be billed separately. Enclosed is one copy of each of the bids for your records. If you have any questions, please give me a call. Sincerely, T~~d' President C.P.C.U. r:'""" TJB:1rh __H'~ JUL 29 1994 :i: I : I ) ~_.:J ~~:"'..:.;..:..;:~L ........"............-.....-..,.... "--_.--..-'----'-~--'''~~_.... "..,... PEACHTREE CITY AIlU'ORT AUTHOlUTY Nationair Reese Ins. Coverage Premium Deductible Premium Deductible Buildings & Contents $ 3,956 $5,000 $ 2,495 $5,000 Optional Flood No Quote Included $25,000 Optional Earthquake $ 854 10% Included $25,000 Scheduled Property Floater $ 218 $250 $ 54 $2,500 Fidelity Bond $ 750 None $ 268 $250 Hired Car and Non-Ownership Liab. $ 173 None $ 180 None $ 5,951 $ 2,997 -, l~ ,~ ,,-.., ~ _~,;;"--~"":';.;;;.~.:'""-,:_..~_-,,-;...'.'_,J",-~,,,;:', ,_.c;:,._....~..;.;;....'-'.""'--".:.....:.._._~_..._'--.:_"_. DOUGLAS B. W ARN"ER ATTORNEY AT LAW WE:S1'PARK POINTE OF'F'ICI!: CI!:NTER 401 WE:STPARK COURT. SUITE: tOO PE:ACHTRE:E: CITY, GEORGIA 30269 TELE:PHONE: 40.4 4e'7....4.49<4 TELE:COP1ER 40.4 631-1'7'71 AUgust 5, 1994 Mr. James H. Savage, Airport Manager Peachtree City Airport Authority P.O. Box 2371 Peachtree City, Georgia 30269 RE: Insuring Airport property under City policy Dear Jim: You have asked that I research the Airport Authority's ability to insure its property under an existing Peachtree City policy and offer my opinion of the legality of such an arrangement. After researching the issue, I have concluded that the Airport Authority could insure through the City's policy as long as the City is not responsible for the payment of the Authority's premium. Article 9 Sect. 3 Para. 1 of the Georgia Constitution permits Authorities to enter into an intergovernmental contract for any period not exceeding 50 years for j oint services; but such contracts must deal with services which the parties are authorized by law to undertake. Since both the Authority and the City are authorized to purchase property insurance, an agreement to seek joint insurance coverage would not, on its face, violate constitutional requirements. Pursuant to O.C.G.A. Sec. 36-62-10, however, no obligation or indebtedness of the Authority shall constitute an obligation or indebtedness of the State or any political subdivision. Thus, it would be necessary for any contract between Reese Insurance, the City and the Authority, would have to provide that each entity would be solely responsible for its premium. Reese Insurance would not have the right to claim against the City for any premiums unpaid by the Authority. I have spoken with counsel for Peachtree City regarding this matter and informed them of the substantial difference in premiums between the bids received. They were unaware of the bid by Reese and the proposal to add the Airport property to the City's policy, but they assured me that they would take the matter up with the ci ty counsel. Reese Insurance should be notified that the Authority shall be solely responsible for its premiums under the , _ Mr. James H. Savage, Airport Manager Peachtree City Airport Authority P.O. Box 2371 Peachtree City, Georgia 30269 policy to insure that this requirement is acceptable to them and will not effect their bid. Should you have any further questions regarding this matter, give me a call. rJ];;;:t~ Douglas B. Warner fi!"""""" -. ""..".... PEACHTREE CITY AIRPORT AUTHORITY RECORD OF ATTENDANCE AS OF: August 31, 1994 REGULAR MTNGS REG SPCL CLD SPECIAL TOTAL MEETINGS ATND ATNDC MEETINGS CALLED ATNDC LAST 12 % LAST 12 MEETNGS % MONTHS MONTHS ATND DAVID GOOD 12 12 100% 3 3 100% VIKI BRIGHAM 12 11 92% 3 3 93% BOB PATTERSON 12 11 92% 3 2 87% DAN CARR * 8 7 88% 3 3 91% MIKE AMOS 12 11 92% 3 2 87% * New Member as of January 1, 1994. ,...-.. ,...... , MEMBERS DATES ABSENT MEETING DATES TYPE DAVID GOOD 06/01/94 REG 07/06/94 REG VIKI BRIGHAM 09/01/93 R 07/08/94 SPCL 07/19/94 SPCL BOB PATTERSON 01/27/94 S 08/10/94 REG 04/06/94 R 09/01/93 REG 10/06/93 REG 11/03/93 REG 12/01/93 REG DAN CARR 06/01/94 R 01/05/94 REG 01/27/94 SPCL 02/02/94 REG 03/02/94 REG MIKE AMOS 04/06/94 R 04/06/94 REG 07/19/94 S 05/04/94 REG