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03-01-1995 Regular Meeting ,.... , PEACHTREE CITY AIRPORT AUTHORITY MINUTES OF MEETING March 1, 1995 The regular meeting of the Peachtree City Airport Authority was held in the City Hall Council Chambers on March 1, 1995, at 7 p.m. Those present were: Chairman David M. Good; Members Vivian R. Brigham, Michael E. Amos, Robert B. Patterson, Daniel E. Carr; Airport Manager James H. Savage; Authority Attorney Kim Flynt; and Recording Secretary Shirley R. Comer. I. ANNOUNCEMENTS None. II. ADDITIONAL AGENDA ITEMS None. III. APPROVAL OF MINUTES -- A motion to approve the minutes of the February 1, 1995, Authority meeting as presented was made by Mr. Amos and seconded by Ms. Brigham. The motion passed unanimously. IV. REPORTS Airport Manager: Mr. Savage briefed the Authority on the following issues: 1. On February 16, Mr. Savage, Mr. Bob Gray of the Authority staff and Mr. David Harris of Senoia Aircraft erected two outside signs identifying each business on the Toy Box Office building. The signs are located on the runway side of the building. The Authority's sign cost $130.00 and was approved by the City Planning Department. Mr. Gray built a picture frame type backboard for each sign from material supplied by Mr. Harris. 2. Mr. Savage recently attended a trade show for asphalt paving and maintenance equipment. The main purpose of the visit was to discuss materials and methods for crack sealing with various exhibitors at the show. Of particular interest were the various products manufactured by Crafco, which makes the product the City uses to seal cracks in streets and cart paths. ,.... 1 ,........ ,...., r- f' '" ~" , Engineers from Wilbur Smith and Associates (WSA) are reviewing data on the products to verify that they meet FAA specifications. Mr. Savage met with one dealer from Brooks, GA, who would like to give the Authority a proposal to seal the cracks that are starting to form lengthwise along the "lane joints" on the runway. Discussions with City Manager Jim Basinger about working with Public Works employees to do the crack sealing are on hold until WSA completes their review. Mr. Savage expects to have a recommendation for action by the next Authority meeting. 3. Mr. Savage reported on his recent meetings with various firms interested in providing proposals for design and construction of the new Aviation Center. At this time it appears that the Authority will receive at least three proposals, perhaps four. The deadline for submission is 5 p.m., March 10, 1995. During these discussions, the firms have requested an opportunity to make a verbal presentation to the Authority at the planned meeting of March 15, 1995. Chairman Good indicated that the Authority will be meeting with the City Council on March 11, and what format the March 15, meeting might take may depend on the support offered by the City. 4. Mr. Savage reported on his recent conversations with Mr. Pete Kilgo of the Atlanta Committee for the Olympic Games (ACOG) and Mr. Steve Alogna Olympic Planner for the FAA. Discussions centered on what plans, if any, were being considered by ACOG to provide transportation from the airports to ACOG regional transportation centers during the event. Apparently, ACOG has indicated to ticket holders that if they present an event ticket good for that day, the ticket holder can expect free transportation from one of several transportation centers around the metro area to the venue. What was made clear however, is that ACOG will not provide this link and it will be up to airport sponsors and operators to provide this shuttle service. Mr. Kilgo will provide Mr. Savage a list of transportation companies that are interested in offering this service by mid-summer. Mr. Alogna indicated that he shares Mr. Savage's concern that this link has not been addressed adequately, and will continue to press ACOG to at least see that the efforts of airport operators are coordinated with their own. 2 r- 5 . The FAA has indicated that a recent proposal by a communication company to erect a 500 foot tower in Senoia, GA has been withdrawn. Apparently the objections offered by Mr. Savage and others convinced the FAA, and the proponent, that the tower as proposed would be detrimental to air safety. 6. Mr. Savage spoke with Mr. Cliff Monteau, consultant for the FAA, regarding the new instrument approach to RW 24 at Clayton Tara Field. Mr. Monteau was responding to previous concerns raised by the Authority regarding simultaneous approaches to Peachtree City-Falcon Field and Tara. According to Mr. Monteau, with a minor change in the missed approach procedure for the RNAV approach to RW 31 at Falcon, there will be no conflict. That change has already be initiated, which will bring the turn for the missed approach procedure on the RNAV approach into conformance with all other approaches to RW 31. 7. Mr. Savage held recent discussions with Mr. Tom Hughey of the Peachtree City Fire Department regarding hands- on training on various aircraft types that utilize Falcon Field. Mr. Greg King of Stevens Aviation has agreed to assist in that effort. ,-, On a second subject, once the Emergency Operations Manual has been adopted, The PCFD would like to conduct a mock disaster drill on the airport to test the manual and provide valuable training for PCFD personnel. The Authority indicated support for this effort. 8. Ms. Shirley Comer and Ms. Brigham offered to coordinate a second annual Authority picnic and volleyball game, tentatively set for the scheduled meeting night of June 7, 1995. The picnic will be open to airport tenants, employees, their families and the interested public. Covered dishes and BYOB will complement hot dogs and killer hamburgers prepared by the Authority. V. OLD AGENDA ITEMS None VI. NEW AGENDA ITEMS 95-03-01 Consider "Request For Proposals" for accounting services. 3 - Mr. Savage, Chairman Good, Ms. Brigham and Mr. Carr acknowledged that they currently use or have used one or both firms offering proposals to perform accounting services in the past. Chairman Good requested an opinion from Ms. Flynt regarding any possible conflict of interest because of these current or past relationships. Ms. Flynt offered the opinion that unless there were some financial gain to be received by the individuals listed, she felt that no conflict existed. After discussing the merits of the two proposals received, a motion was made by Mr. Carr and seconded by Ms. Brigham to accept the bid of Geeslin, Johnson and Wetherington for monthly accounting services, at a rate of $90.00 per hour, not to exceed $200.00 per month, and $90.00 per hour, not to exceed $1,000.00 per year for year-end review of accounts. The motion passed unanimously. 95-03-02 Review draft of Emergency Operations Manual for airport. ".-, Chairman Good requested that the Authority take the next few weeks to review the draft manual and provide their comments to Mr. Savage by March 22. He also requested Mr. Savage send copies to Stevens Aviation, the Fire Department and the Police Department for their comments as well. Action on this item was deferred until the April 5, meeting. 95-03-03 Consider authorizing Airport Manager to update office computer equipment. Chairman Good provided the Authority with information regarding the limitations of the computer equipment now in service in the Authority's office and recommended that a partial update be authorized now, with additional upgrade at a later date. ,...., Chairman Good then offered a motion to authorize the Airport Manager to solicit three bids from companies such as Gateway, DELL and ALR for a new computer system that meets or exceeds a system based on the Intel 75 Mhz Pentium processor; 16 MB RAM, 256KB Cache; 800 MB Hard drive; appropriate Interface and Local Bus components; Quad Speed CD-ROM; 3.5" Diskette Drive; 17" Color Monitor; Tower case; Keyboard and mouse/trackball; MS-DOS 6.22 and Windows for Works 3.11; MS Office Professional, Bookshelf & Money software; and a three year warranty, at a price not to exceed $2,700.00. The motion was seconded by Mr. Carr and passed unanimously. 4 ,,-- t 95-03-04 Consider authorizing Chairman to renew loan with Peachtree National Bank. Chairman Good stated that he would not participate in discussions or a vote on this item due to the fact that he is a member of the Board of Directors at Peachtree National Bank and would therefor have a conflict of interest. Mr. Amos took the Chairman's position and requested Mr. Savage to brief the Authority on the renewal of this loan. Mr. Savage stated that he believed it was the Authority's intention when this loan was originally issued, to continue renewal until paid in full. The original loan was computed on a 15 year amortization, with a three year balloon payment. The original interest rate was based on prime plus one per cent, which resulted in a fixed rate of 7.5%. Current prime rate is 9% which will yield a fixed rate of 10% for the next three years. This will result in a new monthly payment of $4,182.90 compared to the original payment of $3,608.40. ,.-, A motion was made by Mr. Carr and seconded by Mr. Patterson to authorize the Chairman to renew the loan as presented. The motion passed with four voting in the affirmative and Chairman Good abstaining. VII. EXECUTIVE SESSION There were no Executive Session items for discussion. At 7:38 p.m. a motion to adjourn was made by Chairman Good and seconded by Ms. Brigham. The motion passed unanimously. \, -~ ~~ David . Good, Chairman Attested by: ~ 5