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04-05-1995 Regular Meeting I'!-: PEACHTREE CITY AIRPORT AUTHORITY MINUTES OF MEETING April 5, 1995 The regular meeting of the Peachtree City Airport Authority was held in the City Hall Council Chambers on April 5, 1995, at 7 p.m. Those present were: Chairman David M. Good; Members Vivian R. Brigham, Robert B. Patterson, Daniel E. Carr; Airport Manager James H. Savage; Authority Attorney Douglas B. Warner; and Recording Secretary Shirley R. Comer. Member Michael E. Amos was absent due to a conflict of interest on Agenda Item 95-03-05. I. ANNOUNCEMENTS None. II. ADDITIONAL AGENDA ITEMS Ms. Brigham asked to add an agenda item to discuss adopting a mission statement for the Authority. Chairman Good, hearing no objection, added the item as 95-04-03. I'!-: III. APPROVAL OF MINUTES A motion to approve the minutes of the March 1, 1995, Authority meeting as presented was made by Ms. Brigham and seconded by Mr. Patterson. The motion passed unanimously. A motion to approve the minutes of the March 11, 1995, Authority meeting as amended was made by Ms. Brigham and seconded by Mr. Patterson. The motion passed unanimously. A motion to approve the minutes of the March 15, 1995, Authority meeting as amended was made by Ms. Brigham and seconded by Mr. Carr. The motion passed unanimously. IV. REPORTS Airport Manager: Mr. Savage briefed the Authority on the following issues: 1 . Mr. Savage met with Steve Smith of Wilbur Smith and Associates on March 15, to review the cracks forming along the "lane joints" on the runway. Mr. Smith believes the problem is a minor one, but a crack sealing effort should be made this summer to prevent further deterioration. ~ f 1 ,....... Mr. Savage has discussed a sealing program with one contractor who recently performed a similar effort at the Griffin Airport. Mr. Jedd Raines has indicated he would do the crack sealing for $.30 per linear foot. Mr. Savage has also discussed the problem with City Manager Jim Basinger. The Authority would buy the material and the City would furnish the men and equipment to do the work. Wilbur Smith and Associates has been asked to review the specifications of the sealant the City uses on the streets of the City to determine if it meets FAA criteria. Mr. Savage indicated he would have a recommendation for the Authority by the May 3, meeting. 2. Ms. Brigham recently volunteered to remove and pack up the Indian artifacts that were uncovered on the airport grounds prior to the construction the new runway in 1989, that have been on display at the City Library. The Library is undergoing an expansion program which will add a new wing and the artifacts were at risk of being damaged. They are currently being stored at the airport. r- Mr. Savage recommended that when the new Aviation Center is completed, the artifacts be permanently displayed in the lobby of the facility. 3. Mr. Savage stated that he has now received inquires from two firms that would like to base airships at the airport during the 1996 Olympics and one firm from the Tampa, FL area that wants to base three banner-towing aircraft during the same period. Mr. Savage asked if any of the Authority members would like to help in establishing a rate schedule and reservation system for that period. He believes that the rates should be established soon so that he can advise potential visitors when the call. "..., 4. Mr. Savage and Chairman Good met with Larry Flynn, lain Glendinning and Greg King of Stevens Aviation on March 22, to discuss Stevens leasing the Fixed Base Operations (FBO) space in the new Aviation Center. Mr. Flynn has responded by letter stating Stevens' intent to lease this space and expressing a desire to work with the Authority to design the interior layout of the FBO facility. 2 ,..... , , ,..... 5. Mr. Savage met recently with Tate Godfrey of Peachtree City Development Corp., Tom Farr, Chairman of the Development Authority of Peachtree City, John Chatfield of the State Department of Industry and Trade and an individual who is looking to develop a manufacturing plant that would require airport access. If there is further interest, Mr. Savage will report back to the Authority on future developments. 6. The airport has recently added two additional tie-down tenants on the northwest ramp, bringing the total to 18. 7. The Localizer (LOC) and Distance Measuring Equipment (DME) were given their routine quarterly flight check by the FAA on March 29, and shown to be working normally. 8. Mr. Savage and Ms. Brigham met with Mayor Bob Lenox and others at the first meeting of the Airport Master Plan Design and Development Committee on Friday, March 31. Ms. Brigham indicated she would brief the Authority on the meeting later while discussing Agenda Item 95- 04-03. 9. Falconaire Maintenance has once again failed to provide the required financial information for calendar year 1994 and a forecast for calendar year 1995. It may become necessary to issue a letter terminating their "through-the-fence" access rights until they comply. Owner wanda Wright has indicated that the information will be delivered soon. v. OLD AGENDA ITEMS ".....,., 95-03-02 Review draft of Emergency Operations Manual for airport. Citing the heavy agenda for tonight's meeting and the need to spend considerable time reviewing the proposal, a motion to table action on this item until the next meeting was made by Chairman Good and seconded by Ms. Brigham. The motion passed unanimously. 3 ,.-, 95-03-05 Consider proposals for designing and building the Aviation Center. After a ten minute verbal update of their proposal by Jim Pace of Group VI Corporation, and a similar update by Gary McElwee of CONMAC of their proposal, Chairman Good asked Mr. Savage to give his recommendations. Mr. Savage read the attached Memorandum and presented a Comparison of the Clarification Statements issued by the respondents. At 7:42 p.m., Chairman Good moved to recess and reconvene in Executive Session to consult with legal counsel for an opinion as to the rights and legal obligations of the Authority pertaining to the matters currently pending before the Authority. The motion was seconded by Mr. Patterson and passed unanimously. At 7:49 p.m., the Authority reconvened in regular session having taken no official actions during the Executive Session. ,....,.. After discussing the merits of the proposals, Mr. Patterson moved to poll the Authority regarding their opinions of the proposals, asking each member to state his or her selection. The motion was seconded by Mr. Carr. The motion passed unanimously. After the poll of the members, with all members stating that they preferred the proposal of Group VI Corporation over that of CONMAC/Crown Construction, the Chairman declared Group VI the winner and thanked both organizations for their time and effort. At 7:52 p.m., Chairman Good called for a short recess to reconvene at 8:00 p.m., to consider the remaining agenda. VI. NEW AGENDA ITEMS 95-04-01 Consider authorizing purchase of a scraper blade for airport maintenance tractor. Chairman Good recommended that this item be considered after Item 95-04-02. 95-04-02 Consider adopting Operating Budget for remaining six month period of FY 1995. Mr. Savage presented the proposed budget document and reviewed key portions with the Authority. ,.-, After this review, Ms. Brigham moved to accept and adopt the budget as presented. The motion was seconded by Mr. Patterson and was passed unanimously. 4 !"""" 95-04-01 Consider authorizing purchase of a scraper blade for airport maintenance tractor. Mr. Savage provided documentation on the proposed scraper blade and three bids. He recommended the bid of Griffin Ford New Holland, Inc., in the amount of $670.00 as the lowest and best proposal. Chairman Good moved to accept Mr. Savage's recommendation and approve the purchase of the scraper blade from Griffin Ford in the amount of $670.00. The motion was seconded by Mr. Carr and passed unanimously. 95-04-03 Adopt mission statement for the Authority. Ms. Brigham presented a draft statement that outlines the Authority's mission. After some discussion and after a few minor changes, it was decided that Ms. Brigham's proposal was acceptable. ~ Ms. Brigham was to prepare a final document that will be presented to the Mayor's Airport Master Plan Design and Development Committee to be used as a basis for the new committee's goals and objectives. There were no formal actions taken by the Authority on this item. . VII. EXECUTIVE SESSION There were no additional Executive Session items for discussion. At 8:26 p.m. a motion to adjourn was made by Chairman Good and seconded by Ms. Brigham. The motion passed unanimously. :7 / ~ _ k~----------- Q~ Davi M. Good, Chairman Attested by: ,...., f; . 5