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08-02-1995 Regular Meeting !--------- r:. ~EACHTREE CITY AIRPORT AUTHORITY MINUTES OF MEETING August 2, 1995 The regular meeting of the Peachtree City Airport Authority was held in the City Hall Council Chambers on August 2, 1995, at 7 p.m. Those present were: Chairman David M. Good; Members Michael E. Amos, Vivian R. Brigham, Robert B. Patterson, and Daniel E. Carr; Airport Manager James H. Savage; Authority Attorney Douglas B. Warner; and Recording Secretary Shirley R. Comer. I. ANNOUNCEMENTS None. II . ADDITIONAL AGENDA ITEMS None. III. APPROVAL OF MINUTES ~ A motion to approve the minutes of the July 5, 1995, Authority meeting as presented was made by Mr. Patterson and seconded by Mr. Carr. The motion passed unanimously. IV. REPORTS Airport Manager: Mr. Savage briefed the Authority on the following issues: 1 . On July 6, a "TA" (Tentative Allocation) conference was held with Mr. E.C. Hunnicutt of the FAA, Mr. Jack Joiner of the Georgia Department of Transportation, Mr. Steve Smith of Wilbur Smith and Associates, and Mr. Savage. The purpose of the meeting was to discuss the requirements associated with FAA funding of the new aircraft parking apron to be built adjacent to the new Aviation Center. The project has been designated AlP 03-13-0146-09. - Funding for the nearly $500,000 project will be based on a 90% federal, 5% state and 5% local basis. Federal funds may be available from FY 1995, therefore Mr. Savage has begun the process of requesting bids for the project, so in the event "fallout" money is available in FY 1995, the Authority can get a sign contracts before the end of 1995. 1 - ,..-, ! ~ -'.h.-..-'___~'___"___~""""""",~~~_,,__,____,_~,__c,______,_~"__,_,"'__~______~----'--....._-'._'-.-'_ Should no FY 1995 funds be available, then the federal funding will come during the first quarter of FY 1996. Bid deadline for the project is August 29, 1995, at 2 p.m. 2. Mr. Savage attended an airport manager's meeting with the Atlanta Regional Commission (ARC) on July 6. The purpose of the meeting was to brief attendees of the progress that the Atlanta Committee for the Olympic Games (ACOG) has made in their plans for transporting ticket holders to the Olympic events. At this time, they have not decided on any location for a "park and ride" lot south of Atlanta Hartsfield Airport outside of I-285. Mr. Savage and the other managers of airports in this region expressed dismay at the lack of interest ACOG apparently has in providing the "southern crescent" citizens with easy access to the ACOG transportation system. Unless such a lot is conveniently located, it will be difficult for operators to shuttle passengers from the many aircraft anticipated to visit during the event to and from the ACOG system. It may be necessary for the political entities on the south side to raise this question with ACOG and push for a solution. 3. The Georgia Department of Transportation has indicated that they now have funds available for the runway crack sealing program that was discussed in detail some months back. They have provided data and the specifications necessary to prepare a bid. Total estimated cost is $16,000 with the Authority's share being $4,000. Mr. Savage recommended that local funding should come from the Capital Fund which has a current balance of $16,500. 4. Chairman Good and Mr. Savage met with Mayor Bob Lenox on July 25, to brief him on current events relating to airport development. The Mayor remains very supportive of the planned projects. 2 ,....... l' f.' ~ ,....... r- f i V. 5. Mr. Savage met with Mr. Patterson and Ms. Bruni Calvert of Stevens Aviation to begin preliminary planning for the expected heavy aircraft traffic during the Olympic Games. The group is to meet again during the second week of August to compile separate lists of problems and possible solutions for the period. Mr. Patterson has agreed to Coordinate efforts with any military aircraft we may have based on the field during the event. 6. Mr. Savage passed out a proposal from Mr. Mike Gunn who wishes to build a private hangar in the Northwest hangar area. If any called meetings are necessary prior to next month's meeting of the Authority, the Authority may wish to discuss his proposal at that time. He is proposing a 65 foot by 75 foot structure that would include a rest room facility that he would make available to the other airport tenants if the Authority would allow a small septic tank. OLD AGENDA ITEMS None. VI. NEW AGENDA ITEMS 95-08-01 Consider approval of new lease agreement with Stevens Aviation for FBO space in Aviation Center. 95-08-02 Review financial forecast for FY 1996 and consider approval of additional loan requests with Peachtree National Bank. 95-08-03 Consider approval of Preliminary Design-Build agreement with Group VI and authorize Chairman to execute full agreement when appropriate. Due to events that unfolded prior to the Authority meeting regarding the new FBO lease with Stevens Aviation, Inc., Chairman Good moved to table action on Agenda items 95-08-01 through 95-08-03. The motion was seconded by Mr. Patterson. The motion passed unanimously. 3 ,..... 95-08-04 Consider renewal of lease agreement with The Toy Box, Inc., for Authority office space. Due to a conflict of interest, Chairman Good announced that he would not participate in any discussions or actions regarding this agenda item. Secretary/Treasurer Mike Amos indicated that he had a similar conflict and would also not participate. Both gentlemen stepped down from the podium and Ms. Brigham, as ranking member of the Authority, conducted the remainder of the meeting. After considerable discussion among the remaining members, and after Mr. Savage explained the cost comparison document that he prepared for this agenda item (attached and made a part of these minutes), a motion was made by Mr. Patterson and seconded by Mr. Carr to propose a one year lease extension to the Toy Box, Inc., for the office space currently used by the Peachtree City Airport Authority. The motion passed with three in favor, none opposed and two abstaining. VII. EXECUTIVE SESSION -- There being no additional items for consideration, Executive Session items, at 7:53 p.m., a motion to made by Ms. Brigham and seconded by Mr. Patterson. passed unanimously. including adjourn was The motion David ~ 4