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08-18-1995 Special Called Meeting r PEACHTREE CITY AIRPORT AUTHORITY MINUTES OF MEETING AUGUST 18, 1995 A special called meeting of the Peachtree City Airport Authority was held in the Authority's office at 1130 Echo Court on August 18, 1995, at 5 p.m. Those present were: Chairman David M. Good; Members Vivian R. Brigham, Robert B. Patterson, Daniel E. Carr and Michael E. Amos; Airport Manager James H. Savage; and Recording Secretary Shirley R. Comer. I. OLD AGENDA ITEMS: 95-08-01 Consider approval of new lease agreement with Stevens Aviation for FBO space in Aviation Center ,.-., Chairman Good gave the Authority a briefing on recent activities that affect Agenda Items 1 through 3, including the proposed lease agreement with Stevens Aviation, Inc., for the FBO space in the new Aviation Center. Mr. Kurt Herwald of Stevens Aviation signed the agreement on August 16, which calls for a 21 year lease of the facility starting June 1, 1996. Following a discussion of Item 1, a motion was made by Ms. Brigham and seconded by Mr. Carr to accept the lease agreement with Stevens Aviation as presented. The motion passed with five members voting in the affirmative and none opposed. 95-08-02 Review financial forecast for FY 1996 and consider approval of additional loan requests with Peachtree National Bank. Chairman Good announced that because he serves on the Board of Directors of Peachtree National Bank (PNB), he would not participate in any discussions or vote taken on this agenda item. ,.-., ~: He requested Secretaryrrreasurer Mike Amos to conduct the meeting during the consideration of this item. k 1 ~ r'. Mr. Savage briefed the Authority on preliminary meetings held with Mr. Tom Farr, Senior Vice President of PNB regarding additional loans to finance the construction and purchase of additional equipment for airport operations and maintenance. The total amount requested to re-finance existing loans, re- authorize a credit line for working capital and to complete the items listed on the attached financial documents is $1,754,176. A motion was made by Mr. Carr and seconded by Mr. Patterson to accept the loan package as presented and to authorize Mr. Amos to execute the loan documents with PNB when prepared. The motion passed with four voting in the affirmative and none opposed, with Chairman Good abstaining. 95-08-03 Consider approval of Preliminary Design-Build agreement with Group VI and authorize the Chairman to execute full agreement when appropriate. ~ Mr. Amos announced that because he is a vice-president of Group VI, he would not participate in any discussions or vote taken on this agenda item. He relinquished control of the meeting to Chairman Good, who conducted consideration of the remaining agenda item. The members discussed the Preliminary Design-Build agreement and by consensus, agreed that it should be considered separately from the full construction agreement, which will be considered at a later date. A motion was made by Mr. Carr and seconded by Ms. Brigham to approve the Preliminary Design-Build Agreement (entitled Aviation Center Design Agreement, which is attached and made a part of these minutes), as submitted. The motion passed with four voting in the affirmative and none opposed, with Mr. Amos abstaining. There being no further business, a motion to adjourn was made by Ms. Brigham and seconded by Mr. Carr at 6:05 p.m. The motion passed unanimou' I Attested by: o C7d~ David M. Good, Chairman 2 .- ~--~----_"__"';_"_'__'_~_"--'----'---_._.______._---,___~__.c,__c_,~_____"..__._____.._._..~~ LOAN PURPOSE AND AMOUNT r; . Purpose of Loans The loans will be used: . To retire current debt related to the purchase of the main operations hangar/office complex acquired in 1987 and equipment for airport maintenance acquired in 1992. . To design and build a new Aviation Center to house the Fixed Base Operations (FBO) operated by Stevens Aviation and to provide public parking and a terminal lobby for general aviation pilots and passengers. . To finance certain small capital improvements to existing hangars and to build necessary water lines and service rcads. . To finance the purchase of certain capital equipment tc provide for long term airport maintenance and continued cperations. * To finance construction of a new 14-bay T-hangar and associated aircraft parking apron. "...., . To provide working capital for airport operations. , EXISTING LOAN INFORMATION Original Amount Current Balance Note #9003 Loan amount Rate of interest - Prime +1 Term in years -7 (1992) Note #9004 $137,175 $71,853 Loan amount Rate of interest - Prime + 1 Term in years -15 (1992) $389,250 $338,219 "...., , e , Credit line for working capital Rate of interest - Prime + 1 Term in years-1 Sub-total #1 $100.000 !Q... $626,425 $410,072 7 NEW LOAN REQUEST ,....., PURPOSE CURRENT PROPOSED Lonqterm Aviation Center - 6,648 Sq.ft. building & parking area. $0 $816,381 T-hangars - new 14 bay unit to be built adjacent to ~xisting unit 0 293,223 Re-finance loan # 9004 338.219 338.219 Sub-total #2 $338,219 $1,447,823 Short term Small capital improvements includes: maintenance hangar roof, waterline, water meter, and gravel road. 0 64,000 ,....., Capital equipment, includes: Dump truck, trailer, Bobcat and access, computer, communication radios, misc. equip. 0 70,500 Re.finance loan #9003 71.853 71.853 Sub-total #3 $71,853 $206,353 Credit line for working capital $100.000 $100.000 GRAND TOTALS (#2, #3 & Credit line) $510,072 $1,754,176 ,,-. 8 '~rD'fD)"\0.17 '~~u 'V AVIATION CENTER DESIGN AGREEMENT - The AGREEMENT made today, between: Peachtree City Airport Authority 1130 Echo Court, Suite A Peachtree City, Georgia 30269 hereinafter called the "Owner", and Group VI Corporation 1231 Eagle's Landing Parkway Stockbridge, Georgia 30281 hereinafter called the "Group VI", agree as set forth below: 1. Scope of project: Group VI proposes to provide the architectural design services required for the development of completed construction documents for the proposed new Aviation Center to be located at Peachtree City-Falcon Fieid Airport. The project, consisting of approximately 6,650 square feet of heated and cooied interior space, will be a free standing building. ,.-., 2. Scope of Services Provided: Group VI proposes to provide the following services: A. Site Design: 1) Field run topographic survey of approximately 4.5 acres with contour intervals of two feet 2) Concept and final site plans to meet Peachtree City, Georgia regulations, ready for development permit 3) Hydrological Analysis. B. Building Design: 1) Complete permittable building plans including architectural, structural, mechanical, and electrical. The plans are based on the building being substantially the same as included in the Group VI proposal of April 4, 1995, except as modified in a sketch provided to Group VI by Owner on July 10, 1995, labeled "Terminal Study #5", attached hereto. r- p 2) Plans will include interior design of all structural supports and wall members, and non-structural interior walls and doors as shown on attached sketch. No kitchen design is inclUded in this proposal. ~"_'_"_---_'_'_-_'''_''''_'_'_._-,~------_.,"-- '-~----,-----~---'---------"--_._~-.. c. Time: - , This work will be completed within sixty (60) days of authorization to proceed. 3. Compensation: For the architectural design services outlined above, the Owner agrees to pay Group VI a flat fee of $49,450.00. A non-refundable deposit of $4,945.00 will be paid to Group VI upon the execution of this agreement by all parties. The balance of $44,505.00 shall become due and payable upon the presentation of completed building plans that have been approved by the Owner, and that are suitable for obtaining a building permit Any design changes required by Owner subsequent to the approval and presentation of the building plans as described above, will be billed on a time spent basis, at the rate of $50.00 per hour. 4. Owner Contingencies: - , Should the Owner elect not to proceed with this project after the design phase is complete, the Owner has no further obligation to Group VI other than the payment of compensation as outiined in paragraph three (3) above. It is acknowledged by all parties that in this event, it is the intention of the Owner to pay the stated balance due above from proceeds derived from a local hotel tax collected by the City of Peachtree City and subsequently disbursed to the Owner. Such funds will not become available to the Owner before October 31,1995. Should the Owner desire to proceed with the construction of this project through Group VI Corporation, the fees paid for the design services incurred herein shall be deducted from the final construction contract price. 5. Ufe of Proposal: This proposal may be withdrawn within thirty (30) days if not accepted. DESIGNI8U1LDER: GROUPYICORPORATION OWNER: PEACHTREE CITY AIRPORT AUTHORITY r' BY: U../ ITS: a a--/N /9) , ITS: DATE: 1~~(-AS" " DATE: s- eA \l\ f""\ ~ J ~ ,,\ <:: K..\..:iSl <. '"'- !\!) 1 ~"tl ,..... r, ~ ,..... Y~~\ ~ ~<'l.. \1.....- o\J'~ \II ;;; <. ~ -i" t\ \-r ~f \s c "" \).. ~ ~ \ uJ ,g' ... ~[ u\ oj. 5\ ()' IJ) ~~ ...."'"" oV p.. '^~ 11 - ., ~~ ~ \l. Q IL, '" 8 ~ CL- ~ . ~// ~/ / , / / / ~:~-------~ / ~ -2<,", -- -~ ~ - Ii. S ;: ~I!.\ 1."- ~J III --';;;;"'-'-~-- 'l: <l: . - ~~ - ..< .:g ,... 'l - .~ I i;~~\~ ""~,,l'--3 If - ."j.. /;' II II If c;) J :; ial !O <J cr: ~ '..J V Eio'" 'l! III ell 4: .. Q tJ [ -.j U. p.. Q "- / '-./ _ N ~ ... ~ 1 . ~ ~ \) C -0 \0 . ~ ~" .; l'= ~ ~.~ $ .d ~ 'B; ~ III ~il.8 8-31-95 - ~ PEACHTREE CITY AIRPORT AUTHORITY RECORD OF ATTENDANCE AS OF: August 31,1995 Members Regular Meetings Meetings Regular Special Called Special Called Total Last 12 Months Attended Attendance Meetinas Last Meetinas Attendance % 12 Months Attended % David M. Good 10 10 100% 3 3 100% Viki Briaham 10 9 90% 3 3 92% Bob Patterson 10 9 90% 3 3 92% Dan Carr 10 8 80% 3 3 85% Mike Amos 10 10 100% 3 2 92% r' Members Dates Absent Type David M. Good Viki Briaham 7/5/95 Reaular Bob Patterson 11/2/94 Reaular Dan Carr 10/5/94 Reaular 2/1/95 Reaular Mike Amos 3/15/95 Soecial Meeting Dates Type 1/4/95 Regular 2/1/95 Reaular 3/1/95 Renular 3/11/95 Soecial 3/15/95 Soecial 4/5/95 Reaular 5/3/95 Reaular 7/5/95 Reaular 8/2/95 Renular 8/18/95 Soecial 9/7/94 Reaular 10/5/94 Renular 11/2/94 Reaular t-, Page 1