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09-06-1995 Regular Meeting .._~-.'-~~~-----'---'_--;"-'----'-"-~.--'-----;-~-'----,---- r- > PEACHTREE CITY AIRPORT AUTHORITY MINUTES OF MEETING September 6, 1995 The regular meeting of the Peachtree City Airport Authority was held in the City Hall Council Chambers on September 6, 1995, at 7 p.m. Those present were: Chairman David M. Good; Members Michael E. Amos, Vivian R. Brigham, Robert B. Patterson, and Daniel E. Carr; Airport Manager James H. Savage; Authority Attorney Douglas B. Warner; and Recording Secretary Shirley R. Comer; and Consulting En~ineer Steve Smith. I. ANNOUNCEMENTS None. II. ADDITIONAL AGENDA ITEMS None. III. APPROVAL OF MINUTES -. A motion to approve the minutes of the August 2, 1995, Authority meeting as presented was made by Mr. Patterson and seconded by Mr. Amos. The motion passed unanimously. A motion was made by Ms. Brigham and seconded by Mr. Carr to approve the minutes of the August 18, 1995, Authority meeting as presented. The motion passed unanimously. . j<, IV. REPORTS Airport Manager: Mr. Savage briefed the Authority on the following issues: 1. After replacement of the computer monitor and the video card, and after several diagnostic efforts by Gateway 2000, Mr. Savage reported that his new computer system is working well. Gateway replaced the faulty components at no cost. It is planned to upgrade to the Windows 95 operating system soon. 1 2. Mr. Savage met with Ms. Bruni Calvert of Stevens Aviation Atlanta and Mr. Dennis Parent of Greenville to discuss plans for handling the expected heavy traffic during the 1996 Olympic Games. Mr. Savage presented a list of some 25 questions regarding operational issues for the event and the Stevens representatives will be responding soon. 3. Mr. Savage hand delivered a Grant Request to the FAA on Wednesday, August 30, for the funds necessary to build the new Aviation Center apron. The project has been given the identification number AIP 03-13-0146-09. Mr. E.C. Hunnicutt of the FAA has indicated that they still do not know if FY 1995 funds will be available for the project, but have stated that it may be necessary to execute a grant agreement on short notice to secure such funds prior to September 30, and the close of FY 1995. 4. Mr. Savage met with two gentlemen from Blimp Advertising Technology (BAT) to discuss basing a "mini- blimp" at the airport on a permanent basis. They are a start-up company and have not yet decided what they need in the way of facilities. Mr. Savage suggested that they could lease property on a temporary basis and test their operation before making that decision. They will advise their intentions soon. - ~. f~ , .' 5. The Confederate Air Force will hold a small fly-in and static display of a B-1? and H.E. 111 on Sunday, September 10, from 10 a.m. to 5 p.m. Requested donations of $5 for adults and $2 for kids will get the public a tour of the insides of both aircraft. The display will occur on the northwest half of the northwest apron. The Civil Air Patrol will provide cadets for traffic control. Judging by the number of calls, it should be a busy day. 6. Mr. Tom Farr, Senior Vice President of Peachtree National Bank provided a letter for the Authority that outlines the recently approved loan to build the Aviation Center and several other projects at the airport. Closing of the loan should occur with the next two weeks. 2 --- 7. Mr. Iain Glendinning, General Manager of stevens Aviation, LLC, will be leaving the company effective this week. Mr. Larry Baker, Vice President of the Corporate Aviation Division of stevens will be acting as general manager until a replacement can be found. We wish Mr. Glendinning well in his new adventure. 8. stevens will be changing to Air BP fuel effective this week. This will bring their Peachtree City facility in line with their other bases and allow for national advertising of the Air BP product. The fuel will be handled through Eastern Aviation as it has been in the past, but stevens will realize a $.10 per gallon savings in fuel cost. Trucks should be changed to reflect the Air BP logo soon. 9. Newnan Airport has been taken over by the Newnan - Coweta Airport Authority. They have indicated a desire to make the Newnan Airport more competitive and have been successful in attracting at least one of our tie- down tenants. ~ 10. The Southeastern Division of the Bonanza Society will hold a regional fly-in at the airport starting September 14, and lasting until Sunday, September 17. Airport tenant Harold Bost is host and indicates they expect some 25 to 35 aircraft for the event. Most visitors will be staying at the Peachtree Executive Conference Center during their visit. V. OLD AGENDA ITEMS None. VI. NEW AGENDA ITEMS 95-09-01 Consider proposal from Mike Gunn to ground lease a hangar site for construction of a 75 foot by 65 foot general aviation maintenance hangar. -- Mr. Gunn presented his proposal to build the above described hangar. Discussions between Mr. Gunn and the members of the Authority centered on a proposed change in the application of the two percent fee charged on gross sales, the septic tank system necessary to support a restroom and the construction of a stub taxi lane to access the apron that Mr. Gunn will build adjacent to his hangar. 3 ,-, After an initial decision to delay consideration of the proposal until next meeting, Mr. Gunn agreed to modify his proposal to remove the change in the two percent fee and agreed to eliminate the restroom for now. Chairman Good moved to accept the proposal as submitted provided that the two percent fee will be collected on all applicable gross receipts; that no restroom (and therefore no septic tank) will be installed at this time; and that the Authority will subsidize the cost incurred by Mr. Gunn for constructing the taxi lane that will connect Mr. Gunn's apron to the T-hangar taxiway, up to $2,000 per year in rent rebates until said cost is retired, provided that the taxi lane is built to Authority standards. Mr. Patterson seconded the motion. The motion passed unanimously. ,-, 95-09-02 Consider low bid from Tuggle Construction, Inc for construction of the new T-hangar. Mr. Savage reported that Tuggle Construction, Inc. was the low bidder with a bid of $328.310, which was some $22,000 less than the next lowest bid, but was still $69,310 over estimate. Mr. Savage and Mr. Tuggle attempted to reduce costs through "value engineering", but were unable to achieve more than a $23,000 savings. Mr. Savage recommended that the Authority reject all bids and consider sub-contracting the job itself. Chairman Good moved to reject all bids and to direct the airport Manager to explore sub- contracting the construction of the hangar by the authority. The motion was seconded by Mr. Carr. The motion passed unanimously. 4 r. 95-09-03 Consider low bid from APAC of Georgia for construction of the new aircraft parking apron adjacent to the new Aviation center. Mr. Savage reported that there were two bids received and the APAC of Georgia's bid of $347,764 was $67,149.50 under estimate. Mr. Steve Smith outlined the bid process and recommended that the Authority accept the bid of APAC and authorize the Chairman to proceed with the project subject to receipt of FAA funds. Mr. Amos moved to accept the low bid of APAC of Georgia in the amount of $347,764, subject to receipt of FAA funding for the project and to authorize the Chairman to execute all contracts, grant agreements or other documents necessary to complete this project as proposed or as may be hereinafter modified. The motion was seconded by Ms. Brigham. The motion passed unanimously. ,....., 95-09-04 Consider low bid for construction of the taxi lane and aircraft parking apron adjacent to the new T- hangar. Mr. Savage reported that the Authority received only one bid for this project and that was from Couch, Incorporated, in the amount of $77,349. This bid was $25,259 over estimate. The cost of site preparation was the one item in the bid that appeared to account for most of the cost over estimate. Attempts by Mr. Savage and Mr. Smith to negotiate a lower cost for site preparation through a clarification of quantities and unit prices, resulted in a refinement of the bid, which still remained $17,767.50 over estimate. Mr. Savage and Mr. Smith advised the Authority to reject the bid and re-bid the project with changes to the site preparation item clarifying the amount of work involved. r"'"' Mr. Patterson moved to reject the bid received and authorize the Airport Manager to re-bid the project with a clarification of site preparation work required and to add a bid alternative that would pave the taxilane to Mr. Gunn's hangar site 5 "'-"--"""""'---~~""'-"-""""-~----'--~~._-----'-----'-'"---"-,..~-_._----~..---_._."--"-_.._~_.._--..__.._. r should prices permit. The motion was seconded by Mr. Amos. The motion passed unanimously. 95-09-05 Review preliminary sketches of the Aviation Center and site plan layout. Mr. Amos excused himself from discussions on this subject due to a conflict of interest. Mr. Amos works for the company that is building the Aviation Center. Mr. Bill Foley, the architect on the project, presented several site plan layout considerations and several building design considerations for the Authority to review. While no formal action was taken by the Authority, several suggestions and recommendations were given to Mr. Foley for further development of the design. Mr. Foley will continue to refine the design and will present those ideas at a later meeting. r VII. EXECUTIVE SESSION There being no items for discussion in Executive Session, Chairman Good moved. to adjourn at 9:02 p.m. Ms. Brigham seconded the motion. The motion passed unanimously. ~\I3!t~- Attested by: David - 6