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11-08-1995 Regular Meeting ,-, V> PEACHTREE CITY AIRPORT AUTHORITY MINUTES OF MEETING NOVEMBER 8, 1995 The regular meeting of the Peachtree City Airport Authority, originally scheduled for November 1, 1995, but delayed a week due to a lack of a quorum, was held in the City Hall Council Chambers On November 8, 1995, at 7 p.m. Those present were: Chairman David M. Good; Mernbers Michael E. Amos, Vivian R. Brigham, Robert B. Patterson and Daniel E. Carr; Airport Manager James H. Savage; Authority Attorney Douglas B. Warner; and Recording Secretary Shirley R. Comer. t ANNOUNCEMENTS None. II. ADDITIONAL AGENDA ITEMS None. III. APPROVAL OF MINUTES A motion was made by Ms. Brigham to approve the minutes of the September 26, 1995, Authority meeting as corrected. The motion was seconded by Mr. Amos. The motion passed unanimously. IV. REPORTS Airport Manager: Mr. Savage briefed the Authority on the following issues: 1. Precision Compass Calibrators of Phoenix, AZ is in the process of laying out a compass rose on the northwest run-up pad to provide the users of Peachtree City-Falcon Field a location to calibrate aircraft compass systems. The stripes will be some 70 feet in length so that aircraft of the size of a Gulfstream IV can be accommodated. The 1 ,..... ~ ~ company was hired by Stevens Aviation, however the obligation to replace an old compass rose destroyed during the re-paving of the upper ramp, is the Authority's as required by the lease agreement for the existing FBO hangar. The cost to the Authority is expected to be less than $1,800. 2. Mr. Savage met with the other managers of the airports located in the Atlanta area at the quarterly Atlanta Regional Commission's Olympic Airports Advisory Team (OAAT) meeting. Discussions included Olympic Committee's lack of plans for a convenient park and ride location south of Atlanta Hartsfield Airport. Peachtree City-Falcon Field (FFC) will be included in the Instrument Flight Rule (IFR) arrival reservation system that will be implemented during peak traffic times during the event, but will not be included in a Visual Flight Rule (VFR) restriction that will be imposed at Fulton County, Peachtree DeKalb, McCollum and Gwinnette airports. This may actually work to FFC's advantage during visual conditions and heavy traffic periods. 3. Aviation Center Progress: (a) The site plan for the project was submitted to the City for review and was returned with eleven comments. Southeastern Engineering is working to correct or answer the comments, with input from architect Bill Foley, Group VI and Mr. Savage. A corrected plan should be delivered to the City by Friday of this week. (b) The bank loan package for this project has been closed and is awaiting construction progress for additional draws. The first draw on this loan was for loan closing costs. (c) No work on the site can begin until the site plan is approved and a development permit has been issued by the City. Group VI hopes to be under construction by next week. 2 4. T -Hangar Progress: ",..., (a) The site plan for this project was approved by the City with no changes and the project awaits action on agenda item 95-11-02 to proceed. (b) The bank loan package for this project has been closed and awaits construction progress for the first draw. (c) The site has been surveyed and staked for slab construction. 5. Mike Gunn's Hangar. (a) The site plan for this hangar has been approved by the City. (b) Construction drawings have been approved by the building department. (c) Southeastern Engineering has been requested to survey the corner pins of the lot to verify construction location. ,.... (d) Mr. Gunn reports that the steel has been ordered and is being shipped earlier than anticipated, so it may be necessary to store it on site until his contractor is ready to proceed. v. OLD AGENDA ITEMS 95-09-08 Consider airport operating policies for time period of the Olympic Games. After a review of comments received from Stevens Aviation regarding airport operating policies for the Olympic Game period, Chairman Good requested Mr. Savage to prepare a draft policy statement for the Authority to consider at the next Authority meeting. No further action was taken and this item remains open. -. , 3 M VI. NEW AGENDA ITEMS 95-11-01 95-11-02 ,..., r- Consider bids received for runway crack sealing project. After a brief discussion of the bids received, a motion was made by Mr. Carr, and seconded by Mr. Patterson, that the Authority accept the low bid of Bishop Joint Sealing of Winfield, AL, in the lump sum amount of $12,240, and that the Chairman be authorized to execute all contracts, agreements or other documents necessary with the above mentioned company and the Georgia Department of Transportation, to complete the project as proposed. The motion passed unanimously. Consider proposals from sub-contractors to build a new 14 bay T -hangar. Mr. Savage reviewed his memorandum of October 27,1995, which outlines the Authority's efforts to build a new 14 bay T-hangar. Said memo is attached and made a part of these minutes. Prior to any action, Mr. Amos excused himself from any discussion or vote on this agenda item due to a possible conflict of interest. Mr. Amos is an employee of Group VI Corporation. Following a discussion of the memo, a motion was made by Ms. Brigham and seconded by Mr. Carr, that the Authority accept the proposals from the contractors listed in the Memorandum of October 27, 1995, from Airport Manager Jim Savage, in the amounts shown, and that the Chairman be authorized to execute all contracts, agreements or other documents necessary with the above mentioned companies and the Georgia Department of Transportation, to complete the project as proposed. The motion passed with four voting in the affirmative, none opposed, and Mr. Amos abstaining. 4 95-11-03 95-11-04 - - Consider proposals to seal and paint roof on FBO hangar. Mr. Savage advised the Authority that all proposals received exceeded the budgeted amount of $39,500, however all included additionalwork not considered in the original estimate. It was his recommendation that this additional work be done to correct existing drainage problems, replace roof panels that cannot be coated and to improve the overall appearance of the building. Mr. Savage further suggested that the $3,423 not budgeted be taken from the Capital Account. A motion was made by Ms. Brigham and seconded by Mr. Patterson, that the Authority accept the proposal from RJC Construction, Inc., in the aggregate amount of $42,923, and that the Chairman be authorized to execute all contracts, agreements or other documents necessary with the above mentioned company to complete the project as proposed. The motion passed unanimously. Consider proposals to extend water line and install additional fire hydrants in T -hangar area. Mr. Savage advised the Authority that the original budget for this project was $18,000, which will create a surplus of $5,084 ifthe proposal from Brandenburg Construction is accepted as proposed. He further recommended that this surplus be applied to the Main Hangar roof repairs and the remainder be returned to the Capital Account. A motion was made by Chairman Good, and seconded by Mr. Carr, that the Authority accept the recommendations of Mr. Savage regarding the movement of funds; accept the proposal from Brandenburg Construction Co., Inc. in the amount of $12,916; and that the Chairman be authorized to execute all contracts, agreements or other documents necessary with the above mentioned company to complete the project as proposed. The motion passed unanimously. 5 ,-,., ......, , , <~ f fto VII. EXECUTIVE SESSION 95-11-05 Consider personnel matter. At 7:50 p.m., a motion was made by Chairman Good and seconded by Mr. Carr, that the Authority recess and reconvene in Executive Session to consider a personnel matter and to confer with its attorney. The motion passed unanimously. A motion was made by Ms. Brigham and seconded by Mr. Patterson, that the hourly pay rates for Authority employees Shirley R. Comer and Robert B. Gray be raised to $12.00 per hour, effective with the next pay period. The motion passed unanimously. A motion was made by Mr. Carr and seconded by Mr. Amos that the salary of Airport Manager James H. Savage be raised 5% for an annual pay rate of $49,140.00, effective with the next pay period. The motion passed unanimously. There being no further items for discussion in Executive Session or regular session, Chairman Good moved to adjourn at 8:40 p.m. Ms. Brigham seconded the motion. The motion passed unanimously ~~. Attested by: D~ David M. Good, Chairman 6