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03-06-1996 Regular Meeting """'"" r-' . " f' i_ PEACHTREE CITY AIRPORT AUTHORITY MINUTES OF MEETING MARCH 6, 1996 The regular meeting of the Peachtree City Airport Authority, was held in the City Hall Council Chambers on March 6, 1996, at 7 p.m. Those present were: Chairman David M. Good; Members Michael E. Amos, Janet Wells, and Daniel E. Carr; Airport Manager James H. Savage. Member Robert B. Patterson, Authority Attorney Douglas B. Warner and Recording Secretary Shirley R. Comer were out of town. I. ANNOUNCEMENTS None. II. ADDITIONAL AGENDA ITEMS None. III. APPROVAL OF MINUTES A motion was made by Mr. Amos and seconded by Mr. Carr to approve the minutes of the February 7, 1996, Authority meeting as presented. The motion passed unanimously. IV. REPORTS 1. Airport Manager: Mr. Savage briefed the Authority on the following issues: a) The eight inch waterline to Mr. Gunn's hangar has been completed and water is available. Total cost, including the eight inch backflow preventer that was required by the Fayette County Water System ($8,400), concrete pit for backflow preventer ($5,000) and 900 feet of eight inch line, two hydrants and fittings ($12,916), is $26,316. The original budget for this 1 ,......, ~ , f) r-, , ,',', i project was $18,000 plus $2,500 for a water meter. The Authority has not purchased a water meter for this area. b) The runway crack sealing project is set to begin on Monday, March 11, at 8 a.m. The runway will be closed both Monday and Tuesday until 6 p.m. each day. A Notice to Airmen will be issued on Friday March 8, alerting pilots to the runway closure. c) Mike Gunn's hangar is nearing completion and he will be paving his apron area as soon as weather permits. We have requested Wilbur Smith and Associates to verify that the hangar and apron are built to design elevations. d) Mr. Bob Gray has completed painting the numbers on all legs of the "compass rose" that was installed on the northwest runup pad. e) Mr. Savage is working with the FAA, Wilbur Smith and Associates and Mr. Boyd Booker of Planterra Golf Club to develop a plan for the Authority to acquire an easement over the golf course to protect a 34 to 1 approach slope for Runway 13. Drawings and an aerial map have been developed to show the areas that penetrate the approach slope. One third of the T-hangar slab has been poured and a second third has been formed up ready to pour concrete once weather permits. Forecasts indicate the first of next week is the earliest it can be expected to be dry enough to work. g) Structural steel is expected for both the Aviation Center and the T-hangar on March 18. Erect-a-Tube has indicated a willingness to delay its hangar steel shipment until March 31, if necessary. h) In discussions with Mr. Jack Joiner of the State DOT, he has indicated that it may be possible to get 75% funding this year to extend the taxilane that Mr. Gunn is building. Wilbur Smith and Associates will be preparing cost estimates and contracts with low bidder APAC of Georgia to add this new work to APAC's contract to build the T-hangar apron. i) New business cards for all members and staff have been delivered that include the new Area Code, but one of the colors is not as ordered. They may be reprinted. 2 2. Group VI: ,.-, Mr. Jimmy McDade of Group VI gave a brief overview of progress on the Aviation Center. All utility lines have been installed, the slab has been poured, most of the unacceptable curbing has been removed and replaced, grading of the grass areas around the auto parking lot has been completed and construction of concrete block columns to support most of the structural steel will begin as soon as weather permits. Mr. McDade indicated that they are still on schedule and expect to complete the project on time. 3. Wilbur Smith and Associates: Mr. Steve Smith of WSA gave a brief report on the Pre-construction Conference held this afternoon with the FAA, GaDOT, APAC Georgia, Inc., WSA and the Airport Manager. The purpose of the meeting was to establish guidelines for the FAA and GaDOT funde,d apron paving project adjacent to the Aviation Center. A "Notice to Proceed" will be given to APAC Georgia, Inc. to begin construction on Mach 18, 1996. The project is expected to take less than 75 days to complete. r f V. OLD AGENDA ITEMS None. VI. NEW AGENDA ITEMS 96-03-01 Clarify Authority policy on private hangar ground leases. After a review of a Memorandum submitted by Mr. Savage, which is attached and made a part of these minutes, and a review of the Executive Hangar Ground Lease Policy adopted on May 5,1993, also attached, Chairman Good moved to adopt a modified policy, which was seconded by Mr. Amos. r-. . f' Chairman Good then moved to amend his first motion with the concurrence of the second, Mr. Amos, and offered the following: 3 ,......, Move that the Executive Hangar Ground Lease Policy be amended to read as follows: j.. 1. Lease Term a) The lease term shall be for a period of 20 years. b) The lease term shall provide for an annual CPI rate adjustment based on the preceding 12 month period and shall be calculated using the "Consumer Price Index for Urban Consumers" (Revised CPI-U -1984 =100). c) It sha'il be the policy of the Authority not to reimburse tenants for the construction of taxiways or taxi lanes that connect tenant's aircraft parking apron to existing taxiways. d) The sale, subletting or assignment of the ground lease is prohibited without the approval of the Authority. e) Lessee must provide insurance and indemnification of the Authority. f) Upon signing the lease, lessee shall pay lessor a non-refundable deposit equal to the first year's rent, which shall be considered a pre-payment of such rents due, effective with the starting date of the lease. 2. Building Specifications a) Building plans and specifications are subject to architectural review and approval by the Authority. b) Building design must meet applicable NFPA and City building codes. c) Aircraft parking aprons must be designed and built to meet Authority and FAA specifications, for the following weights: (1) Area A - 20,000 pound aircraft (2) Area B - 60,000 pound aircraft (3) Area C - 20,000 pound aircraft d) Lessee must provide own extensions or connections to utilities. r. i. e) Hangar/office buildings must occupy at least 25% of the available lot area, but not more than 60% of the available lot area. f) Aircraft parking apron area must be equal to at least 50% of the finished hangar floor area. 4 r-'I f , 3. Rates and Fees a) Rates: (1) Area A - $.30 per square foot, annual rent paid monthly after the first year, as may be adjusted by CPI. (2) Area B - $.25 per square foot, annual rent paid monthly after the first year, as may be adjusted by CPI. (3) Area C - rate not yet set by the Authority. b) Commercial operators must pay an access fee of 2% of gross revenues generated from direct airport access. Examples: (1) Passengers, freight, cargo, etc. that arrive or depart from the airport. (2) Aircraft maintenance, aircraft rental, flight instruction, etc. r--. t" The motion passed unanimously. In further discussions of Authority policy regarding hangar ground leases, it was agreed that: a) The Airport Manager shall be authorized to execute, on behalf of the Authority, approved T-hangar and tie-down agreements for lease periods of not more than one year. b) All hangar ground lease agreements for lease periods in excess of one year, shall be negotiated by the Airport Manager, but must be approved by the Authority prior to execution. r ~ c) A generic Executive Storage Hangar Ground Lease and a General Aviation Service Hangar Ground Lease shall be developed by the Airport Manager based on the above approved policies and the lease agreement signed with Mr. Mike Gunn on September 26, 1995, where said agreement is not in conflict with the above approved policies. These generic agreements shall be the basis for negotiations with future tenants. 5 d) Executive Storage Hangar Ground Leases and General Aviation Service Hangar Ground Leases shall be confined to Hangar Area A as shown on the attached layout plan. 96-03-02 Selection of colors and finishings of Aviation Center. Mr. Cris Brinkley of Group VI presented his recommendations of colors, materials and finishes for the Aviation Center for approval. The Authority members examined the samples displayed, agreed to visit certain locations where examples of the materials recommended are in use, and promised to develop a consensus on the selections by March 20. No formal approval or action on this item occurred. VII. EXECUTIVE SESSION At 8:20 p.m., Mr. Amos moved to recess and reconvene in Executive Session to r-', discuss lease n.egotiations. The motion was seconded by Mr. Good. After discussing the Executive Storage Hangar Ground Lease agreement with Mr. Leo A. Giles and Mr. John Schweiger, that was executed by Mr. Savage on March 1, 1996, it was agreed that Mr. Savage had acted in good faith, if not with official approval of the Authority, and that the agreement should stand as written. There being no further business for Executive or regular session, at 8:40 p.m., a motion to adjourn was made by Chairman Good and seconded by Mr. Carr. The motion passed unanimously. ~u&-- Attested by: David M. Good, Chairman ,-., F , 6