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04-03-1996 Regular Meeting ~ , , , PEACHTREE CITY AIRPORT AUTHORITY MINUTES OF MEETING APRIL 3, 1996 The regular meeting of the Peachtree City Airport Authority, was held in the City Hall Council Chambers on April 3, 1996, at 7 p.m. Those present were: Chairman David M. Good; Members Michael E. Amos, Janet Wells, and Daniel E. Carr, Airport Manager James H. Savage; Authority Attorney Douglas 8. Warner and Recording Secretary Shirley R. Comer. Member Robert 8. Patterson was absent. I. ANNOUNCEMENTS None. II. ADDITIONAL AGENDA ITEMS None. r-o. III. APPROVAL OF MINUTES A motion was made by Mr. Amos and seconded by Mr. Carr to approve the minutes of the March 6, 1996, Authority meeting as presented. The motion passed unanimously. A motion was made by Mr. Amos and seconded by Mr. Carr to approve the minutes of the March 20, 1996, Authority meeting as corrected. The motion passed unanimously. IV. REPORTS 1. Airport Manager: Mr. Savage briefed the Authority on the following issues: a) Mike Gunn has completed his hangar, apron and his portion of the taxilane. Total cost for the taxi lane (35' X 120') is $6,451. The Authority's agreement with Mr. Gunn provides that effective October 1, 1996, the Authority will begin to credit his monthly rent at the rate of $100 per month until the cost is fully amortized, with no interest accrual. For approximately 65 months, his rent will be $110 per month, plus accrued CPI adjustments. 1 .1"-, b) Mr. Leo Giles has been given an "OK" from the City Building Department to ! start work on his hangar on lot 0-15. His unit will be a slightly smaller (58' X k 55') version of Mr. Gunn's unit. The building is to furnished by the same manufacturer and the same general contractor will erect the structure. Mr. Giles has chosen the same colors as Mr. Gunn. Work began this afternoon and is expected to be completed by June 1, 1996. c) Lease agreements with WK Properties, Inc. (owned by Mr. Douglas B. Warner and Mr. John Kazek) to build a hangar adjacent to Mr. Gunn on lot 0-21, have been signed. Site plan approval is underway and it is the desire of the owners to have this unit completed by June 1, 1996, as well. Although built by a different contractor, the unit will be the same size as Mr. Gunn's and of a similar color. The owners plan to add a second floor observation area with balcony and glass doors on one corner of the building facing the runway. d) The runway crack sealing project is completed. The project took four days instead of the planned two days. Contractor did a reasonable job, but managed to set fire to his stock of runway sealant, requiring a visit from the fire department. Mr. Savage is awaiting a estimate from APAC of Georgia, Inc. for the cost of repairing the apron damaged by the fire. Bishop Joint iI"'"'" Sealing has agreed to pay all repair costs. , ~. e) The National Weather Service is planning to add a service road from Echo Court to the business park taxiway to give their technicians a shorter and safer route to the balloon launch facility. Ms. Jo Heatherington of the Commerce Department has balked at Mr. Savage's request to pave the road and to have an electrically operated access gate installed. Current "through- the-fence" agreements with owners in the business park require a separation of auto and aircraft parking locations to prevent public access onto the taxiway system. f) The National Weather Service is also planning to install a paved driveway and necessary underdrain from taxiway "A" to the ASOS site. Price is estimated to be $5,000. g) Steel for the new T-hangar will arrive on Wednesday, April 1 0, and erection will begin immediately. Hangar completion is now expected by June 1, 1996. h) Contracts with the Georgia DOT for the T -hangar paving project have been signed and returned for signature by the Commissioner's office. The ....... project will follow the Aviation Center paving project conducted by APAC of Georgia. 2 2. Group VI: Mr. Jimmy McDade of Group VI gave a brief overview of progress on the Aviation Center. Structural steel is being installed and roofing steel will follow next week. The project has fallen behind schedule by some two weeks due to weather, but he remains optimistic about a May 31, project completion. 3. Wilbur Smith and Associates: Mr. Steve Smith of WSA gave a brief report on the AlP 09 Aviation Center paving project, which has been delayed by wet weather. APAC of Georgia expects to begin work on April 8, and still complete the project on time. Mr. Smith submitted a pay request for engineering work completed to date on the project by WSA, in the amount of $11 ,853.50. A motion was made by Mr. Carr and seconded by Mr. Amos to approve the request as submitted. The motion passed unanimously. V. OLD AGENDA ITEMS 96-03-04 Consider authorizing additional work by Group VI at Aviation Center. Chairman Good briefed the Authority on the March 27, meeting with Group VI to discuss the items outlined on the attached agenda and response received from Mr. James McDade. Following a lengthy discussion by the Authority, a motion was made by Mr. Carr and seconded by Chairman Good, to approve the extra work outlined on the attached FAX from Mr. McDade, except for items 7 through 10, so long as the aggregate price does not exceed $30,000. Mr. Carr then moved to amend his motion to include the expenditure of an additional $2,400 for a flag pole to be mounted at the entrance to the Aviation Center. As second, Chairman Good agreed with the amendment. The amended motion passed with three votes in the affirmative and none opposed. Mr. Amos abstained due to a possible conflict of interest. - , ~ i 3 I"'"'" VI. NEW AGENDA ITEMS 96-04-01 Consider Authority Operating Budget for the remainder of Fiscal Year 1996. After a review of the proposed budget by Mr. Savage, which is attached and made a part of these minutes, Chairman Good moved to adopt the budget as submitted. The motion was seconded by Ms. Wells. The motion passed unanimously. 96-04-02 Authorize purchase of certain Capital Equipment. Chairman Good reviewed the proposed purchases as outlined on the attached Memorandum dated April 3, 1996. Following considerable discussion, during which Ms. Wells asked for clarification of the need for the equipment, a motion was made by Chairman Good to authorize the Secretary/Treasurer to close the previously approved loan for the equipment and to authorize the Airport Manager to purchase the equipment as recommended, subject to the loan limits. The motion was seconded by Mr. Carr and passed on a vote of three in the affirmative and one opposed. Ms. Wells voted in the negative. VII. EXECUTIVE SESSION There being no further business for Executive or regular session, at 8:05 p.m., a motion to adjourn was made by Chairman Good and seconded by Mr. Amos. The motion passed unanimously. DaJ:J~d'~ Attested by: r--c , t, f' 4 Mr. run Savage Peachtree City Airport Authority ::-,.." / il'" ! iv o Ci?' J"'o ..,. <j:....3. \,-7 (is, - 1610 .;/;:/ ""'-..: ' C ,..... RE: Peachtree City I Falcon Field Aviation Center Dear Mr, Savage: Below is a list of changes that have been discussed, and prices for each. 1. For installing an additional parking area that will create more parlci:ng spaces: ADD: SI0,000,00 2. For adding 280 LF of =bs at edge of existing parking; ADD: s~ 3. For adding (3) bullet type flood lights at flag pole: ADD: $~ 4. For increasing width of doors at main entrance to (2) 4' wide doors: ",.,~ ADD: S ~.uO ,..... 5. For adding a 30' diameter island in the cuJ-de--sac. This price includes: 8.. Removing existing asphalt paving in the island. b, Install C'.J.rb around island.. c. Install topsoil in island to top of =Os. ADD: S ~ /6. For millwork at (a) control desk including low wall, transition top, 3 pads, 3 pllllci1 c~. clrawers, 6' law cabinet Q ADD: S 6,732.00 7, For one additional toilet including walls, door, counter top, Plum~'lt ran: ADD: I 4,125.00 k, t/,~ftJ;> .. ~\c"":-"/' 51'2- '7 '1& 6l~ iIO;).F -:: 7./3CO. DC) 500,0-0 )Jo al+><t?~I::' - ~"'I'<i' j20(l.. ,,' -- CJ :t;)ao'f't.'\ ('oJ ol3~, "'M"-' $'U;Oo, 00 8, For cabinetry and sink in "Line Service", including cabinetry and counter top, plumbing and outlet for refrigerator. (Refrigerator not included.) __:---- ADD: I $/5,563.00) '-----. 9 . For "Closet, #113", including door, walls and elea."'ical: ADD: ..,- .,,~"=~ I S 1,543.00 . '-.------ ,..... I ~, k f 10. For caJ:iinetry and sign in "Pilot's Lounge": ADD: "I S 1,745.'00'----. -- -- ZO..:: ',J,l:IOO 0"0 ~6 '';::0 .~o %^ dno~!O'" ll't<i:L.0:- Q _ ....-, , ! I~.; L For "Pilot' 3 Brieling" extraS including counter top and glass wall: Or!" " ADD: S 4,859.0.0 /I.~ott~ "'\l.I'';'<'/~ ' r /-1 -;.J '7 ~ ~ 12. For "Pay Telephone" area including counter top, electrical outlets and phone conduits: rf/ ADD: S 1,400.00 NQ CJl~iZ""';,,, 13. For relocating electrical panel "C' from electrical closet to men's res~ll"oom: ~'S.."I1"'" -r", ADD: S 1 ~ . 0 C~G>{'" ....,>.?'"- Q~o'l1... T~ ~"'IX':- .1;....,......"""...-' ,c.- 14. For conduits stubbed out of the building for a). commllmcatiollS and b). antemla: ~/ ADD: S 720.00 ADD TOTAL: ~ Please let us know if you have questions on these items. Ii these items meet with your approval, please sign and return one copy of this letter to our office for our files, APPROVED: DATE: if'1 fr(ZIC cj) ,A"C;v1 S . 0 t MJf{2lJJ(; !' pr:j:> ry'z; / -f ()..&- . /Pkj~ -p~ ;'/0/1 I?f-- ::0 rJ. -rp ~~ Sincerely, Iames . McDade Project Manager JLMfod ~ l C:\DAT.4.;"1t..il'TC.~"O\CF~'iQE.Ml!M ~ 'SCd: '..r.~oo I^ ..r.nc~.o* Nd:L.O:SO 96'';:0''70 Page 1 APCF0796 AY?~~ ........... t ' ua u get u ge ucg u g u ge U get , ua a el ng u vens \/labon: uet 1.,lel sales ~ owe e ee OVer11 rue! rm Cebt ents: . alne r L.ease AViation anter ease ru-th enOl! uo-total ,4 . ,0 ,1 " " 0 ,1 1,1 , 1, 0 ,4 1, 1, 1, 1, 0, 0, 0, 1, , 1 10,0 ,1 1,1 11, er "come: IIE!-aowns nwte Han atS I- an I ru-tn eru:e retmoursem ote otel ax MIscellaneous ::;.Uo.iotal " 0, 4, 0, 4,' rores5lOnal ees nsurance Utiitles Airport maIntenance /"ueJ expeMse tJeJ rm debt cerent ce exoense ues OUOllcaOonS AdVeroSIO ele none =mo ee .. enses arcl mOIC$ 15C NavcllO. alntenance uo-tctal lnnln en una Accrued Interest OntnlV asn ~ aN undS; rnns;erred ndln en r-und Innln aplta cet Accrued Interest eDOSlts IsoursementS nClln Oltal Acct " mnln rant unO Accrued Interest eoosrts Isoursements ndln rant un lotal- asn once uel In"emoN Tn MEMORANDUM DATE: TO: FROM: SUBJECT: April 3, 1996 Peachtree City Airport AU:~~~ Jim Savage, Airport Mana PCAA Meeting Agenda Item 96-04-02 In your "Friday Pack" was a copy of a page that outlined the small capital equipment list that was part of the loan package that was approved by the Authority on August 18, 1995. We have not yet closed that loan because most of the equipment included on that list has not been needed over the winter months. As we approach spring however, it is now time to acquire that equipment. It is my request that the Authority authorize the SecretarylTreasure to close the loan as previously approved, in the amount shown, and authorize the Airport Manager to purchase the equipment listed at or below the revised prices shown below: (See attached price quotes) Dump truck Trailer Skid loader (Bobcat type) Skid loader accessories Aircraft radios Office equipment Miscellaneous equipment Total $33,000.00 3,100.00 22,000.00 5,000.00 2,400.00 3,500.00 1,500.00 $70,500.00 It is the recommendation of Bob Gray and myself that we purchase: 1. A Chevrolet C70 Kodiak dump truck from Bellamy-Strickland Chevrolet, quoted at $31,700, plus taxes and extras, not to excaed $33,000, due to immediate availability and price. Both Ford dealer proposals have up a 4 month wait for delivery. 2. An equipment trailer, 80" wide X 21' long, with five ton capacity and electric brakes from Custom Trailer, Inc., quoted at $2,899, plus taxes and extras, not /'!"'"""! to exceed $3,100. Quotes from other dealers are for Custom Trailer equip. f fi.' 3. A Case 1845C Uniloader from Southem Power & Equipment, quoted at $19,776.47, (includes bucket) plus taxes and extras, not to exceed $22,000. Accessories to be purchased later. 4-30-96 ~ PEACHTREE CITY AIRPORT AUTHORITY RECORD OF ATTENDANCE AS OF: April 30, 1996 Members Reaular Meetinas Meetinas Reaular Special Called Special Called Total Last 12 Months Attended Attendance Meetlnas Last Meetlnas Attendance % 12 Months Attended % David M. Good 10 10 100% 3 3 100% Janet Wells. 4 4 100% 1 1 100% Bob Patterson 10 8 80% 3 2 77% Dan Carr 10 10 100% 3 3 100% Mike Amos 10 10 100% 3 3 100% . New member 1/1/96 r- , fr , "embers Dates Absent Type David M. Good Janet Wells Bob Patterson 3/6/96 Reaular 3/20/96 Special 4/3/96 Reaular Dan Carr Mike Amos Meeting Dates Type 1/3/96 Reaular 217/96 Reaular 3/6/96 Reaular 3/20/96 Special 4/3/96 Regular 5/3/95 Reaular 6/7/95 None 7/5/95 Regular 8/2/95 Regular 8/18/95 Soecial 9/6/95 Reaular 9/26/95 Special 10/4/95 None 11/8/95 Reaular 12/6/95 Reaular - . , r Page 1