Loading...
09-04-1996 Regular Meeting ~, .~ :,/~ ,..-, t t PEACHTREE CITY AIRPORT AUTHORITY MINUTES OF MEETING September 4,1996 The regular meeting of the Peachtree City Airport Authority, was held in the City Hall Council Chambers on September 4, 1996, at 7 p.m. Those present were: Chairman David M. Good; Members Michael E. Amos, Daniel E. Carr, Robert B. Patterson, and Janet Wells; Airport Manager James H. Savage; Authority Attorney Douglas B. Warner and Recording Secretary Shirley R. Comer. I. ANNOUNCEMENTS None. II. ADDITIONAL AGENDA ITEMS None. r- III. APPROVAL OF MINUTES A motion was made by Mr. Amos and seconded by Mr. Patterson to approve the minutes of the July 10,1996, Authority meeting as presented. The motion passed unanimously. IV. REPORTS Airport Manager: Mr. Savage briefed the Authority on the fOllowing issues: ~ ,~ " 1. The Olympic Games have come and gone. The airport experienced some traffic associated with visitors for the games, but normal business traffic was much less than normal, with the bottom line indicating an actual reduction in fuel sales and overnight parking. The temporary Air Traffic Control Tower opened on July 17, but because air traffic was less than normal, it closed on July 29. The temporary trailer/tower facility was removed on July 31. , , f 1 r- 2. The keypad operated electric gate on the north access road to the airport was placed in operation on July 31. The gate has been well received by the tenants of the hangar area and the northwest ramp. The gate appears to have reduced the number of deer entering airport property from the northeast side. Once Stevens builds the fence around their big hangars as promised, animal traffic on that side of the airport will be virtually eliminated. k 3. "Operation Legacy", which was sponsored by the City of Peachtree City and Peachtree City Development Corp., used the Aviation Center to entertain several potential corporate officials and business brokers for cocktails and helicopter rides over the industrial park and city on July 29, and August 1. The facility was well received by the out-of-town guests and functioned perfectly in this capacity. 4. A new "punch list" of warranty work items on the Aviation Center was given to Group VI on July 27, for completion. Mr. Jim Pace, Chairman Good and Mr. Savage met on the night of August 20, to try various combinations of improved exterior lighting at the facility. Mr. Pace is to furnish cost estimates of the recommended changes. All other items remain to be corrected, but completion is expected soon. r- 5. On August 22, a Cessna 337 (an 02100k-a-like), N102B, landed gear up on Runway 13. No injuries or fire occurred and airframe damage to the aircraft was minimal, although both propellers struck the runway which may have damaged both engines. The runway was re-opened for operation within an hour and one half of the incident. Personnel from Stevens Aviation did an excellent job of jacking up the aircraft, lowering the landing gear and towing the aircraft from the runway in as little time possible. The pilots of the aircraft apparently failed to lower the gear prior to landing. , 6. Sandy Patterson's mother recently passed away after a long illness. Ms. Comer and Mr. Savage sent her flowers on behalf of the Authority. V. OLD AGENDA ITEMS 96-06-01 Consider proposal from Mr. Wayne Sutton to build private hangar on lots 0-22 and 0-23. "..... " Chairman Good announced that Mr. Sutton has withdrawn his proposal to build a hangar on the lots specified, therefore this item is considered closed and requires no further action. r 2 ,...... VI. NEW AGENDA ITEMS 96-09-01 f' 96-09-02 r f 96-09-03 96-09-04 ,.-. k . Consider changes to General Aviation Service Hangar Ground Lease Agreement. After considerable discussion by the Authority, including comments from the public, during which Chairman Good expressed concern that the lease rates for the lots to be considered in items two and three below may be too low, a motion was made by Ms. Wells and seconded by Mr. Amos to amend the agreement as shown on the attached. changes which are made a part of these minutes. The amendments do not include any changes to the lease rate. The motion passed unanimously. Consider proposal from Mr. Leo Giles to build private hangar on lot 0-23. A motion was made by Mr. Patterson and seconded by Mr. Carr to authorize the Chairman to execute a General Aviation Service Hangar Ground Lease with Mr. Leo Giles, as amended in item one above, for lot D-23. The motion passed unanimously. Consider request from W.K. Properties and Talon Aviation to build a private hangar on lot 0-22. A motion was made by Ms. Wells and seconded by Mr. Amos to authorize the Chairman to execute a General Aviation Service Hangar Ground Lease with WK Properties and Talon Aviation, as amended in item one above, for lot D-22. The motion passed unanimously. Consider PCAA operating budget for FY 1997. In view of the fact that certain 1995 and 1996 financial data from Stevens Aviation had not been delivered by meeting time, which may affect the FY 1997 budget, a motion was made by Ms. Wells and seconded by Mr. Patterson to table action on this item until the necessary information has been provided. The motion passed unanimously. 3 96-09-05 96-09-06 96-09-07 r Consider renewal of nav-aid maintenance agreement with MilerTronics for FY 1997. After expressing concern over the cost of these services and requesting the Airport Manager to seek proposals from other maintenance technicians at renewal time in 1997, a motion was made by Mr. Amos and seconded by Ms. Wells to authorize the Chairman to execute an agreement with MilerTronics for nav-aid maintenance as shown in the attached document, which is made a part of the minutes. The motion passed unanimously. Consider action on lease agreement infractions by Stevens Aviation. After reviewing the attached summary that outlines Mr. Savage's opinion of lease agreement infractions by Stevens Aviation, and discussions by the Authority of how compliance should best be accomplished, a motion was made by Mr. Patterson and seconded by Mr. Amos, that Member Janet Wells be appointed to serve as Customer Representative of the Authority. The general guidelines of this new position would be for the appointed member to act as a liaison between any airport tenant and the Authority. It is anticipated that this representative would take a pro-active role when necessary and would report his or her activities to the Authority at its monthly meetings. The motion passed unanimously. Consider options for advertising kiosk in Aviation Center. Ms. Wells described her conversations with Mr. Amos, and several potential customers, regarding the leasing of space in one or more advertising kiosks that could be located in the lobby of the Aviation Center. She was seeking direction from the Authority on how to proceed. It was agreed that she woutcl' continue her efforts and report back to the Authority when she had a recommendation. No further action was taken on this item. 4 - , , ~. r VII. EXECUTIVE SESSION There being no further business for Executive or regular session, at 9:10 p.m., a motion to adjourn was made by Chairman Good and seconded by Ms. Wells. The motion passed unanimously. Dc) o,j/ David M. Good, Chairman ,...., i . , ~ f . 5 . ~ f':' i -' 7"- , "..-., . Ci}~~~A~O ~f:-(1ItJIC~~brI- f::1 ~ A{"7~ ~ e/2-b/9v 3. PERMITTED USES. The parties recogniz1(that due to site and utility limitations, vehicular and public road access, lot size restrictions, general location on the airport and other controlling factors, certain hangar sites (and the uses permitted in the hangars to be built on those sites) must be regulated. The General Aviation Service Hangar classification contemplates a hangar developed primarily for limited aircraft maintenance, the storage of aircraft and certain other related activities. Permitted uses include: (a) Maintenance, inspection and repair of general aviation aircraft; (b) The storage of Lessee's aircraft; (c) Sub-leasing of storage space in the hangar or on the Lessee's apron for third party aircraft; (d) Aircraft restoration, reconstruction, or construction of amateur built aircraft; (e) Manufacturing of aircraft components or products where such manufacturing is limited in scope and secondary to aircraft service or storage; All other uses are prohibited unless approved on an individual basis by the Peachtree City Airport Authority or the Airport Manager. 4. RENT. Lessee agrees to pay to Lessor, during the term of this Lease, rent at an initial base rate of $._ per square foot, per year, as calculated for the total area of the Premises described in Paragraph 1, herein. Said rent shall commence on the starting date of the Lease Period as specified in Paragraph 2, herein, and is subject to future rate adjustments as specified. below. 3 n l . ro- f t;- Upon signing this agreement, Lessee shall pay Lessor a deposit in the amount of $ . This deposit shall be considered a pre-payment of the first year's rent and will be applied to the rents due effective with the starting date of the Lease Period, through the succeeding twelve month period. Said deposit shall be non-refundable. On the first anniversary date of the Lease Period, and the first day of each month following that date until July 1, , a monthly rent of $ shall be due and payable, without notice, plus any adjustments made to the base rate that may have been implemented between the starting date and the first anniversary date of the Lease Period, as described below. Effective July 1, and on each subsequent July 1, ("Adjustment Date") during the term of this Lease, the annual rent due shall be adjusted by the percentage change in the "Consumer Price Index for Urban Consumers:" (CPI-U-1984 = 100), issued by the United States Department of Labor, Bureau of Labor Statistics, as revised. Said annual CPI adjustments shall be ~umulative as calculated from the base year of 1996, and applied to all similar lease agreements. Effective July 1, , and after each succeeding Adjustment Date thereafter, one twelfth of the adjusted annual rent then calculated shall become due and payable on the first day of each month, without notice, until the adjusted annual rent is fully paid. See Exhibit "B" attached for an example of rent adjustment calculations. ~ f , Rent checks shall be made payable to Peachtree City Airport Authority and mailed, or hand delivered, to the office of the Airport Manager during regular business hours. 4 C;fttN(,j~ --[0 GtkvrJD ~~ r!u;j? 15. MAINTENANCE OF PREMISES. Lessee, throughout the duration of this Lease, at its own cost, and without any expense to Lessor, shall: (a) Keep and maintain the Premises, including grounds, buildings, aircraft parking areas, improvements or other appurtenances, in a neat, sanitary and good state of repair; (b) Keep grass or lawn vegetation growing on the Premises trimmed to a i'.l~ uniform height of not more than eight inches; (c) Apply herbicides or take whatever steps necessary to prevent weeds 10~ fr .. t . ft rk' or grass om growing In any au 0 or alrcra pa '"g areas; (d) Restore or rehabilitate in a timely manner, any building or improvement i1-~~YPlaced on the Premises which has been damaged or destroyed by fire, ~ windstorm, or any other casualty or cause. ~' 16. OUTSIDE STORAGE OF EQUIPMENT ~r;) The storage or placement of equipment, trailers, shipping containers, storage chests, or other appurtenances, other than aircraft or motorized vehicles, on aircraft parking aprons or auto parking lots is prohibited, unless approved by the Airport Manager. ~ .' 12 r--:; --- F , ~~/ v: 'EXHIBIT "B" . EXAMPLE OF RENT ADJUSTMENT CALCULATIONS" Assume that Lessee signs the agreement on October 1, 1996, which becomes the starting date of the Lease Period. The initial rent is set at a base rate of $.30 per square foot and the total area of the Premises is 8,400 square feet. The initial rent is therefore: 8,400 X $.30 = $2,520.00 per year, or (divided by 12) = $210.00 per month. Since this initial year's rent is paid as a deposit at the time of signing the agreement, no change in the first year's rent would be implemented until after the first anniversary date. Assume that on July 1, 1997, an adjustment is made to the base rate for all similar lease agreements, calculated on the annual change in the CPI for the most recent period available prior to July 1, 1997. Assume that the CPI change for that period is 2.5%. The base rate would then change from $.30 per square foot to $.30 X 1.025 = $.3075 per square foot, and this figure will become the ~ base rate used for future calculations. Assuming this change, effective on the first anniversary date of October 1, 1997, the monthly rent due in our example would become: 8,400 X .30 = $2,520.00 divided by 12 = $210.00 per month, + 8,400 X .0075 = $ 63.00 divided by 12 = $ 5.25 per month, for a total of: $215.25 per month Effective July 1, 1998, a new base rate would be calculated based on the annual change in the CPI for the most recent period available prior to that date, and from that time forward, all future rent adjustments in our example would be made on the annual Adjustment Date rather than the anniversary date of the agreement. Notice of changes in the monthly rents due, subject to CPI adjustments, will be mailed to all Lessees prior to implementation. 21 , " >- ~ > ii: c METAL HANG ASPHALT PAVEMENT ~ 4 -75' x 65' METAL HANGARS BUILT ON SLAB EACH CONTAINING ONE COMMODE, ONE SINK & POSSIBLY ONE SHOWER STALL)ENCLOSED AS SHOWN 80.00' ~\ S 49~0' 17. E . 0 80.00' ~~. 80.00' ~., ~ 80.00' 11\ o ~ .. c.n 4 o ~ <0 .A t.I ~ 3: X ~ l- Ll.. <( c:: u c:: < I 023 I I I II 022 'I I ( I I- __ 021 r----.r----'r----jr--- D20 II II ( I I L ....--- CLEANOUTS AUTO PARKING AREA l'. "'c ,,.,,. U"' GRASS MEDIAN -- - ~- - - - - - ...;.. * - - . ,-- ~; PERK TEST HOLES 1,000 GALLON SEPTIC TANK 200' SAND FILLED DRAIN FIELD ASPHALT AIRCRAFT PARKING APRON ~ I I -l . FUTUF 20' x 20' PUBLIC RESTROOM BUILT, A TOTAL OF FOUR FIXTURE ~ MATHI~ 2 JO a> DI? P<n, r-, agj , 'V '-' <0 f '.00' '~..: I DI8 8;1 8 ; I ' 90.00' - ~ L 2" WATERLINE ~ 11 . .,. P I ,- - - -/'0--' , 49"30'50. ""! 'Q~ 90.00' r.- l , ----r-. I --1 " ai I'- ,4 . .j~-.- 90.00 \~~ a> D/5 a \~~ a> D/6 P a 4903<)'50. E 90.00' ~~ 49030'50" JBLIC RESTROOM LAB I!""-L HAVE o TW iNKS ---......-......- "",~.- -'-- ---- I I I I I I I , I f I ~ IN MY OPINION THIS PLAT IS A TRUE AND CORRECT REPRESENTATION OF THE LAND PLATTED AND HAS BEEN PREPARED IN CONFORMITY WITH THE MINIMUM STANDARDS AND REOUIREMENTS OF LAW. I I 1 THIS PROPERTY IS NOT LOCATED IN A FEDERAL FLOOD AREA AS INDICATED BY F. I.A. OFFICAL, FLOOD HAZARD MAPS. EOU IPMENT USED WAS A TOPCON, MODEL GTS 303 DATA ON THIS PLAT HAS A CLOSURE PRECISION ' RATIO OF ONE FOOT IN I.OOO.OOO-+- ~ S>.\ 'S..\ ~ ~. IS' ~ '\ 'p -". 60 0 EEfHHH!3 GRAPHIC SCALE - FEET 60 120 180 I ~Rj AZMJTH PROPERTY SURVEY PEACHTREE C.l1'Y 9601.7/96017 AIRPORT AUTHORiTY SCALE: I. .. SO' ILUGAN SURVEYORS. INC. SOUTH MAIN STREET SORO. GA. 30236 ;70J477-8439 LANDLOT 54 FAYETTE COUNTY 6th DISTRICT GEORGIA DA+E : FEB 14,1996 owe. NO. 960 118 r . ~ b George Miler, Inc. Phone (407) 254-8726 Fax (407) 254-3799 MilerTronics 5205 Sand Lake Drive GreenvilIe Avionics Melbourne, FL 32934 August 26, 1996 Mr. James H. Savage Airport Manager Peachtree City Airport Authority P. O. Box 2371 Peachtree City, Georgia 30269 Dear Mr. Savage: Enclosed are two copies of the new maintenance contract which begins on October 1, 1996. Please note there are some changes on this contract. A new addition to the contract is an annual calibration fee to be billed with the October billing. Should you have questions or need further clarification of the contract, please contact George Miler. If the new contract meets with your approval, please sign both copies and return one copy to Mi1erTronics. Also enclosed in this mailing is the September invoice which includes the two dual crimp BNC plugs used on the NDB and Localizer Monitors. We will. order the RG8 to BNC Connector for the DME Antenna and install it on our next trip. Thank you for your businc;s. We re~lly enjoy working with you and Bob. Sincerely, ~~ Jennie Miler Secretary/Treasurer Enclosures r- , r MilerTronics Division of George Miler, Inc. THIS AGREEMENT, made and entered into this day of , 1996, by and between GEORGE MILER, INC., a South Carolina corporation, and Peachtree City Airport Authority. ~ MilerTronics agrees to maintain the following equipment in accordance with the FAA requirements for a monthly charge of $719.00 for: ASI-1100 LOCALIZER with RMM phone ASI-1118 DME with RMM phone Southern Avionics SS-250CV NDB. MilerTronics will perform scheduled quarterly inspections and ground checks and monthly remote maintenance ins~ections. This price includes up to four unscheduled site v~sits for FAA flight check, modifications, and repairs. MilerTronics will charge $786.00 for each unscheduled trip in excess of four per year. The monthly charge is to be paid in advance by the 10th of each month. An interest rate of 2% per month will be charged on any invoice 30 days or more past due. Maintenance will be cancelled if any invoice is 60 days past due and the localizer will be NOTAMed unreliable due to past due monthly inspection. MilerTronics will charge an annual fee of $100.00 with the first month's billing to cover the cost of calibrating the test equipment. MilerTronics will perform the inspections as required by the FAA and send the reports to the FAA in a timely and efficient manner. All paperwork required by the FAA is included in this price. MilerTronics will either calibrate the test equipment provided on site or furnish calibrated test equipment at the option of MilerTronics. MilerTronics will repair, or have repaired by the manufacturer, or will replace any module which has failed at the discretion of MilerTronics. The facility's owner will be billed for the module repairs. The restoration of the facility following an outage will be performed by MilerTronics as soon as possible after the outage is reported, with an average response time of twenty-four (24) hours or less. The facility can be restored faster if spare parts are provided at the facility. MilerTronics will carry products liablity insurance in the amount of $5,000,000 for the term of this contract. ,....... i ~, FFC.CON 8-24-96 PAGE 1 of 2 r It is the responsibility of the transportation for MilerTronics and the equipment site(s). facility's owner personnel between ( to provide the airport 1" I It is the responsibility of the facility's owner to provide and maintain security in and around the equipment to be maintained under this agreement. It is the responsibility of the facility's owner to issue FAA NOTAMs at an~ time the equipment monitor indicates a failure or other s1tuation which may affect the performance of the system. MilerTronics will cancel all NOTAMs due to equipment failure after it has been determined that the equipment is operating correctly. It is the responsibility of. the facility's owner to maintain the ~rounds and buildings associated with the navaids in good repa1r and to standards required by the FAA. The FAA requires the grass to be kept to less than 12 inches high and there is to be no cultivation near the antennas or in the critical area. ~ MilerTronics is not re~ponsible for damage due to lightning, flood, windstorm, ra1n, snow or other Acts of God, nor vandalism or tampering by unauthorized individuals, nor any design, engineering, installation or manufacturing defects. The facility's owner will be billed for repairs due to the above damages at a per trip rate and will be billed for all parts required to make the necessary repairs and all other incidental expenses. The effective date of this twelve month period will be October I, 1996. This AGREEMENT is automaticall~ renewed for twelve (12) months unless either party notif1es the other party at least thirty (30) days prior to the expiration date. Either party may terminate without cause with sixty (60) days written notice to the other party. TOTAL AGREEMENT This document forms the complete agreement between the parties and any other arran~ements or representations, written or oral, are hereby resc1nded and replaced by this MAINTENANCE SERVICE CONTRACT. George Miler, Inc. . ~ ., By: Q.,/')f^,'~, e>{117~- 'P21Cfo/U tf' Name: Jennie Lou Miler Title: Secretary/Treasurer Peachtree City Airport Authority By: Name: Title: r-"" I I f. , f Date: August 24, 1996 Date: FFC.CON 8-24-96 PAGE 2 of 2 9-30-96 PEACHTREE CITY AIRPORT AUTHORITY RECORD OF ATTENDANCE AS OF: September 30, 1996 Members Regular Meetings Meetings Reaular Special Called Special Called Total Last 12 Months Attended Attendance Meetinas Last Meetinas Attendance % 12 Months Attended % David M. Good 10 10 100% 2 2 100% Janet Wells. 9 9 100% 2 2 100% Bob Patterson 10 8 80% 2 0 67% Dan Carr 10 10 100% 2 2 100% Mike Amos 10 10 100% 2 2 100% . New member 111196 - Ii r' , iv1embers Dates Absent Type David M. Good Janet Wells Bob Patterson 316196 Regular 3120/96 Special 4/3196 Regular 5120/96 Soecial Dan Carr Mike Amos -~ , Meeting Dates Type 1/3196 Regular 217196 Regular 3/6196 Reaular 3120196 Soecial 4/3196 Regular 5/1196 Reoular 5120196 Soecial 6/12196 Reaular 7110196 Reaular 8/7196 None 914196 Reaular 10/4195 None 11/8/95 Regular 1216/95 Regular Page 1