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10-02-1996 Regular Meeting ,......,., PEACHTREE CITY AIRPORT AUTHORITY MINUTES OF MEETING , , October 2, 1996 The regular meeting of the Peachtree City Airport Authority, was held in the City Hall Council Chambers on October 2, 1996, at 7 p.m. Those present were: Chairman David M. Good; Members Michael E. Amos, Daniel E. Carr, Robert B. Patterson, and Janet Wells; Airport Manager James H. Savage; Authority Attorney Douglas B. Warner and Recording Secretary Shirley R. Comer. I. ANNOUNCEMENTS None. II. ADDITIONAL AGENDA ITEMS None. - III. APPROVAL OF MINUTES A motion was made by Mr. Patterson and seconded by Mr. Carr to approve the minutes of the September 4, 1996, Authority meeting as amended. The motion passed unanimously. IV. REPORTS 1. Airport Manager Mr. Savage briefed the Authority on the following issues: (1) The Mayor's committee is very close to producing the color brochure for Peachtree City-Falcon Field. Ms. Wells has a color copy of the latest edition. As is apparent on the copy, the cover photograph does not provide a distinct separation between the aircraft and surrounding apron area and will be re-taken or photo-enhanced as necessary. -. 1 .-- (2) On September 13, APAC of Georgia, Inc. made an all day attempt to correct several "bird baths" and minor drainage problems associated with the T- Hangar taxilane paving project. The Authority continues to hold approximately $40,000 in state and local funds on this project until the Georgia DOT gives final approval. Ms. Carol Baronkas, Inspector for the GaDOT, is not completely satisfied with the repair efforts and will scheduling another date soon for APAC to complete this work. i ,I (3) Mr. Dean Wood, one of the archeologists who helped prepare the Indian artifact display from the remains found at the airport archeological site, is interested in taking the displays from the Library and re-working them into a kiosk type display for the Aviation Center. As the cornmercial display ideas take shape, the Authority may wish to consider a similar artifact display as well. Mr. Wood is willing to come before the Authority to discuss these ideas at the Authority's convenience. '-. (4) Mr. Savage spoke to the Kiwanis Club of Tyrone, Georgia on September 23. While the turn out was small, the members present were very interested in the airport. Club President Miki Godwin, also of Fayette County Bank, indicated that a buyer for the old Falconaire hangar has been identified and the facility may be purchased soon. The use of the facility however, may be for non-aviation purposes. The property is zoned General Industrial. 2. Wilbur Smith and Associates Mr. Steve Smith of Wilbur Smith and Associates called earlier in the day to express his regrets that he would not be available for the meeting and no report was given. 3. Janet Wells Ms Wells gave the Authority a brief report on the recent meeting between herself, Chairman Good and Mr. Savage, with Kurt Herwald and Larry Baker of Stevens Aviation, in Greenville, South Carolina. Mr. Herwald had indicated that Stevens plans to complete the purchase agreement with Hunting Aircraft to acquire their private facilities located in the business park adjacent to the airport. Ms. Wells reported that the meeting went well and that additional meetings will be scheduled to address any issues that may arise. ~ , . 2 - , V. OLD AGENDA ITEMS i , 96-09-04 Consider PCAA operating budget for FY 1997. Mr. Savage briefed the Authority on the recent document received from Stevens Aviation which outlines their sales for 1995 and an estimate of sales for 1996. While he was unable to verify Stevens' calculations of the through-the-fence fees they believe are due, the numbers provided do reflect an increase for 1996. Based on the new forecasted fees, a brief review of the budget document presented at the last meeting and a discussion of the need for a few minor changes, a motion was made by Mr. Amos and seconded by Mr. Patterson to adopt the budget as presented, with three minor changes. Those changes include a revision of the through-the-fence fees to more closely reflect the estimates presented by Stevens; an allocation of 20% of the hotel/motel tax for advertising; and the creation of a "Reserve Fund" item separate from the Capital Account. ,....., The motion passed unanimously. A copy of the approved budget is attached and made a part of these minutes. VI. NEW AGENDA ITEMS 96-10-01 Here presentation from the Fayette County Emergency Management Agency for Haz-Mat mutual assistance program. Captain Pete Nelms of the Fayette County EMA gave a brief presentation of the Fayette County Resource Council, Inc's., program. The purpose of the organization is to establish a mutual assistance program for members to share equipment, manpower and materials to combat chemical spills or other hazardous incidents. The membership fee is $250.00 per year. """"""'" A motion was made by Mr. Carr and seconded by Mr. Patterson to join the organization and authorized the Chairman to execute the necessary documents. The motion passed unanimously. 3 ~ ; , 96-10-02 , 96-10-03 r- -.. Consider septic tank agreement with 020 through 023 hangar operators. Mr. Savage and Chairman Good gave a brief overview of the agreement and some recent changes they had included. It was agreed by the members that two additional changes should be made to the agreement that would require the tenants to switch from the septic tank to any future sanitary sewer line that might become available to the site, and that the document state that no hazardous materials can be introduced into the septic system. Following those discussions, a motion was made by Mr. Carr and seconded by Mr. Amos that the agreement be adopted as . presented with the two changes mentioned above. The motion passed unanimously. Consider adoption of policy for public use of the Aviation Center. Mr. Savage gave an overview of the proposed application and contract for use of the Aviation Center which is patterned after a similar document used by the City for its recreational facilities. It was agreed by the members that the "User Representative" should be either a resident of Peachtree City or Fayette County, or as may be approved by the Authority; that the lobby and observation deck, or the picnic park and observation deck should be grouped together as a rentable spaces; and that a two hour minimum of $25 per hour be established, in addition to a refundable $75 clean-up deposit, for use of the facility. A motion was made by Mr. Amos and seconded by Mr. Patterson to approve the policy as presented with the changes mentioned above. Ms. Wells asked Mr. Warner if in his opinion she had a conflict of interest on this matter. Mr. Warner indicated that he did not believe so. As maker of the motion, Mr. Amos added that under normal conditions these agreements should be handled by staff. The motion passed unanimously. 4 ~ I I, .1 96-10-04 Consider proposal to modify outdoor lighting system at Aviation Center. Prior to discussion, Mr. Amos announced that because of his employment with Group VI Corporation, he believed that he might have a conflict of interest and would not participate in any action on this item. Chairman Good discussed a recent effort by himself, Mr. Savage and Mr. Jim Pace to try different lighting configurations at the Aviation Center to solve several problems with the system. He also presented a proposed change order from Group VI Corporation that includes the recommended changes to the system. A motion was made by Ms. Wells and seconded by Mr. Carr to approve the change order as presented with the cost not exceed $2,150.00. r-. It was agreed that Chairman Good would attempt to negotiate a reduction in the cost of these changes, with the funding to come from the Capital Account. The motion passed with four voting in the affirmative, with Mr. Amos abstaining. VII. EXECUTIVE SESSION At 8:32 p.m., a motion was made by Chairman Good and seconded by Mr. Carr to recess and reconvene in Executive Session to discuss personnel matters. The motion passed unanimously. 96-10-05 Consider Authority personnel item. - After considerable discussion, a motion was made by Mr. Amos and seconded by Ms. Wells to increase Mr. Savage's pay by three per cent; to award him a cash bonus of $3,000; and confirmed that his health insurance program should remain unchanged. The raise and cash bonus were to be effective October 1, 1996. The motion passed unanimously. 5 r- ~- i , A second motion was made by Mr. Patterson and seconded by Mr. Carr to raise the pay of Authority employees Shirley R. Comer and Robert E. Gray by five percent and to award both a cash bonus of $1,000 each, effective October 1,1996. The motion passed unanimously. There being no further business for Executive or regular session, at 9:30 p.m., a motion to adjourn was made by Chairman Good and seconded by Mr. Amos. The motion passed unanimously. -. Dooz/J David M. Good, Chairman Attested by: r f 6 10-31-96 r-< PEACHTREE CITY AIRPORT AUTHORITY RECORD OF ATTENDANCE AS OF: October 31,1996 Members Regular Meetings Meetings Regular Special Called Special Called Total Last 12 Months Attended Attendance Meetings Last Meetings Attendance % 12 Months Attended % David M. Good 11 11 100% 2 2 100% Janet Wells' 10 10 100% 2 2 100% Bob Patterson 11 9 82% 2 0 69% Dan Carr 11 11 100% 2 2 100% Mike Amos 11 11 100% 2 2 100% * New member 1/1/96 rMembers Dates Absent Type David M. Good Janet Wells Bob Patterson 3/6/96 Regular 3/20/96 Special 4/3/96 Regular 5/20/96 Special Dan Carr Mike Amos Meeting Dates Type 1/3/96 Regular 2/7/96 Regular 3/6/96 Regular 3/20/96 Special 4/3/96 Regular 5/1/96 Regular 5/20/96 Special 6/12/96 Regular 7/10/96 Regular 8/7/96 None 9/4/96 Regular 1 0/2/96 Regular 11/8/95 Regular 12/6/95 Regular r-.. Page 1