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11-12-1997 Regular Meeting ~ t f f I"""" r \'~ PEACHTREE CITY AIRPORT AUTHORITY MINUTES OF MEETING November 12,1997 The regular meeting of the Peachtree City Airport Authority, was held in the City Hall Council Chambers, Peachtree City, on November 12,1997, at 7:00 p.m. Those present were: Chairman Robert B. Patterson; Members Michael E. Amos, Daniel E. Carr, David M. Good and Janet E. Wells; Airport Manager James H. Savage; Recording Secretary Shirley R. Comer; and Authority Attorney Douglas B. Warner. I. ANNOUNCEMENTS Mr. Warner stated that as President of the Rotary Club of Peachtree City, he was proud to announce that the new Rotary phone book of Fayette County, for 1997- 1998, has on its cover a photograph of the Aviation Center. The photo was furnished by Stevens Aviation. The book contains a brief description of the facility and will be placed in over 10,000 homes and businesses in the area. ,'.".. II. ADDITIONAL AGENDA ITEMS None. III. APPROVAL OF MINUTES A motion was made by Mr. Amos and seconded by Ms. Wells to approve the minutes of the October 1, 1997, Authority meeting as presented. The motion passed unanimously. IV. REPORTS A. Airport Manager. Jim Savage Mr. Savage distributed the following report to the members: 1 r , AIRPORT MANAGER'S REPORT - NOVEMBER 12, 1997 1. I attended an auction of Boss Rocket Aviation's assets sold by the Georgia Department of Revenue, at Clayton County Tara Field on October 7. Primary purpose was to bid on a 4,000 DBP tug and various other items that could be used at the FBO. Most of the items that I considered useful to an FBO operation sold at prices higher than I was willing to pay. I did, however, spend $48.00 for several chairs that can be used in the line service ready room. Tara T-hangar operator Jim Clack out bid me on the tug when I reached the $1,500 maximum I had established for the equipment. Two days later however, I purchased a used tug of similar age and condition from David Harris of Big-T Airport in Senoia, GA. The price of $1 ,450 included three tow bars. Funds were taken from our airport maintenance budget for the purchase. It is my opinion that we can sell the tug at any time for significantly more than we paid for it, should we not need FBO equipment. 2. The Falcon Field/Second Saturday for October 11, was quite successful. Over 90 "Young Eagles" were flown by pilots using some 18 aircraft. A lunch followed for volunteers that fed more than 50 people hamburgers and BBQ chicken. The FF/SS for November 8, was somewhat less active. Falcon Flight School sponsored the event attended by about 35 people. A trivia contest was held which many of the student pilots from the school competed for free flying time. BBQ pork and beef was the food of the day. The school displayed their new C-172R which has about 15 hours total time and will be for rent at the school soon. 3. I met with engineers and representatives of AT Plastics, our new industrial neighbor across from GS Roofing, on October 17. City Engineer Cam McNair joined us as we walked the site for their new rail spur. Because of building site requirements and design constraints imposed by CSX Railroad, the rail spur must pass very close to the Number 2 light of our ODALS approach light system. ,.-. In conversations with their engineers and their plant design manager, I have provided them with a method for re-aligning the lights which will cost approximately $30,000. Moving the rail spur and building will cost them much more, so I am awaiting a letter that confirms their agreement to pay this cost. It will be necessary to raise all of the lights and pitch them at a 1 % slope to avoid visual obstructions on the instrument approach. The outer two lights are currently out of service and will remain so until reconstructed, which will start as soon as possible. 2 , ,- ...... 4. We now have a Robinson R22 helicopter based on the field, at least for the next three months. The operator has built a dolly that he uses to pull the machine to and from the T-hangars, so that he can launch and recover from the northwest ramp area. By doing so he avoids rotor blast damage to the hangar area. If he is unable to get a permanent special use permit for a helipad at his home in Coweta County, he may build a hangar on FFC for his machine. 5. We have placed a 200 gallon tank near D9 hangar for waste oil. The company that provided the tank will pick up the used oil at no cost to the Authority. I recently discovered that someone has been pouring used oil into a storm drain in the hangar area. I have not been able to find out who was responsible, but I believe that this should help prevent future such problems. 6. The Chamber of Commerce's Existing Industries Committee held its quarterly luncheon at the Aviation Center on October 28. The President of Griffin Technical School, Dr. Cory Hodges, and President of Clayton College and State University, Dr. Richard Skinner, both spoke of their desires to have technical and career enhancement programs at a location or locations in Fayette County. Many of the industrial managers at the luncheon applauded this move. It will be up to the industries and local politicians to make it happen. 7. I attended the Georgia Airports Association annual conference in Savannah, GA November 5 - 7. I was elected to serve as Treasurer of the organization for the next year, a position I have been filling on a temporary basis since last March. Aside from the many "networking" contacts that are made at conferences such as this, which can be very beneficial at times, the Georgia Department of Transportation announced during one session that a "significant" amount of surplus funds from FY98 will be available for Level Three airports on a one shot basis. Such funds will be earmarked on an airport by airport basis by the Governor's office for capital projects that local sponsors have requested. In discussions with Steve Smith of Wilbur Smith and Associates, he believes that we might be able to get the Stallings Road construction and other infrastructure needs associated with the large hangar sites on the southeast end of the airport included in this funding. The financial split would be on a 75% state, 25% local basis. I believe we could get PCDC, PCWSA, Fayette County and perhaps the City to participate in our 25% share. Steve and I will be meeting in early December to develop a formal request to submit to the GaDOT for this project, and to review the other requests that we have previously submitted, with the intent of discussing it with the Authority at the December meeting. Requests for assistance to the GaDOT must be filed by December 31. 3 ~ 1. 8. I met this morning with the Chief Pilot of Thomas Enterprises, Inc., Mr. Fred , Cochran, to discuss the possibility of their company building a large office/hangar facility in the business park. As you may recall, Mr. Warner and I have held several conversations with Mr. Cochran and Mr. Stan Thomas over the last year about this possibility. They have aiways indicated that it would be a 1998 project, and as we approach the new year, they now seem ready to move forward. Mr. Thomas currently operates a Citation 5, but is looking to purchase a new Citation 10, which is a much larger and faster aircraft. Fuel prices are a major item under consideration for location of this project, which we must be able to address competitively. 9. Chairman Patterson and I met briefly this morning to discuss negotiations with Stevens Aviation. We submitted a proposed FBO Service Agreement to Stevens on October 2, following our last meeting. Mr. Larry Baker and I met on Tuesday of last week to review some of Stevens' suggested changes in the document that relate to the storage of aircraft on the "upper ramp" by Stevens, the continued requirement for Stevens to furnish a flight school, and Steven's desire that the Authority provide significant fuel discounts to new hangar tenants as an inducement for jet operators to relocate to FFC. Chairman Patterson and I will be meeting soon to review these proposed changes so that we might develop a finished document to be considered by both Stevens and the Authority for approval. B. Tenant Liaison. Janet Wells Ms. Wells stated that her report involved subjects that should be discussed in Executive Session and that she would wait until that time to present her information. ~ I , ( 4 ~ V. OLD AGENDA ITEMS , I , 97 -10-01 Consider request from Civil Air Patrol to erect a Squadron Headquarters office and meeting facility. Mr. Savage reviewed for the Authority and the public present, a set of preliminary drawings of the proposed Airport Community Service Center. The plans had been prepared by Foley Design Associates, Inc. and were delivered just prior to the meeting. The general opinion of both the Authority and Civil Air Patrol members present was that it was a good design and that it would serve the airport needs well. Estimates of the cost to build the facility did not arrive in time to be considered by the Authority, therefore it was agreed to continue discussions of building the facility at the next Authority meeting. No formal actions were taken. VI. NEW AGENDA ITEMS 97-11-01 Consider changes to the personnel policy. Mr. Savage reviewed his recommended additions to the personnel policy, followed by Chairman Patterson who reviewed his proposed changes. After a lengthy discussion by the Authority on several changes, it was agreed that the Airport Manager would consolidate the recommendations and present an amended policy for adoption at the next Authority meeting. No formal actions were taken. Hearing no requests to consider additional agenda items in public session, at 8:02 p.m., Chairman Patterson called for a 10 minute recess to reconvene in Executive Session so the Authority could confer with Mr. Warner on matters regarding possible real estate transactions and other legal issues. 5 r; k ~. f. VII. EXECUTIVE SESSION Following a long discussion of possible real estate transactions presented by Ms. Wells, the Authority agreed to continue discussions at the next meeting. No formal actions were taken. At 8:48 p.m., a motion to adjourn was made by Ms. Wells and seconded by Chairman Patterson. The motion passed unanimously. ~ t ~cmLf Attested by. .~~ 6 11-30-97 ~ PEACHTREE CITY AIRPORT AUTHORITY RECORD OF ATTENDANCE AS OF: November 30, 1997 Members Re9ular Meetings Meetings Regular Special Called Special Called Total Last 12 Months Attended Attendance Meetings Last Meetings Attendance % 12 Months Attended % David M. Good 12 10 83% 0 0 83% Janet Wells 12 12 100% 0 0 100% Bob Patterson 12 12 100% 0 0 100% Dan Carr 12 12 100% 0 0 100% Mike Amos 12 10 83% 0 0 83% r , Members Dates Absent Type , David M. Good 215/97 Regular 9/3/97 Regular Janet Wells Bob Patterson Dan Carr Mike Amos 4/2197 Regular 5/14/97 Regular Meeting Dates Type 1/2197 Regular 2/5/97 Regular 3/5/97 Regular 4/2197 Regular 5/14/97 Regular 6/11/97 ReClular 7/17/97 Regular 8/6/97 Regular 9/3/97 Regular 10/1/97 Regular . 11/12/97 ReClular 12/4/96 Regular Page 1