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02-04-1998 Regular Meeting ........ { PEACHTREE CITY AIRPORT AUTHORITY MINUTES OF MEETING February 4,1998 The regular meeting of the Peachtree City Airport Authority, was held in the City Hall Council Chambers, Peachtree City, on February 4, 1998, at 7:00 p.m. Those present were: Chairman Robert B. Patterson; Members David M. Good, H.E. Buffington and Janet E. Wells; Airport Manager James H. Savage; Recording Secretary Shirley R. Comer; and Authority Attorney Douglas B. Warner. Member Daniel E. Carr was absent. I. ANNOUNCEMENTS None. II. ADDITIONAL AGENDA ITEMS Chairman Patterson indicated that he wished to brief the Authority on his conversations with several of the candidates for the Authority position filled by Mr. Buffington, regarding their interest in serving on the Advisory Committee. He added this as an Old Agenda Item after 97-11-01. III. APPROVAL OF MINUTES Chairman Patterson offered a change to the minutes of the January 7,1998, meeting regarding the vote on his election to Chairman. He did not vote on that issue. A motion was made by Ms. Wells and seconded by Mr. Good to approve the minutes of the January 7,1998, Authority meeting as amended. The motion passed unanimously. IV. REPORTS A. Airport Manager - Jim Savage Mr. Savage distributed the following report to the members: 1 ,...., AIRPORT MANAGER'S REPORT - FEBRUARY 4, 1998 1. On a very sad note, Mr. John Nelms, co-owner of Falcon Flight School, was killed in a traffic accident at Crosstown Road and State Highway 74 on Friday, January 23, 1998. Mr. Nelms was apparently on his way to the airport and was crossing the intersection on a green light when a car traveling north on Ga74 ran the red light and hit Mr. Nelms broadside. He died at the scene. Our sincere condolences to his family. He will be missed. 2. The Second Annual Great American Chili Cook-off between the Authority and the Georgia Chapter of the Short Wing Piper Club held on Saturday January 10, during our Falcon Field/Second Saturday was very successful - in fact perhaps too successful - we ran out of chili shortly after 12 noon. SWPC members made an emergency run to the Waffle House to buy several gallons more, which only lasted until 2 p.m. We believe that all that wanted food however, were fed, which numbered over 100. Over 30 aircraft flew in for the event. On the negative side, Stevens Aviation, who has supported these FF/SS days by giving a $.25 per gallon discount on fuel, did not participate this time. I arranged with the FBO manager to give the discount anyway and had them bill us for the difference. Our cost was some $25.00 for this fuel incentive. 3. A recent phone conversation with Mr. Tom Dunleavy of AMARC at Davis-Monthan AFB, indicated that it will most likely be late April or May before the F-16 that we have been assigned will be "de-milled" and ready for disassembly and shipping. Fred Smith of the local chapter of the Air Force Association has volunteered his organization to help in the project. He and I will meet next week to discuss plans for that effort and to seek publicity for the event. 4. I attended the FAA's "Communications Conference" on January 26 and 27. This was the fifth one of these conferences that I have attended and the FAA's story has not changed much. AlP funding is likely, but a new authorization bill will be needed from Congress to make it happen. Funding levels should be about the same as previous years. The time line for approval of precision GPS approaches continues to slip. Once the additional satellite equipment has been purchased and placed in orbit, current plans call for the first approaches to overlay existing ILS approaches. They expect to approve no more than 500 procedures a year and with nearly 5,000 runway ends needing procedures, it could be many years before we see such a procedure at FFC. 2 ~ On a positive note however, and representing why it is important for us to attend these kinds of conferences, in a social meeting with representatives of the Georgia Department of Transportation, Aviation Programs, I was able to get a commitment from the State to fund our apron crack sealing project and our airport re-striping project. I have prepared the specifications for both projects and Wilbur Smith and Associates has them for review. I plan to send them to the GaDOT later this week. GaDOT funding is to come from "fallout" money from other state projects started in FY98, so we must get the project under contract prior to July 1, to qualify for this year's funds. PCAA's 25% share for both projects should be in the $6,000 to $7,000 range total, with the State picking up the remainder. In conversations with the representatives from the FAA's Atlanta Airports District Office, there was a hint that funds for some of our $3.5 million CIP requests might also be available. Specifically mentioned was our Master Plan update, but other projects might be considered. All airports in the FAA's Southern Region compete for these "discretionary" funds, which amounts to approximately 20% of the total FAA budget for such funds. We will be watching this closely. :- 5. On a somewhat related subject, it appears that we will not be included in the $35 million Governor's Regional Airport Enhancement Program. Recent news stories have highlighted how certain rural airports in certain legislative leader's districts have been assigned this money (in some cases to airports who may not be able to fund their 25% share), but many of the airports in the Atlanta Regional Commission's district, including us, were omitted. State Senator Rick Price has been working to help us in this regard, but party affiliation differences between Senator Price and the Governor may have worked against us on this program. It is possible however, that projects that would have been funded under the normal GaDOTs budget might now be funded by the RAEP project, freeing up normal funds for projects like our access road. Senator Price is working on that approach. 6. I spoke with Suzanne Greenway of Falcon Flight School this morning, Mr. Nelm's co-owner, and she reports that it is her intention to continue operations as normal, including the addition of one or more twin engine aircraft. That would bring the total number of aircraft available for rent to more than 15. Since space in the flight school is limited, and because the "Flying Subs" deli has not been showing a profit, she may convert the deli space into a classroom. Her plans call for the school to become a Cessna flight training facility which will require a computer based training area. The school will sponsor February's FF/SS on the 14th. Please join us for BBQ. 3 ~ B. Tenant Liaison - Janet Wells Ms. Wells stated that her report involved subjects that should be discussed in Executive Session and that she would wait until that time to present her information. V. OLD AGENDA ITEMS 97-10-01 Consider request from Civil Air Patrol to erect a Squadron Headquarters office and meeting facility. Mr. Savage explained to the Authority that an expected proposal from Foley Design Associates for the cost of preparing architectural drawings of the CAP/Maintenance Facility did not arrive as promised. It was Mr. Savage's opinion that since many projects are competing for the Authority's cash reserve, he believes that the design should be completed before moving forward. Mr. Good expressed his displeasure at Authority staff not completing the work in time for this meeting, since the Authority has been considering this question for several months and it would now cause another month's delay. He felt some action should be taken. Chairman Patterson stated that he believed the choices were to vote on the proposal previously presented for some $195,000 or delay for another month to allow staff to secure a design proposal from another source. Chairman Patterson offered a motion to table action on this item until the March meeting, which was seconded by Mr. Buffington. Chairman Patterson and Mr. Buffington vote in the affirmative, Mr. Good and Ms. Wells voted in the negative. The motion failed for lack of a majority vote of the quorum, however the Chairman ruled that by no action, the item would be considered tabled anyway. The were no additional discussions or actions taken on this item. 97-11-01 Consider changes to the personnel policy. r ! t Mr. Savage reviewed the changes and corrections to the policy that were recommended by the Authority at its last meeting and outlined the recommendations of Attorney Doug Warner which were submitted subsequent to the preparation of the Revision 1/98 of the Personnel Policy. 4 ".... t After some discussion, a motion was made by Ms. Wells and seconded by Mr. Buffington to approve Revision 1/98 ofthe Personnel Policy as presented, except to include Mr. Wamer's recommendations on military leave. The motion passed unanimously. 98-01-02 Consider establishing citizens advisory committees to support Authority operations. Chairman Patterson briefed the Authority on his conversations with five of the candidates for the Authority position filled by Mr. Buffington, and all have agreed to serve on an advisory committee to assist the Authority. At the moment, the area where assistance is needed most appears to be on airshow planning. All have eagerly agreed to serve on airshow committees as needed. Mr. Savage was requested to contact the five individuals and schedule a meeting with them to coordinate their participation. No further actions were taken. VI. NEW AGENDA ITEMS 98-02-01 Consider changes to lots 015 - 019 & 024 - 027, and modifications of Hangar Ground Lease Policy. Mr. Savage briefed the Authority on the number of requests that he has recently received from several entities that wish to build private hangars in Hangar Area "A". He acknowledged receipt of a year's rent from Mr. Tom Olive for hangar lot 0-22, to hold the lot until Mr. Olive can appear before the Authority to seek approval to build his facility. Mr. Olive is having architectural drawings of the facility prepared which he hopes will be ready for the March meeting. Attached to these minutes are three drawings outlining current and two alternate plans for hangar construction in Hangar Area "A". After considerable discussion, including a recommendation to look at developing larger private hangar sites on Future T-hangar Site "C"; the safety concerns of commercial vehicular traffic driving on the airport's taxiway system; the need for additional septic tank capacity in Hangar Area "A" if these changes were made; it was agreed. by the members to refer this item back to Authority staff for further study. The additional study was to include the possibility of building a temporary road to Hangar Area "B" and developing lots in that area where all utilities including sewerage are presently available. No further actions were taken. 5 ~ L 98"()2"()2 Consider format and plans for charity airshow for September 12, and 13, 1998. Mr. Jim Friday of the D.ixie Wing of the American Airpower Heritage Museum (formerly known as the Confederate Air Force) introduced Mr. Ed Foster who will act as airshow coordinator and "air-boss" for the event. Mr. Foster gave a brief description of the organization's proposal and answered several questions. A copy of the proposal is attached and made a part of these minutes. After some discussion, a motion was offered by Ms. Wells and seconded by Mr. Good to authorize the AAHM to proceed. During further discussion, Mr. Good offered a substitute motion which was seconded by Ms. Wells, to authorize the AAHM to proceed with their plans for the airshow as presented, provided the Authority has the right to review the financial records of the event and that the Airport Manager will have administrative control over the event's preparation and execution, with operational control of the airshow during the event to remain with Mr. Ed Foster as "air-boss". r- I The motion passed unanimously. 98-02-03 Consider resolution to authorize certain Authority members and staff to sign checks. A motion was made by Mr. Good and seconded by Mr. Buffington to authorize any two of the following individuals to sign checks for the Peachtree City Airport Authority on the below listed accounts at Peachtree National Bank: Individuals: Robert B. Patterson, Chairman; Janet E. Wells, Secretaryrrreasurer; David M. Good, Member; and James H. Savage, Airport Manager. Accounts: General Fund - # 0 005 033; Capital Account - # 0 014 860; Reserve Fund - # 0 030 700; and Grant Fund - # 0 017 368. The motion passed unanimously. At 8:29 p.m., Chairman Patterson called for a five minute recess to reconvene in Executive Session to discuss property acquisition, possible legal action and personnel matters. 6 ,- '."'-"'-'-'",_'-'-_.~-~:_,,-.; VII. EXECUTIVE SESSION Following discussions of property acquisition, possible legal action and personnel matters, the Authority agreed to continue discussions at a called meeting to be held in Executive Session scheduled for 9 a.m., February 21, 1998, at the Authority's offices at 1130 Echo Ct. No formal actions were taken. At 9:58 p.m., a motion to adjourn was made by Mr. Good and seconded by Chairman Patterson. The motion passed unanimously. ~ Q.~ Attested ~ . ~ M'''-'-=- Robert B. Patterson, Chairman 7 .._._._-~--- ----~-,-. ~.... . . . .., '; ",.' " , '. 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The purpose of this Airshow is to raise funds for The Fayette County Youth Protection Home and The American Air power Heritage Flying Museum, which restores World War II aircraft. The show will increase awareness of area businesses, promote aviation in our community and provide fun and recreation for the people of Peachtree City and all of the South Metro area. The Dixie Wing of The American Airpower Heritage Museum will host the event. It will feature daily exhibits, static aircraft displays, spectacular aerial performances, military fly-bys and various family activities. The "WINGS OVER DIXIE AIRSHOW" is expected to have an economic impact on the community in excess of$200,000. The impact of the weekend extends to local motels, car rental agencies, restaurants and service businesses located in the Fayette County area. Sponsorship by local business and industry provides the funding needed for aircraft displays, aerobatics performers and a wide variety offamily oriented exhibits. Sponsorship, therefore, is directly responsible for the rapid growth and popularity of the airshow as well as economic benefit to regional business and charitable organizations. We heartily solicit your support with the First Annual "WINGS OVER DIXIE AIRSHOW". For those who wish to become sponsors, a list of sponsor package is enclosed. You may contact Airshow Chairman Jim Friday at (770) 991-1084 or Asst. Chairman Mike Conley at (770) 996-1620. We hope you can be a partner in bringing this exciting rite offall to Fayette County. Jim Friday, Chairman 106 Lakeaires Peachtree City, GA 30269 WINGS OVER DIXIE AIRSHOW PEACH'fJll:E cm, GA. SEPT. 12-13, 1998 SPONSOR PACKAGES Crown Sponsorship: $25,000 Warbird and aerobatic rides on request 20 VIP Airshow, Parking, and Tent passes 250 Airshow passes Limo Service on request Inclusion in all advertising and Performer PR on request Diamond Sponsorship: $10,000 8 Airplane rides on request 12 VIP passes 100 Airshow passes Inclusion in all advertising and Performer PR on request Platinum Sponsorship: $5,000 4 Airplane rides on request 6 VIP passes 50 Airshow passes Inclusion in all advertising and Performer PR on request Gold Sponsorship: $2,500 2 Airplane and 2 Helicopter rides 4 VIP passes 25 Airshow passes Inclusion in all advertising and Performer PR on request Silver Sponsorship: $1,000 2 Airplane or 2 Helicopter rides 2 VIP passes 10 Airshow passes Inclusion in all advertising Bronze Sponsorship: $500 1 Airplane and 1 Helicopter ride 2 VIP passes 10 Airshow passes Inclusion in all advertising All sponsors will have the privilege of purchasing a limited number of advance tickets at a discounted rate.