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11-12-1998 Regular Meeting ,n , . ,...., "....., 1 > PEACHTREE CITY AIRPORT AUTHORITY MINUTES OF MEETING November 12,1998 The November meeting of the Peachtree City Airport Authority, was held at the Aviation Center, Peachtree City-Falcon Field Airport, on November 12,1998, at 7:00 p.m. Those present were: Chairman Robert B. Patterson; Members: Susan M. Cates, David M. Good, Daniel E. Carr; Airport Manager James H. Savage; Recording Secretary Clair I. Ford. Member H.E. Buffington was absent due to business travel. Authority Attorney Douglas B. Warner was absent due to a conflict in business appointments. I. ANNOUNCEMENTS None. II. ADDITIONAL AGENDA ITEMS None. III. APPROVAL OF MINUTES A motion was made by Mr. Carr and seconded by Mr. Good to approve the minutes of the October 7, 1998, Authority meeting as presented. The motion passed unanimously. IV. REPORTS A. Airport Manager - Jim Savage Mr. Savage distributed the following report to the members: 1 AIRPORT MANAGER'S REPORT. NOVEMBER 12, 1998 ~ ~ ~ 1. Monthly Budget review. See attached budget information. 2. AMARC of Davis Monthan AFB reports that the F16 that we have been trying to take delivery has been "de-militarized" except for the ejection seat, which they hoped to have completed this week. Mr. Terry Shelton, who will prepare and load the aircraft for shipment, has been advised that the aircraft will be ready soon and he is to let us know when the aircraft has been delivered to his location. Some corrosion was discovered in the cockpit area, but the de-mil facility reports that it is not significant for our use as a static display aircraft. We may see the aircraft by Christmas. ,.) > . f 3. A crew from the company Walker Whiteside was on site today working to restore the PAPI and REIL lights for Runway 13. These light units, which were damaged by two different aircraft, have been inoperative for several months while we awaited replacement parts. The total cost of repairs will be approximately $7,500, which will borne by the insurance companies of the pilots involved. 4. The Georgia Airports Association Conference, which we hosted last week, was successful. We had some 75 registered attendees, with an additional 35 or so sponsors and exhibitors who attended part-time. The Wyndham Peachtree Executive Conference Center was well liked by the attendees, although the golf outing on Thursday was a little cool and windy. We heard from several speakers, including the FAA who gave a brief outline of the spending bill that Congress passed just prior to the elections. Only $785 million was approved for the AlP program for the first six months of FY 1999. If the FAA _ Southern Region gets it's usual 20% of the total, our paving project (on the southeast end of the field) may not be high enough on the priority list to be funded. We have advised the FAA that our project has been engineered and is ready for bid, but we will have to wait until late December or early January to see if we made the list. We did learn however, that a five year AlP funding plan is being circulated among the Congressional staff and has gained considerable support from the aviation community. This effort coupled with a drive to remove the Airway Trust Fund from the Federal Budget could mean a more stable flow of funds for airport improvements. 2 5. You may have noticed that the new ramp lights for the transient ramp have been "...-., installed. After they were turned on, we discovered that the 1 000 W lamps must be turned almost straight down to prevent blinding pilots landing and taxiing on the apron, but otherwise seem to provide the lighting that we needed. When I went back to Georgia Power to have one of the three lights on the southeastern most pole removed, and the two remaining lights reconfigured, they informed me that because of the way the tariff laws are written for govemment entities, to remove the light would reduce their income over the next 20 years, therefore they would have to charge us an additional $3,500 up front as our "contribution" for installing the lights. I asked if we were to take the extra light and install it on a new pole between the flight school ramp and the lower ramp, what would be the additional cost? That "contribution" would only be $2,700. It is my recommendation that we re-install the light on a new pole as described. Out total cost per month for all four lights will be $160. 6. Mr. Good has been very active these last two days installing some of our new computer equipment. We have acquired the hardware to complete most our system, although one CPU must be returned because of a fatal error on the hard drive. We have installed an ISDN line and router that will give us rapid access to the Internet and provide the base for a web site that Mr. Buffington has so graciously agreed to develop and maintain. We hope to be completely up and running at all locations with the next two weeks, including the software FBO Manager. V. OLD AGENDA ITEMS 98-09-04 Authorize Airport Manager to negotiate service agreement with LaGrange Aero, Inc., dba Thrifty Car Rental. Mr. Savage briefed the Authority regarding the proposals he had received from Thrifty Car Rental and Enterprise Leasing. Due to time constraints, he has not been able to do a complete review of the proposals and recommended that the Authority take up the item at the December meeting. Hearing that, Chairrnan Patterson called for the item to remain tabled until the next meeting. No further action was taken. 3 VI. NEW AGENDA ITEMS 98-11-01 Consider proposal from Zephyr Aviation to erect sign on Hangar 020. Mr. Mike Prator briefed the Authority on his request for signage on Hangar D20. A copy of his request is attached and made a part of these minutes. Mr. Savage stated that he had reviewed the signage for compliance with the City's sign ordinance and recommended approval. A motion was made by Mr. Good and seconded by Mr. Carr to approve the signs as presented. The motion passed unanimously. 98-11-02 Consider proposal from Falcon Flight Services, Inc. to modify lease agreement for office space in FBO hangar. Chairman Patterson briefed the Authority on the meeting he, Mr. Savage and Ms. Suzanne Greenway had on Friday, November 6,1998. During those talks, Ms. Greenway had requested permission to delete from her lease agreement the two maintenance spaces specified in the FBO hangar, and to lease an additional 320 square feet of office space adjacent to the existing flight school office. Mr. Savage had prepared a modified lease agreement that removes all reference to the maintenance spaces and adds the additional office space. Chairman Patterson recommended that the modified document be presented to Ms. Greenway, her attorney and Mr. Warner for review, with the intent of approving the finished document at the next Authority meeting. By consensus, the Authority agreed that they would honor the amended agreement until signed, with the understanding that the following items occur: 1) That the cost of the two maintenance spaces that was due for the month of October be forgiven; 2) That the doorway between the flight school and the Authority's aircraft maintenance offices be opened so that the flight school will have access to the additional office space, with the intent of relocating that door to allow both entities to isolate themselves from the other. This relocation is to occur as soon as practical, 4 r 3) That Ms. Greenway pay all rents due the Authority immediately, which were calculated to be $1,043.75. ~, I 4) That Ms. Greenway provide the Authority, on an immediate and continuing basis, a list of all aircraft that are associated with the flight school and therefore subject to tie-down rents and eligible for fueling under the lease agreement. 5) That the aircraft belonging to Mr. Franklin J.P. Augustus is no longer affiliated with Falcon Flight Services, Inc. and that all rents for the storage of the aircraft for the months of October and November were the responsibility of Mr. Augustus, and that any future fuel purchased by Mr. Augustus would be at his expense. 6) That Ms. Greenway would utilize the aircraft maintenance services now provided by the Authority for flight school aircraft. No further action was taken Hearing no other business to consider in Open or Executive Session, Chairman Patterson called for a motion to adjourn. At 7:55 PM, a motion to adjourn was made by Mr. Good and seconded by Mr. Carr. The motion passed unanimously. ~------ Robert B. Patterson, Chairman t-~ Attested by: 5 r-; F 46"" ,....., , r r, ~- ~. LOCATION: HANGAR 0-20 EAR HANGAR WALL TO MAXIMUM ALLOWABLE SIZE 1;2.0/1 ./ OVER FRONT DOOR, TO MAXIMUM ALLOWABLE SIZE /' SCRIPT ORANGE, BACKGROUND GREY 3d' /1-0 " 11-30-98 PEACHTREE CITY AIRPORT AUTHORITY r-, RECORD OF ATTENDANCE AS OF: November 30, 1998 Members Regular Meetings Meetings Regular Special Called Special Called Total Last 12 Months Attended Attendance Meetings Last Meetings Attendance % 12 Months Attended % David M. Good 10 10 100% 6 6 100% Susan M. Cates - 3 2 67% 1 1 75% Robert B. Patterson 10 10 100% 6 6 100% Daniel E. Carr 10 8 80% 6 5 81% H.E. Buffington . 10 9 90% 6 6 94% . Note: New member as of 1/1/98 - New member as of 8/6/98 Members Dates Absent Type f' David M. Good Susan M. Cates 10/7/98 Regular Robert B. Patterson Daniel E. Carr 2/4/98 Regular 4/28/98 Special 9/1/98 Regular H.E. Buffington 11/12/98 Regular ~ i , Meeting Dates Type 1/7/98 Regular 2/4/98 Regular 2/21/98 Special 3/4/98 Regular 4/1/98 Regular 4/20/98 Special 4/28/98 Special 5/7/98 Regular 5/21/98 Special 6/3/98 Regular 6/8/98 Special 7/1/98 None 8/5/98 Regular 9/1/98 Regular 9/17/98 Special 10/7/98 Regular 11/12/98 Regular 12/3/97 None Page 1