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09-01-1999 Regular Meeting , j ,....., PEACHTREE CITY AIRPORT AUTHORITY MINUTES OF MEETING September 1, 1999 The September meeting of the Peachtree City Airport Authority, was held at the Aviation Center, Peachtree City-Falcon Field Airport, on September 1, 1999, at 7:00 p.m. Those present were: Chairman Robert B. Patterson; Members: H.E. Buffington, David M. Good, and Catherine M. Nelmes ; Airport Man?ger James H. Savage; Recording Secretary Clair I. Ford; Director of Maintenance R. Dale Donegan; and Authority Attorney Douglas B. Warner. Member Susan M. Cates was absent. I. ANNOUNCEMENTS "...., Chairman Patterson presented a Proclamation to Andrew C. Conwell outlining Mr. Conwell's Eagle Scout project which involved the installation of runway remaining markers at Peachtree yity-Falcon Field Airport. A copy of the Proclamation is attached and made a part of these minutes. ~ , ft II. APPROVAL OF MINUTES A motion to approve the minutes of the August 3.1999, as presented, was made by Mr. Good and seconded by Mr. Buffington. The motion passed unanimously. Ill. REPORTS 1. Airport Manager. Jim Savage Mr. Savage presented the following report: 1 -, AIRPORT MANAGER'S REPORT. SEPTEMBER 1, 1999 1. The F-16 has been painted and it looks very good, now. Apparently the supplier did not add enough "flattening" agent to the original paint therefore it dried with a semi- gloss finish instead of the dull-flat finish that it is suppose to be. Yesterday our painter, Mr. Anthony Smith, shot a second coat of paint on the plane that he mixed with copious amounts of the dulling agent himself, and the results are much better. Insignia, warning labels and paint trim will be added soon. After some on~again, off-again confusion, Compaq Computers is still planning to use the aircraft as a prop for digital photos during the airshow, with the proceeds to be split between the Authority for F-16 restoration efforts and the Fayette County Youth Protection Home. Ms. Nelmes has volunteered to help in this effort and is looking for additional volunteers to work the anticipated "picture line". 2. Doug Warner and I are still working on the language for the concessionaire's agreement and building lease with Enterprise Rent-A-Car. We have exchanged draft agreements and hope to conclude finai language soon after the airshow. r- , ~ Enterprise has requested to move into the small office next to the airshow planning office, as is, until they can re-model the old AIM offices for their permanent use. I am in the process of designing a combination aircraft and auto washing facility that will satisfy the State's EPD and the Peachtree City Water and Sewer Authority. To help with this effort, Enterprise has provided us with sketches and drawings of other facilities they have built or used for washing cars. I hope to have drawings and estimates prior to the next Authority meeting, as well as agreements for your consideration. 3. I have requested that Georgia Power delay until September 15th, the installation of the new ramp lighting. They have been waiting for delivery of one pole that is shorter than standard and were planning to start next week. I feit that the potential for leaving the apron shoulders a mess just prior to the airshow was too great. In a similar vein, I have requested that Newnan Utilities delay switching our web site and e-mail service to the new fiber-optics until aftertheairshow. This move will require the efforts of both Mr. Good and Mr. Buffington to help re-establish our network access and our attention needs to be focused elsewhere. I believe that Mr. Good's office may be converted first, which will give us the advantage of his experience. ."""""" ~, , r f 4. In an effort to prevent a wild-fire where the pyrotechnics will be ignited during the airshow, the Peachtree City Fire Department will be "pre-burning" an area on the southwest side of the runway, tomorrow at 7:00 p.m. 5. Monthly financial review. 2 ,..., . , ,..., ~:,j , i , r-: r ~. , 2, Wilbur Smith and Associates. Steve Smith Mr. Smith, substituting for the scheduled Ed Doyle, briefed the Authority on the progress of Phase Two of the South Hangar Apron Project. Mr. Smith advised that a bid opening for the re-bid of this project was held earlier today, and the apparent low bidder was Flanders Construction Company with a bid of $231,375. While this number was some $4,500 over WSA's original estimate, he felt that the FAA would work with the Authority to add the additional amount to their grant. Both bids received during the first request for bids exceeded WSA's estimates by $50,000 or more. A request for State participation will be submitted soon and the final bid tabulation information will be sent to the FAA next week. The FAA grant must be accepted before the end of September, with construction starting as early as October. 3. Airshow Committee. Jim Friday Col. Jim Friday of the Confederate Air Force briefed the Authority on current plans and expectations for the upcoming airshow scheduled for September 11, & 12. He explained that certain aircraft that were expected to attend have cancelled, but others not expected have indicated they will attend. Questions regarding security during the event have been resolved by the appointment of a retired police academy training officer to head up the effort. It was his opinion that things were coming together well and they expected a big crowd and a good event. IV, OLD AGENDA ITEMS 99-07 -02 Establish ground lease rates and method for awarding site leases for Hangar Area "B", After considerable discussion on how to set prices and leasing methods for the lots in Hangar Area "B", that included input fiOm several based tenants, it was agreed that a workshop to discuss this and other financial matters was needed soon. Mr. Smith was requested to provide a more detailed estimate of some of the infrastructure improvements needed to make the lots useable. It was also agreed that the Members would provide Mr. Savage with several dates in September so a workshop can be scheduled prior to the October meeting. No further actions were taken on this item. 3 99-07-03 Review a;irport security methods and consider improvements as necessary. After considerable discussion by the Members on the cost effectiveness of the camera/recorder system proposed, which included comments from several of the tenants gathered, a motion was made by Chairman Patterson to chain the fuel farm entrance gate closed from 8:00p.m. to 6:00 a.m., daily. This motion died for lack of a second, and was later withdrawn" Mr. Warner was asked if cameras and equipment could be placed on his hangar D-21 , to allow surveillance of a portion of the ramp that has experienced the most theft, to which he agreed. A motion was made by Chairman Patterson and seconded by Mr. Good to further explore the concept of piacing equipment on Mr. Wamer's hangar in order to contain costs and report back to the Authority at the next meeting. The motion passed unanimously. V. NEW AGENDA ITEMS 99-08-01 Consider purchase of aircraft lavatory and potable water service equipment, and a Challenger 601 tow head. Mr. Savage briefed the Authority on the possibility of a Challenger 601 moving to the airport and the need for several pieces of equipment to service such an aircraft. After a brief discussion, a motion was made by Mr. Good and seconded by Ms. Nelmes to authorize the Chairman and Airport Manager to negotiate a hangar lease agreement with the owners of the Challenger, and after the successful conclusion of such an agreement, to purchase the equipment necessary to service same. The motion passed unanimously. 99-08-02 Consider proposal for FBO hangar fire protection system repairs. Mr. Savage reviewed the single source proposal to repair the leaks in the FBO hangar fire suppression system and commented that apparently Ms. Cates had been unable to find a second source as she had hoped. Commenting that we appeared to have no altemative, Mr. Good moved to approve' the repairs as proposed. The motion was seconded by Chairman Patterson and was passed unanimously. 4 99-08-03 Consider resolution to refinance bank loans. Mr. Good explaining that as a member of the Board of Directors and Loan Committee at Peachtree National Bank, where the loans under discussion are currently held, he would not participate in the discussion or vote on this item due to a possible conflict of interest. Mr. Wamer read a resolution that he had prepared for consideration by the Authority that authorizes the Chairman to re-negotiate the existing loans at Peachtree National Bank to increase the debt amount by as much as $90,000 and consolidate the five existing loans into two. The savings to the Authority's cash flow will amount to more than $2,000 per month. A motion was made by Ms. Nelmes and seconded by Mr. Buffington to approve the resolution as presented. The motion passed with three voting in the affirmative and Mr. Good abstaining. EXECUTIVE SESSION At 8:43 p.m., hearing no additional items for discussion in either open or Executive Session, Chairman Patterson made a motion to adjoum. The motion was seconded by Mr. Good and passed unanimously. ~*~W ~ ~ Attested by: Rooert B. Patterson, Chairman 5 Attachment #1 PROCLA1\1ATION ANDREW C. CONVVELL DAY WHEREAS: Mr. Andrew C. Conwell is an Eagle Scout Candidate with Boy Scout Troop #211 of Peachtree City, Georgia; and, WHEREAS: Through his study, planning ab.d determination, Mr. Conwell has erected a series of runway remaining markers at Peachtree City- Falcon Field Airport as his Eagle Scout project; and, WHEREAS: This project was completed to the exacting standards of the Federal Aviation Administration, without cost to the Peachtree City Airport Authority, by Mr. Conwell's attention to detail and his successful fund raising efforts; and, vVHEREAS: These markers will enhance the safety of aircraft operations by providing pilots with a visual reference, in one thousand foot increments, of the runway remaining during their landing or takeoff roll; and, vVHEREAS: Mr. Conwell has expressed an interest in pursuing a career in aviation by attending the U.S. Air Force Academy; therefore, I, ROBERT B. PATTERSON, Chairman of the Peachtree City Airport Authority 3Ild U.S. Air Force Major General (Ret.), on behalf of the Authority and all military and civilian pilots using this airport, do hereby proclaim this day, September 1, 1999, as Andrew C. Conwell Day at Peachtree City-Falcon Field Airport, and furthermore, wish him much success in life and in the pursuit of his aviation goals. Proclaimed this 1" day of September, 1999. Robert B. Patterson, Chairman 6