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12-08-1999 Regular Meeting ,-., PEACHTREE CITY AIRPORT AUTHORITY MINUTES OF MEETING December 8, 1999 The December meeting of the Peachtree City Airport Authority, was held at the Aviation Center, Peachtree City-Falcon Field Airport, on December 8, 1999, at 7:00 p.m. Those present were: Chairman Robert B. Patterson; Members David M. Good, H.E. Buffington, and Catherine M. Nelmes; Airport Manager James H. Savage; Assistant Manager B. Andrew Bolton; and Authority Attorney Douglas B. Warner. Member Susan M. Cates was absent. I. ANNOUNCEMENTS r I f Ms. Nelmes presented a framed photo of the airport to Chairman Patterson as a parting gift for his service on the Authority. Chairman Patterson has served from June 30, 1992 until present, and this meeting will be his last scheduled until his term expires on December 31. Chairman Paterson expressed his thanks for the support of his fellow members and staff, and wished the Authority continued success in the future. II. APPROVAL OF MINUTES A motion to approve the minutes of the November 10, 1999, meeting as presented, was made by Ms. Nelmes and seconded by Mr. Buffington. The motion passed unanimously. III. REPORTS 1. Airport Manager. Jim Savage Mr. Savage presented the following report: 1 ,.-, AIRPORT MANAGER'S REPORT - DECEMBER 8,1999 1. On or about November 15, Bob Gray finished installing hangar identification signs on all of the T-hangars and private hangars in Hangar Area "A". This will make it easier for tenants, visitors, airport staff and emergency personnel to locate the units from a distance. The cost for all of the signs was less than $500. 2. The DME associated with the localizer to Runway 31 has been out of service since November 18. Apparently we did not have a complete stock of spare circuit boards for the unit as required, so replacement units are being built at the factory. Jennie Miler has indicated that the new units are suppose to be shipped from the factory on December 21, 1999. I have indicated to Ms. Miler that it was her company's responsibility to maintain the required supply of spare parts and that only her company has had access to the facility, therefore it will be her responsibility to replace the needed units at his cost. After the first of the year, I will be seeking proposals for maintenance of our navigational aids and will do a complete inventory of spares on hand at that time. ,.-, I . ~, 3. The South Hangar project (AlP 11) is still on hold due to language issues involved in the acquisition of the 2.21 acres of land from Peachtree City Holdings, Inc. The language concerns the ownership of Stallings Road and who will participate, and at what financial level, in the eventual paving of the road. Mr. Warner has been actively working with PCH to reach an agreement but so far has come up short. With the holidays and the start of winter weather approaching, it may be necessary to delay the start of this project until late February or March, or after we reach an agreement in language, whichever comes later. 4. Finally, the construction of the hangar on lot D24 has begun. The slab was poured yesterday the 7th, with steel erection slated to begin next week. This is the last private hangar that can be built in Hangar Area "A" until we add a short taxiway near the airport beacon. 5. Financial review. r, , , .:' : r 2 IV. OLD AGENDA ITEMS ,.-, t None. .. V. NEW AGENDA ITEMS 99-12-01 Consider lease transfer of lot D-16 from Leo Giles, DBA Dover Avionics, to Richard T. Olive and Jay Herrin. Mr. Savage explained that under the existing lease agreement for all of the private hangars, the Authority has the right of first refusal to purchase any hangar being sold at the agreed price offered by the third party. Failing to exercise their option to buy, the Authority "shall not unreasonably withhold" the transfer of the existing lease to that third party. Knowing of no reason to withhold such a transfer, Mr. Good moved to approve the transfer as requested. The motion was seconded by Ms. Nelmes and passed unanimously. It was noted that the lease transfers "as is" with its original language and terms. VI. EXECUTIVE SESSION At 7:23 p.m., Chairman Patterson called for a motion to recess to reconvene in Executive Session to discuss pending legal matters with the Authority Attorney. A motion was made by Mr. Buffington and seconded by Mr. Good to do as the Chairman requested. The motion passed unanimously. During the Executive Session the members and staff discussed pending legal matters regarding the announced acquisition of the Hunting Aircraft property by Flight International and what impact that action may have on the airport. No official action was taken. At 8:10 p.m., Chairman Patterson moved to adjourn, which was seconded by Mr. Good and was passed unanimously. ~~ Attested by: , ~~ Rooert B. Patterson, Chairman ..-. " ~ 3 "...., , r" c ~ n I PEACHTREE CITY AIRPORT AUTHORITY EXECUTIVE SESSION AFFIDAVIT The undersigned hereby states under oath, in the presence of a notary public, as subscribed below, that the undersigned presided over a meeting of the Peachtree City Airport Authority, in the capacity set forth below, on the meeting date set forth below. A portion of this meeting was held in executive session and closed to the public, pursuant to motion duly made, seconded and passed by the Authority. The closed portion of such meeting, held in executive session, was devoted to matters within the exceptions provided by law, specifically as initialed below: v 1?121 Discussing matters protected by the attorney-client privilege. O.C.G.A. 950-14-2(1). o Discussing the future acquisition of real estate. O.C.G.A. 950-14-3(4). o Discussing or deliberating the appointment, employment, compensation, hiring, disciplinary action or dismissal, or periodiC evaluation or rating of a public officer or employee. O.C.G.A. 950-14-3(6). The closed portion of the meeting was held in compliance with the law, based upon the advice of legal counsel for the Authority, and based upon observation of all members present. In witness whereof, the undersigned has signed this affidavit on the date indicated below. ~ ~'----- Signature Notary. . NOTARY PtlBUC. fAvtTTE COUNTY GEORGIA MY COMMISSION EXPIRES . . fEBRUARY 4, 2000 Cff At /C::..wI1>rFV Capacity Date of meeting: ~f!Ff2- ~! 'lfe; CONCURRENCE OF AUTHORITY MEMBERS ---_"""w~_',/ T e undersigned confirm that the statements contained in the above affidavit are true and correct. .i: ~ OPINION OF LEGAL COUNSEL The closed portion of the meeting of the Peachtree City Airport Authority referenced in the above ,ffid."_, "'''"p.... ,,,,,,,G,,.;, ..'"'_~~~~ 12-31-99 PEACHTREE CITY AIRPORT AUTHORITY I"'""' RECORD OF ATTENDANCE AS OF: ... December 31,1999 Members Regular Meetings Meetings Regular Special Caned Special Caned Total Last 12 Months Attended Attendance Mootlngs Last Meetings Attendance % 12 Months Attended % David M. Good 12 9 75% 2 2 79% Susan M. Cates 12 8 67% 2 2 71% Robert B. Patterson 12 11 92% 2 2 93% Catherine M. Nelmes 12 12 100% 2 2 100% H.E. Buffington 12 11 92% 2 2 93% r Members Dates Absent Type David M. Good 6/2/99 Regular 7/7/99 Regular 10/6/99 Regular Susan M. Cates 1/6/99 Regular 5/5/99 Regular 9/1/99 Regular 12/8/99 Regular Robert B. Patterson 11/10/99 Regular Catherine M. Nelmes . H.E. Buffington 8/3/99 Regular Meeting Dates Type 1/6/99 Regular 2/10/99 Regular 2/24/99 Special 3/3/99 Regular 4/7/99 Regular 5/5/99 Regular 6/2/99 Regular 7/7/99 Regular 8/3/99 Regular 9/1/99 Regular 9/27/99 Special 10/6/99 Regular 11/10/99 Regular 12/8/99 Regular - t f , , t Page 1