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01-12-2000 Regular Meeting ".,..,... PEACHTREE CITY AIRPORT AUTHORITY MINUTES OF MEETING l t January 12, 2000 The January meeting of the Peachtree City Airport Authority, was held at the Aviation Center, Peachtree City-Falcon Field Airport, on January 12, 2000, at 7:00 p.m. Those present were Authority Members: David M. Good, H.E. Buffington, Catherine M. Nelmes, Mark G. Bunker; Airport Manager James H. Savage; Assistant Manager B. Andrew Bolton; and Authority Attorney Douglas B. Warner. Member Susan M. Cates was absent. I. ANNOUNCEMENTS Mr. Buffington, as ranking officer of the Authority, welcomed Mark G. Bunker as the newly appointed member of the Authority. Mr. Bunker is assuming a five year term created by the expiration of the five year term vacated by Robert B. Patterson. ,..-, , b ",j , , II. APPROVAL OF MINUTES A motion to approve the minutes of the December 8, 1999, meeting as presented, was made by Mr. Good and seconded by Ms. Nelmes. The motion passed unanimously. III. REPORTS Airport Manager. Jim Savage Mr. Savage presented the following report: AIRPORT MANAGER'S REPORT -JANUARY 12, 2000 ,-. ~ 1. Our contract with Enterprise Rent-A-Car has been signed with an effective date of December 15, 1999. It is Enterprises' plan to move three employees here on or about January 15, to start service to the public as well as providing cars to our fly-in customers. They will occupy, on a temporary basis, one of the offices used by the Confederate Air Force during the Wings Over Dixie airshow while they remodel the space once used AIM Aviation. Plans call for basing 50 cars at Peachtree City initially, growing as needed. f', 1 ~ 2. As I reported last month, the DME associated with the localizer to Runway 31 has been out of service sinceNovember .18. Parts were supposed to have been shipped on December 21, but apparently they were not shipped until yesterday. Ms. Jennie Miler told me this morning that as soon as they receive the parts, they will be here to install them. ~ I have indicated to Mr. Miler our total displeasure at the length of time this unit has been out of service and advised him that we will be seeking proposals from other service technicians for maintenance of this equipment. Apparently the son does not understand the level of service that his father provided. Too bad. 3. We have officially notified the contractor on the South Hangar project (AlP 11) that we will not start the project until after March 1, 2000. We remain on hold due to language issues involved in the acquisition of the 2.21 acres of land from Peachtree City Holdings, Inc. The language concerns the ownership of Stallings Road and who will participate, and at what financial level, in the eventual paving of that road. Mr. Warner has been actively working to prepare the necessary documents and may wish to discuss this land acquisition issue in Executive Session ,.-, t . , t 4. We received the first of two used generators that the City is donating to the airport. The first unit is a 10i< unit that Bob Gray is cleaning up and wii! be installing on a trailer to use as a portabie power source on the airport. Currently, if we were to have a power failure, we would be unable to raise or lower the doors on T-hangar "B" or the Annex Hangar. This unit wiil be converted to run on propane, instead of the natural gas utilized by the City. The second unit we are expecting sometime this summer, is a 20K unit which we will instal! permanently next to the Aviation Center to power our phone system, computers, radios, etc. This system includes a switching relay that will automatically start the unit and switch to the generator as needed. It wil! run on natural gas. 5. You may have noticed that during construction of the sewer line serving our new neighbor on Dividend Drive, Giibert Southem, considerable damage was done to our driveway leading to the fuel farm and Hangar Area "A". We requested help from the City on this problem and Harvey Stokes of the Building Department says that Pathways Communities has agreed to patch the areas damaged by the construction equipment and then overlay the driveway from our gate to Dividend Drive. This work will be in addition to landscape repairs to be made along the shoulders of the road. Work is suppose to start by January 15. 6. Financial review. 2 IV. r . , V. r ~;, r r OLD AGENDA ITEMS None. NEW AGENDA ITEMS 00-01-01 Election of Officers Mr. Buffington called for nominations for the positions of Chairman and Secretary/Treasurer of the Authority. Ms. Neimes nominated Mr. Good for Chairman and Mr. Buffington for Secretarf/Treasurer as a single motion, which was seconded by Mr. Bunker, however during discussions it became apparent that should both of the nominees abstain during the vote, the required majority of three could not be attained due to Ms. Cates' absence. With the consent of the second, Ms. Nelmes withdrew her motion. Ms. Ne!mes then offered a second motion nominating Mr. Good for Chairman, which was seconded by Mr. Bunker. Hearing no additional nominations. Mr. Buffington called the question. The motion passed with three voting in the affirmative, with Mr. Good abstaining. Ms. Nelmes then offered a third motion nominating Mr. Buffington as Secretary/Treasurer, which was seconded by Mr. Bunker. Hearing no additional nominations, Mr. Good, nO'N chairing the meeting, called the question. The motion passed with three voting in the affirmative, with Mr. Buffington abstaining. 00-01-02 Re-authorize certain Authority members and staff to sign checks. Mr. Good explained that this was an annual "housekeeping" function and moved to authorize himself, Mr. Buffington, Ms. Nelmes and Mr. Savage to sign checks on all Authority checking accounts. All checks must have two original signatures of any of the four persons authorized. A copy ofthe motion, which was seconded by Ms. Nelmes, is attached and made a part of these minutes. The motion passed unanimously. 3 r-' 00-01-03 Consider establishing the seconded Wednesday of each month as the normal Authority meeting day. ,: ~ r Mr. Good explained that Mr. Savage had requested this change in order to have adequate time at the beginning of each month to prepare and review the monthly financial information prior to delivering that information in the normal "Friday pack" given to each member on the Friday before the meeting. Mr. Good moved to establish the second Wednesday of each month as the normal meeting day for the Authority, which was seconded by Ms. Nelmes. The motion passed unanimously. 00-01-04 Consider amending budget to add Records CierklBookkeeper position. Prior to the discussion of this agenda item, Mr. Savage reviewed the financial information for the month of December and outlined a forecast for the remaining budget period. He explained that the request for the additional employee would add approximately $1,600 to the monthly payroll cost, which he believed would be more than offset by the increased productivity of the aircraft maintenance department. r-' r Mr. Savage explained that the position he is requesting to create and fill would replace the current part-time bookkeeper with a full time employee that would keep books for the entire airport operation, as well as assuming much of the "paperwork" now performed by Director of Maintenance Dale Donegan and his maintenance staff. Mr. Savage felt that it was very important that as the airport operation grows, that sound financial control over such things as aircraft parts inventory, mechanic time sheets, aircraft work orders, invoices, purchase orders, accounts payable and receivable were imperative, and that the two month period with a cart-time . . bookkeeper had proven to be less than desirable. Considerable discussion followed, with questions from the Authority members and the public in attendance regarding alternative methods of achieving the financial control and increased productivity Mr. Savage was seeking, without creating a new permanent position. Mr. Good moved to create the position as requested which was seconded by Mr. Buffington. During additional discussion, Mr. Good agreed to amend his motion to provide for a trial period of i 20 days, with the intent to review the financial position of the Authority prior to' the end of that period and determine whether or not to make it a permanent position. The second agreed to the amendment. The motion passed with three voting in the affirmative and Ms. Nelmes voting nay. 4 r , ~ ,...... , VI. EXECUTIVE SESSION At 8:24 p.m., Chairman Good moved to recess to reconvene in Executive Session to discuss acquisition of real estate and other legal matters with the Authority Attorney. The motion was seconded by Ms. Nelmes and was passed unanimously. During the Executive Session the members and staff discussed land acquisition from Peachtree Holdings Inc., however no official action was taken. At 8:47 p.m., Ms. Nelmes moved to adjourn, which was seconded by Mr. Buffington and ~~- Attested by: o () 0 iJ David M. Good, Chairman 5 ~ ~ PEACHTREE CITY AIRPORT AUTHORITY EXECUTIVE SESSION AFFIDAVIT The undersigned hereby states under oath, in the presence of a notary public, as subscribed below, t~at the undersigned presided over a meeting of the Peachtree City Airport Authority, in the capacity set forth below, on the meeting date set forth below. A portion of this meeting was held in executive session and closed to the public, pursuant to motion duly made, seconded and passed by the Authority. The closed portion of such meeting, held in executive session, was devoted to matters within the exceptions provided by law, specifically as initiaied beiow: D Discussing matters protected by the attorne~-client privilege. O.C.GA 950-14-2(1). ......lJf2JDiscuSSing the future acquisition of reai estate. O.C.GA 950-14-3(4). D Discussing or deliberating the appointment, employment, compensation, hiring, disciplinary action or dismissal, or periodic evaluation or rating of a public officer or employee. O.C.GA 950-14-3(6). The closed portion of the meeting was held in compliance with the law, based upon the advice of legal counsel for the Authority, and based upon observation of all members present. In witness whereof, the undersigned has signed this affidevit on the date indicated beiow ~ OJd c J Signature Sworn to and subscribed ~~:~~: {Z,tooD "t P' I' IA"T ~tl8L1e. ,,0 ary wo IC FAYETTE COUNTY GEORGIA 'MY COMMISSION EXPIRES . FEBRUARY 4, 2000 CONCURRENCE OF AUTHORITY MEMBERS L f-f A I f? W")JIjJV Capacity '/'"2.-(0<::;' t I Date of meeting: The undersigned confirm that the statements contained in the above affidavit are true and correct. OPINION OF LEGAL COUNSEL The closed portion of the meeting of the Peachtree City Airport Authority referenced in the above affidavit was appropriate under Georgia law and was h~ant to my advice and counsel. . (!/lIe~ 1-1-00 PEACHTREE CITY AIRPORT AUTHORITY ~ RECORD OF ATTENDANCE AS OF: January 31, 2000 Members Regular Meetings Meetings Regular Special Called Special Called Total Last 12 Months Attended Attendance Meetings Last Meetings Attendance % 12 Months Attended % David M. Good 12 9 75% 2 2 79% Susan M. Cates 12 8 67% 2 2 71% 1 - Mark G. Bunker' 1 100% 0 0 100% . Catherine M. Nelmes 12 12 100% 2 2 100% H.E. Buffington 12 11 92% 2 2 93% . New member as of 1/1/00 ~ ! Members Dates Absent I Type I I ! -------' David M. Good 6/2/99 Regular i 7/7/99 Regular 1 10/6/99 Regular I Susan M. Cates 1/12/00 Regular 5/5/99 Regular 9/1/99 Regular 12/8/99 Regular Mark G. Bunker Catherine M. Nelmes H.E. Buffington 8/3/99 Regular I Meeting Dates I Type T 1/12/00 Regular 2/10/99 Regular 2/24/99 Special 3/3/99 Regular 4/7/99 Regular 5/5/99 Regular 6/2/99 Regular 7/7/99 Regular 8/3/99 Regular 9/1/99 Regular 9/27/99 Special 10/6/99 Regular 11/10/99 Regular 12/8/99 Regular I ,.... r r Page 1