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02-09-2000 Regular Meeting ",-... , PEACHTREE CITY AIRPORT AUTHORITY MINUTES OF MEETING February 9, 2()OO The February meeting of the Peachtree City Airport Authority, was held at the Aviation Center, Peachtree City-Falcon Field Airport, on February 9, 2000, at 7:00 p.m. Those present were Authority Chairman: David M. Good; Members H.E. Buffington, Susan M. Cates, Catherine M. Nelmes, Mark G. Bunker; Airport Manager James H. Savage; Assistant Manager B. Andrew Bolton; Bookkeeper Debbie G. Thornton; Director of Maintenance R. Dale Donegan; and Authority Attorney Douglas B. Warner. I. ANNOUNCEMENTS Chairman Good announced that the Authority would be meeting with City Council at the Council's annual "retreat" at 8:00 a.m., April 8, 2000, at the Aberdeen Conference Center. This meeting will allow the Authority to brief the Council on current activities and future plans for the airport. This meeting is open to the public. ,..-., t' . i: L II. APPROVAL OF MINUTES A motion to approve the minutes of the January 12, 2000, meeting as presented, was made by Ms. Nelmes and seconded by Mr. Buffington. The motion passed unanimously. III. REPORTS Airport Manager. Jim Savage Mr. Savage presented the following report, which concluded with an in-depth review of the Authority's financial position. Such financial information remains on file in the office of the Airport Manager and is available for public review during normal business hours. ,,-., f; j Following the presentation by Mr. Savage, the Authority discussed the issue at length and concluded with a request from Chairman Good that Mr. Bunker meet with Mr. Savage for additional review and to develop possible solutions for improving the current situation. No formal actions were taken. ! 1 r-' r f AIRPORT MANAGER'S REPORT. FEBRUARY 9, 2000 1. The Back Course approach to Runway 13 has been NOt AM'd unusable by the FAA following two recent flight checks. In discussions with our technician Mr. Wyatt Miler and with Mr. Greg Hare of the FAA, it appears that vegetation growth (most likely trees) along the final approach course is now disrupting the radio signal generated by the Localizer to a degree that the signal will not meet FAA standards. Since this is the only published instrument approach to Runway 13, I believe it is important that we attempt to resolve the problem. We have had a grant request on file with the Atlanta Airports District Office for several years to acquire the necessary easement for a 34 to 1 slope to protect this approach path from just this kind of problem, as well as a request for funds to clear trees that penetrate the current easement for a 20 to 1 slope. The cost to clear the 20 to 1 easement was estimated to be $15,000 two years ago, with the cost to acquire the land and easement for the 34 to 1 to be in excess of $1.2 million. Perhaps these projects will be given higher priority since we have lost the BIC approach to Runway 13. This issue should also be emphasized during the update to our Master Plan. r-"' r 2. We recently received word from City Hall that a revised "Code of Ethics" pledge has been developed by the City which they request all elected and appointed officials of all boards, authorities and commissions to sign. We should be receiving the documents this week. I will let you know when they are available. 3. On January 24th and 25th, Ms. Nelmes, Mr. Bolton and myself attended the FAA's Annual Communication Conference. I believe this is the eight such conference that I have attended and while we gain some useful information from the sessions and meetings, the most important aspect of the event is the opportunity to meet face to face with the individuals within the FAA that you deal with when solving airport problems. It also provides you with an occasion to discuss such problems with other airport operators. This year one of the "break-out" sessions allowed each of us to discuss specific problems associated with our individual airports with specific departments within the FAA. As an example, I discussed the reoccurring difficulty many pilots at FFC have communicating with Atlanta Approach Control while on the ground. I have suggested that when the new Atlanta Tracon opens this fall, which is only 1.5 miles from the field, that the FAA radio equipment now located in Fayetteville be relocated to the new facility. One individual at the conference, who happens to live in Peachtree City, also just happens to be the individual who says he can make that happen. Time will tell. Ms. Nelmes may wish to add her comments. 4. Financial review. 2 IV. OLD AGENDA ITEMS I"""" I ' None. V. NEW AGENDA ITEMS 00-02-01 Consider hosting Wings Over Dixie 2000 airshow and establishing level of financial support for the event. Chairman Good briefed the Authority and public on the current status of the efforts to produce "Wings Over Dixie 2000". A Board of Directors has been chosen, with a representative from each of the major organizations participating in the event. Chairman Good the Authority's representative on the Board. Mr. Lewis Jordan has been selected to serve as Chairman of the Board, with Ms. Annie McMenamin serJing as Vice-Chairman. The Board will be incorporated as a non-profit organization using the name "Wings Over Dixie Airshow & Festival, Inc." ".-" The show has been moved to an earlier date in the year than the last two shows to accommodate the planned performance of the Canadian Demonstration team, ''The Snowbirds". The event will be held Mav 13 -14..2000. , ' Chairman Good expressed concern related to the distribution of profits from past shows and how they would be handled during this event. He also discussed the absolute need to have a safe event and outlined several steps that will be taken to insu re that safety. Considerable discussions followed with the members expressing the concern that, considering the Authorlty's current financial condition, the event should be "cost neutral" to the Authority. It was suggested that a more in-depth review of how any additional revenue generated by the airport might be used to offset any additional costs, with any remaining balance to be paid by the proceeds from the event. A motion was made by Mr. Buffington and seconded by Ms. Nelmes to offer the use of the airport to the newly formed airshow board for the "Wings Over Dixie 2000" alrshow to be held May 13 - 14, 2000. The motion passed unanimously. No further actions were taken.. 3 ,...., - . ; ~ " k 00-02-02 Consider accepting letter of engagement from Geeslin, Cordle, Johnson & Wetherington, LLP, to prepare audit for FY 1999. Mr. Savage briefed the Authority on the letter of engagement presented with a recommendation to accept same. He further explained that following a policy adopted by the City that reviews professional service contracts every three years, the Authority should consider a request for proposals for conducting the FY 2000 audit next year. A motion was made by Ms. Nelmes and seconded by Ms. Cates to accept the letter of engagement as presented. The motion passed unanimousiy. VI. EXECUTIVE SESSION At 8:45 p.m., Chairman Good indicated that even though negotiations were proceeding on the acquisition of land for the construction of Hangar Area "B", there would be no need for an Executive Session and called for a motion to adjourn. Mr. Buffington rnovtJd to adjourn, which was seconded by Ms ~ ..../" ~,/ ..W-- Attested by: Cates and was passed D(j~J David M. Good, Chairman 4 2-29-00 PEACHTREE CITY AIRPORT AUTHORITY !"- ~ , ~ I RECORD OF ATTENDANCE AS OF: February 29, 2000 Members Regular Meetings Regular Special Called Special Called Total Meetings Last Attended Attendance Meetings Last Meetings Attendance 12 Months % 12 Months Attended % David M. Good 12 9 75% 1 1 77% Susan M. Cates 12 8 67% 1 1 69% Mark G. Bunker' 2 2 100% 0 0 100% Catherine M. Nelmes 12 12 100% 1 1 100% H.E. Buffington 12 11 92% 1 1 92% . New member as of 1/1/00 Members Dates Absent ,I Type Meeting Dates Type I I - ~ 1/12/00 Regular 219/00 Regular 3/3/99 Regular 4/7/99 Regular 5/5/99 Regular 6/2/99 Regular 7/7/99 Regular 8/3/99 Rel;1ular 9/1/99 Regular 9/27/99 Special 10/6/99 Regular 11/10/99 Regular 12/8/99 Regular r I i David M. Good 612199 Regular 7/7/99 Regular 10/6/99 Regular Susan M. Cates 1/12/00 Regular 5/5/99 Regular 9/1/99 Regular 12/8/99 Regular Mark G. Bunker . Catherine M. Nelmes H.E. Buffington 8/3/99 Regular I , Page 1