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09-21-2000 Workshop PEACHTREE CITY AIRPORT AUTHORITY MINUTES OF MEETING September 21, 2000 A called workshop, including a called Executive Session, of the Peachtree City Airport Authority, was held at the Aviation Center, Peachtree City-Falcon Field Airport, on September 21, 2000, at 7:00 p.m. Those present were Authority Chairman David M. Good; Secretary/Treasurer H.E. Buffington; Members Catherine M. Nelmes, Susan M. Cates and Jerry R. Cobb; Airport Manager James H. Savage; and Authority Attorney Malynda C. Hooper. I. WORKSHOP Chairman Good welcomed the public to the workshop portion of the meeting, stating that the called Executive Session to discuss personnel matters may not be necessary, but he would not be able to make that determination until after the workshop. For the next two and one-half hours, an open discussion between the Authority members, airport staff, and the public in attendance ensued regarding the financial condition of the airport. ~ r Chairman Good began the discussions with a list of recommendations and concepts for reducing expenses and enhancing revenues that he and Mr. Savage had developed since the last meeting of the Authority. That list includes: 1. Reduce operating expenses by: (a) Reducing operating hours. New: 7 am until 8 pm Old: 7 am until 10 pm. (b) Eliminating one full-time employee. (c) Eliminating one part-time employee. (d) Converting one full-time employee to part-time status. (e) Reducing part-time employee hours. (f) Reassigning one full-time employee to multiple jobs. (g) Eliminating overtime. These actions result in a $4,060 payroll savings per month. 2. Have Airport Manager approve all expenditures in advance. 3. Chairman Good will discuss a recent increase in attorney fees with Mr. Doug Warner to seek a reduction in that expense line. 4. Eliminate future help wanted ads without discussing need with the Authority. 1 r-" f 5. A reduction of over $4,100 in payroll expenses will be realized from the August expenditures, as a result of paying off Mr. Bob Gray for previously accumulated compensatory pay due at his resignation. 6. Adopt a fuel discount program for Jet A fuel users that provides for a graduated price reduction for a single purchase of jet fuel in large quantities. The concept is to encourage operators of corporate jets to buy more fuel when they make a single visit, or to offer them the opportunity for a larger discount if they are planning several visits in the future and agree to purchase the anticipated fuel in advance. An inventory of fuel not used on the first visit would be maintained for distribution at a later time, similar to the pre-purchase program that we have had in place for some time. 7. Lease the four or five lots in hangar area "A" for construction of private hangars. The general public was encouraged to present ideas for financial improvement which included the following ideas: r t i 1. Make efforts to attract single and twin engine aircraft owners from surrounding airports by lowering tie-down rates and eliminating the higher rates for twin-engine aircraft. 2. Market airport as an alternative destination for Atlanta Hartsfield Airport. Attempt to get tail numbers of transient aircraft at Hartsfield and sell them on the idea of faster, cheaper and better service at Falcon Field. 3. Sell remaining aircraft maintenance tools and equipment for highest bid received, so that the hangar being used for storage can be rented as soon as possible. 4. Lease "surplus space" in Aviation Center for use as office space. This would include the conference room and bookkeeper's office, and would require moving management into the "excess space" in employee's break-room. 5. Adopt increased lease rates for use of Aviation Center's lobby and patio by the public. 6. As an inducement to get additional aircraft owners to located at Falcon Field, offer a "three months free" program if the tenants pre-pays one year's tie- down fees. 7. Reduce retail fu.el price to lowest in the area to attract aircraft owners from other airports. . 2 8. Offer special or contract fuel prices to "fractional share" aircraft operators as an inducement to operate from Falcon Field. Following considerable discussion by the Authority members and the public assembled, on the merits of the suggestions made, Chairman Good stated that not hearing any comments from the Authority members to the contrary, he was going to direct Mr. Savage to implement the changes in the operational hours and the personnel actions as soon as possible. Also, Mr. Savage should implement the volume discount program immediately. Chairman Good also requested that all of the suggestions made during the workshop, as well as any additional ideas that might surface during the interim, be included on an agenda item for formal consideration by the Authority at it next regular scheduled meeting. II. EXECUTIVE SESSION At 9:29 p.m., Chairman Good thanked the public for their ideas and input, and indicated that he knew of no personnel items that needed to be discussed in an Executive Session and therefore called for a motion to adjourn. Ms. Nelmes so moved. -, ~~fii~e :'00,"" pa"e' ""'O;DJ .... Atteste by: David M. Good, Chairman ,...., , , ~':t. 3 n "...... ." ~' f' ,....., t: , , " ~ 9-30.00 PEACHTREE CITY AIRPORT AUTHORITY R~CORD OF ATTENDANCE AS OF: September 30, 2000 Members Regular Meetings Regular Special Called Special Called Total Meetings Last Attended Attendance Meetings Last Meetings Attendance 12 Months % 12 Months Attended % David M. Good 12 10 83% 2 2 86% Susan M. Cates 12 7 58% 2 2 64% Jerry R. Cobb. 1 1 100% 1 1 100% Catherine M. Nelmes 12 12 100% 2 2 100% H.E. Buffington 12 12 100% 2 2 100% . New member as of 9/1/00 Members Dates Absent Type David M. Good 10/6/99 Regular 8/9/00 Regular Susan M. Cates 1/12/00 Regular 3/8/00 Regular 6/28/00 Regular 8/9/00 Regular 12/8/99 Regular Jerry R. Cobb Catherine M. Nelmes H.E. Buffington Meeting Dates Type 1/12/00 Regular 2/9/00 Regular 3/8/00 Regular 3/22/00 Special 4/12/00 Regular 5/17/00 Regular 6/28/00 Regular 7/12/00 Regular 8/9/00 Regular 9/13/00 Regular 9/21/00 Special 10/6/99 Regular 11/10/99 Regular 12/8/99 Regular Page 1